Trustees’ Annual Report for the period From 01/08/2023 Period start date To 31/07/2024 Period end date
Charity name: Brighton and Hove U3A
Charity registration number: 294373
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the U3A are the advancement of education, and in particular the education of older people and those who are retired from full time work. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Learning is by various means including associated activities conducive to learning and personal development. Meetings are held in various venues throughout the city. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have guidance from the Code of Conduct document on our website. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other | ||
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | In furtherance of our objectives and having regard to the guidance issued by the Charity Commission on public benefit, over 70 different groups met during the year covering such diverse subjects as languages, local history, music, art, and both physical and social activities all led by our volunteer members. These activities were held over 40 weeks broadly following the academic year. Some activities were held virtually using Zoom to allow for those isolating or too infirm to travel. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other | ||
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Our financial position was healthy. |
Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Following National u3a guidance, we ensure that there are sufficient reserves to cover at least 50% of our projected expenditures for the ensuing year. |
| Amount of reserves held | Para 1.22 | £10,755 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
All funding is by membership fees or by donation. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | No investment policy to date. |
| A description of the principal risks facing the charity |
Para 1.46 | Increased venue costs Unavailability of venues |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are voted in by members yearly at our Annual General Meeting. All positions are voluntary. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | Informal shadowing. New Trustee are provided with a Code of Conduct document which is also available to all members through our website. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other | ||
Reference and Administrative details
| Charity name | BRIGHTON and HOVE U3A |
|---|---|
Other name the charity uses |
|
| Registered charity number | 294373 |
Charity’s principal address |
Clarke Goodhand Smith Ltd 12a Marlborough Place Brighton BN1 1WN |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| John McDermott | Chair | |||
| Virginia Greenwood | Treasurer | |||
| Katherine Hart | Business Secretary | |||
| Colin Rogers March | November 2023 | |||
| Janet Eldridge | March 2023 | |||
| Teresa Lipson | March 2023 | |||
| Michael Johnson | November 2023 | |||
| Sheila Lovie | ||||
| Diana Gare | ||||
| Gerard Walden | ||||
| Alan Clarke | retired November 2023 |
|||
| Derek Morris | retired November 2023 |
|||
| Trevor Sennett | retired November 2023 |
|||
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members (Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signed on behalf of the | Signed on behalf of the | charity’s trustees | charity’s trustees | |
|---|---|---|---|---|
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Virginia Greenwood John McDermott |
John McDermott | ||
| Virginia Greenwood | John McDermott | |||
| Treasurer Chairman October 2024 |
||||
| Treasurer | Chairman | |||
BRIGHTON & HOVE U3A Registered Charity No: 294373
12A Marlborough Place Brighton BN1 1WN
FINANCIAL STATEMENTS Year ended 31 July 2024
CONTENTS
Income and expenditure account Statement of assets and liabilities
Page
2 3
TRUSTEES
| TRUSTEES | |
|---|---|
| John McDermott | Chair |
| Virginia Greenwood | Treasurer |
| Katherine Hart | Business Secretary |
| Colin Rogers-March | Committee - From November 2023 |
| Janet Eldridge | Committee - From March 2023 |
| Teresa Lipson | Committee - From March 2023 |
| Michael Johnson | Committee - From November 2023 |
| Sheila Lovie | Committee |
| Diane Gare | Committee |
| Gerald Walden | Committee |
| Alan Clarke | Retired November 2023 |
| Derek Morris | Retired November 2023 |
| Trevor Sennett | Retired November 2023 |
Trustees responsibilities in relation to financial statements
Charity law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared an income and expenditure account and statement of assets and liabilities
Signed by 2 Trustees on behalf of all Trustees
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Virginia Greenwood Treasurer
John McDermott Chair
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Date of approval
INCOME AND EXPENDITURE ACCOUNT
YEAR ENDED 31 JULY 2024
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2023 - 2024 INCOMINGS 2022 - 2023 INCOMINGS
Membership 25,507 Membership fees 27,139
Interest 717 Interest 304
Social events - Social events -
Donations 963 Donations 658
--------------------- ------------
27,186 28,101
2023 - 2024 OUTGOINGS 2022 - 2023 OUTGOINGS
U3A Capitation 3,236 U3A Capitation 2,900
U3A Magazine 1,556 U3A Magazine 1,750
Beacon software 809 Beacon software 726
Zoom accounts and Licence 471 Zoom accounts and Licence 393
Administration + postage 1,010 Administration + postage 754
Paypal & Sumup Fees 292 Paypal Fees 209
Social events 1,234 Social events 522
Banking fees 145 Banking fees 131
- -
Speakers Speakers
Accountant fees 420 Accountant fees 360
Venue Hires 29,668 Venue Hires 21,908
Ipage Fee 18 Ipage Fee 42
38,859 29,695
------------- -------------
Excess of (Expenditure) (11,673) Excess of (Expenditure) (1,595)
Balance of funds at 1 August 2023 22,427 Balance of funds at 1 August 2022 28,263
Balance of funds at 31 July 2024 10,755 Balance of funds at 31 July 2023 22,427
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STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 JULY 2024
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2023-2024 2022-2023
£ £
ASSETS due within 1 year
Cash at bank 33,657 41,727
Pre-paid expenses 488 -
34,144 41,727
LIABILITIES falling due within 1 year
Deferred membership income (23,390) (19,300)
- -
Prepaid venue contributions
- -
Expenses to be paid
(23,390) (19,300)
GENERAL FUNDS 10,754 22,427
(all unrestricted)
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Independent Examiner’s Report to the Trustees of Brighton & Hove U3A
I report on the accounts for the year ended 31 July 2024 which are set out on pages 2 to 3.
Respective responsibilities of the Trustees and Independent Examiner.
The Charity’s Trustees are responsible for the preparation of the Accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) although an examination is required by the Charity’s Constitution.
It is my responsibility to
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examine the accounts under section 145 of the 2011 Act;
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follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
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state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent Examiner’s Statement
In connection with my examination, no matters have come to my attention.
-
which give me reasonable cause to believe that in any material respect the requirements:
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to keep accounting records in accordance with s.130 of the 2011 Act; and
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to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
AUSTIN HARRITY MA(Oxon) FCA
Signed Dated: 23 September 2024
Clarke Goodhand Smith Ltd t/a Gilbody & Co 12a Marlborough Place Brighton East Sussex BN1 1WN