**Trustees’ Annual Report for the period From 01/08/2023 Period start date To 31/07/2024 Period end date**
**Charity name: Brighton and Hove U3A**
**Charity registration number: 294373**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the U3A are the
advancement of education, and in
particular the education of older people and
those who are retired from full time work.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Learning is by various means including
associated activities conducive to learning
and personal development.
Meetings are held in various venues
throughout the city.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Trustees have guidance from the Code of
Conduct document on our website.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38||
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38||
|Other|||
||||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|In furtherance of our objectives and having
regard to the guidance issued by the
Charity Commission on public benefit, over
70 different groups met during the year
covering such diverse subjects as
languages, local history, music, art, and
both physical and social activities all led by
our volunteer members.
These activities were held over 40 weeks
broadly following the academic year.
Some activities were held virtually using
Zoom to allow for those isolating or too
infirm to travel.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Achievements against
objectives set|Para 1.41||
|Performance of fundraising
activities against objectives
set|Para 1.41||
|Investment performance
against objectives|Para 1.41||
|Other|||
||||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Our financial position was healthy.|
|
Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Following National u3a guidance, we
ensure that there are sufficient reserves to
cover at least 50% of our projected
expenditures for the ensuing year.|
|Amount of reserves held|Para 1.22|£10,755|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24||
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23||
|**Additional information (optional)**
You may choose to include further statements where relevant about:|||
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
All funding is by membership fees or by
donation.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No investment policy to date.|
|A description of the principal
risks facing the charity|Para 1.46|Increased venue costs
Unavailability of venues|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated|
|
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are voted in by members yearly at
our Annual General Meeting.
All positions are voluntary.|
**Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|Informal shadowing.
New Trustee are provided with a Code of
Conduct document which is also available
to all members through our website.|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any
related parties|Para 1.51||
|Other|||
||||
## **Reference and Administrative details**
|Charity name|BRIGHTON and HOVE U3A|
|---|---|
|
Other name the charity uses||
|Registered charity number|294373|
|
Charity’s principal address|Clarke Goodhand Smith Ltd
12a Marlborough Place
Brighton
BN1 1WN|
|||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
1
0
1
1
1
2
1
3
1
4
1
5
1
6|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**
**Name of**
**person**
**(or**
**body)**
**entitled**
**to**
**appoint**
**trustee**
**(if any)**|**Dates acted if not for**
**whole year**
**Name of**
**person**
**(or**
**body)**
**entitled**
**to**
**appoint**
**trustee**
**(if any)**|
|---|---|---|---|---|
||John McDermott|Chair|||
||Virginia Greenwood|Treasurer|||
||Katherine Hart|Business Secretary|||
||Colin Rogers March||November 2023||
||Janet Eldridge||March 2023||
||Teresa Lipson||March 2023||
||Michael Johnson||November 2023||
||Sheila Lovie||||
||Diana Gare||||
||Gerard Walden||||
||Alan Clarke||retired November
2023||
||Derek Morris||retired November
2023||
||Trevor Sennett||retired November
2023||
||||||
||||||
||||||
– Corporate trustees names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**||||
|||||
|||||
|||||
|||||
|**Name of chief executive or names of senior staff members (Optional information)**||||
|||||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
## **The trustees declare that they have approved the trustees’ report above.**
## **Signed on behalf of the charity’s trustees**
|**Signed on behalf of the**|**Signed on behalf of the**|**charity’s trustees**|**charity’s trustees**||
|---|---|---|---|---|
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||Virginia Greenwood
John McDermott||John McDermott|
|||Virginia Greenwood||John McDermott|
|||Treasurer
Chairman
October 2024|||
|||Treasurer|Chairman||
||||||
**BRIGHTON & HOVE U3A Registered Charity No: 294373**
**12A Marlborough Place Brighton BN1 1WN**
**FINANCIAL STATEMENTS Year ended 31 July 2024**
## **CONTENTS**
Income and expenditure account Statement of assets and liabilities
## **Page**
2 3
## **TRUSTEES**
|**TRUSTEES**||
|---|---|
|John McDermott|Chair|
|Virginia Greenwood|Treasurer|
|Katherine Hart|Business Secretary|
|Colin Rogers-March|Committee - From November 2023|
|Janet Eldridge|Committee - From March 2023|
|Teresa Lipson|Committee - From March 2023|
|Michael Johnson|Committee - From November 2023|
|Sheila Lovie|Committee|
|Diane Gare|Committee|
|Gerald Walden|Committee|
|Alan Clarke|Retired November 2023|
|Derek Morris|Retired November 2023|
|Trevor Sennett|Retired November 2023|
## **Trustees responsibilities in relation to financial statements**
Charity law requires the Trustees to prepare financial statements for each financial year which comply with the regulations set out in the Charities Act 2011. The Trustees have elected to take advantage of the provisions that apply to small charities and have prepared an income and expenditure account and statement of assets and liabilities
## **Signed by 2 Trustees on behalf of all Trustees**
**----- Start of picture text -----**
Virginia Greenwood Treasurer
John McDermott Chair
**----- End of picture text -----**
## **Date of approval**
## **INCOME AND EXPENDITURE ACCOUNT**
## **YEAR ENDED 31 JULY 2024**
**----- Start of picture text -----**
2023 - 2024 INCOMINGS 2022 - 2023 INCOMINGS
Membership 25,507 Membership fees 27,139
Interest 717 Interest 304
Social events - Social events -
Donations 963 Donations 658
--------------------- ------------
27,186 28,101
2023 - 2024 OUTGOINGS 2022 - 2023 OUTGOINGS
U3A Capitation 3,236 U3A Capitation 2,900
U3A Magazine 1,556 U3A Magazine 1,750
Beacon software 809 Beacon software 726
Zoom accounts and Licence 471 Zoom accounts and Licence 393
Administration + postage 1,010 Administration + postage 754
Paypal & Sumup Fees 292 Paypal Fees 209
Social events 1,234 Social events 522
Banking fees 145 Banking fees 131
- -
Speakers Speakers
Accountant fees 420 Accountant fees 360
Venue Hires 29,668 Venue Hires 21,908
Ipage Fee 18 Ipage Fee 42
38,859 29,695
------------- -------------
Excess of (Expenditure) (11,673) Excess of (Expenditure) (1,595)
Balance of funds at 1 August 2023 22,427 Balance of funds at 1 August 2022 28,263
Balance of funds at 31 July 2024 10,755 Balance of funds at 31 July 2023 22,427
**----- End of picture text -----**
## **STATEMENT OF ASSETS AND LIABILITIES YEAR ENDED 31 JULY 2024**
**----- Start of picture text -----**
2023-2024 2022-2023
£ £
ASSETS due within 1 year
Cash at bank 33,657 41,727
Pre-paid expenses 488 -
34,144 41,727
LIABILITIES falling due within 1 year
Deferred membership income (23,390) (19,300)
- -
Prepaid venue contributions
- -
Expenses to be paid
(23,390) (19,300)
GENERAL FUNDS 10,754 22,427
(all unrestricted)
**----- End of picture text -----**
## **Independent Examiner’s Report to the Trustees of Brighton & Hove U3A**
I report on the accounts for the year ended 31 July 2024 which are set out on pages 2 to 3.
## **Respective responsibilities of the Trustees and Independent Examiner.**
The Charity’s Trustees are responsible for the preparation of the Accounts. They consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) although an examination is required by the Charity’s Constitution.
It is my responsibility to
- examine the accounts under section 145 of the 2011 Act;
- follow the procedures laid down in the general Directions given by the Charity Commission under Section 145(5)(b) of the 2011 Act; and
- state whether particular matters have come to my attention.
## **Basis of Independent Examiner’s Statement**
My examination was carried out in accordance with the general Directions given by the Charity Commission.
An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in a full audit, and consequently, no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent Examiner’s Statement**
In connection with my examination, no matters have come to my attention.
1. which give me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with s.130 of the 2011 Act; and
- to prepare accounts which accord with these accounting records and comply with the accounting requirements of the 2011 Act have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
AUSTIN HARRITY MA(Oxon) FCA
Signed Dated: 23 September 2024
Clarke Goodhand Smith Ltd t/a Gilbody & Co 12a Marlborough Place Brighton East Sussex BN1 1WN