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2025-12-31-accounts

BUCKLAND RESIDENTS’ ASSOCIATION BUCKLAND COMMUNITY CENTRE ROOSEVELT ROAD, DOVER CT16 2RA Reg. Charity No. 294179

Annual General Meeting Minutes 4pm Monday 10th June 2025

Present: Carol Packer (Chair), John Lamoon (Trustee), Michele Willsher (Secretary),Sue Jones (clerk)

  1. Welcome by the Chair, apologies received from John Myers.

  2. Approved the Minutes of the previous AGM date 10[th] June 2024, proposed JL, seconded CP, all in favour.

  3. Received the Trustees Annual Report (Carol to provide text).

  4. Received the Treasurers report and approved the accounts for 1[st] January -31[st] December 2024, externally examined by Brian Constable. The Treasurer’s report was presented and discussed.

  6. Approved the submission of the C16a Annual Return to the Charity Commission by the 30[th of] June 2025, subject to access to the My Portal account.

  7. Appointed Brian Constable as the Independent Examiner of the accounts for 2025.

  8. All previous officers are willing to accept nominations. Elected officers to the Board for 2024:

  9. a. Chair: Carol Packer, proposed JL, seconded MW, all in favour.

  10. b. Secretary: Michele Wilsher, proposed JL, seconded CP, all in favour.

  11. c. Treasurer: no one nominated anyone for this role. The role was discussed and agreed to meet with JM to see if he would still be willing to take on the role with the different parameters.

  12. Late business: The future of the integrity of the Board was discussed. With ¾ Trustees having a direct conflict of interest as customers no decision about hiring of the centre can be made. Agreed to send another letter to regular users to try to acquire more Trustees but also proposed and agreed an inprincipal merger with the Board of St. Radigunds (just the Board not the charities) subject to external charity legal advice. The SLA with St. Radigunds was discussed. Agreed to consider a reduction to 3hrs / week of admin support subject to Jalpa being trained to carry out weekly compliance checks, purchase of cleaning supplies being delegated to her with a petty cash budget of £40 and the Trust not taking cash or cheques as payment from 1[st] July.

The meeting closed at 4.45pm.

1

Executive Summary

Buckland Residents Association

For the year ended 31 December 2025

2025
2024
VARIANCE
Cash
Cash received
26,011.05
26,133.13
-0.47%
Cash spent
29,120.12
27,845.33
4.58%
Cash surplus (deficit)
(3,109.07)
(1,712.20)
-81.58%
Closing bank balance
10,631.20
13,740.27
-22.63%
Profitability
Income
25,609.80
28,871.13
-11.30%
Direct costs
3,596.89
4,495.72
-19.99%
Gross profit (loss)
22,012.91
24,375.41
-9.69%
Other income
-
-
-
Expenses
24,100.58
22,855.04
5.45%
Profit (loss)
(2,087.67)
1,520.37
-237.31%
Balance Sheet
Debtors
2,765.80
2,768.00
-0.08%
Creditors
1,144.34
259.08
341.69%
Net assets
(567.30)
1,520.37
-137.31%
Sales
Number of invoices issued
161.00
162.00
-0.62%
Average value of invoices
153.45
173.53
-11.57%
Performance
Gross profit margin (%)
85.96
84.43
1.81%
Net profit margin (%)
(8.15)
5.27
-254.80%
Return on investment (p.a.) (%)
368.00
100.00
268.00%
Position
Average debtor days
39.42
35.09
12.34%
Average creditor days
116.12
21.09
450.56%
Short term cash forecast
1,621.46
2,508.92
-35.37%
Current assets to liabilities
0.94
1.10
-14.32%
Term assets to liabilities
-
-
-

20 Aug 2026 Page 1 of 7

Management Report Buckland Residents Association

Cash Summary

Buckland Residents Association For the year ended 31 December 2025

YEARLY
2025 AVERAGE VARIANCE
(YTD)
Income
Licence to Occupy 9,636.40 9,600.00 0.38%
Meeting Room Hire 80.00 25.00 220.00%
Other Income 920.00 569.13 61.65%
Private Hall Hire 7,255.00 6,944.00 4.48%
Regular Hall Hire 7,757.00 8,965.00 -13.47%
Total Income 25,648.40 26,103.13 -1.74%
Less Expenses
Admin Services 4,111.82 4,094.66 0.42%
Audit & Accountancy fees 146.40 39.09 274.52%
Bank Fees 26.35 - -
Cleaning Supplies 259.23 671.20 -61.38%
Compliance 2,078.58 4,855.72 -57.19%
Direct Wages 3,596.89 4,495.72 -19.99%
Hygiene 596.62 595.91 0.12%
Insurance 2,617.26 2,093.92 24.99%
IT Software and Consumables 11.50 - -
Light, Power, Heating 4,659.71 4,813.75 -3.20%
Postage, Freight & Courier - 2.55 -100.00%
Printing & Stationery - 6.33 -100.00%
Repairs & Maintenance 5,316.59 2,581.17 105.98%
Telephone & Internet 446.43 455.57 -2.01%
Waste Disposal 1,098.96 1,226.72 -10.41%
Water 1,927.99 1,188.37 62.24%
Total Expenses 26,894.33 27,120.68 -0.83%
Surplus (Deficit) (1,245.93) (1,017.55) -22.44%
Plus Other Cash Movements
Fixed Assets (232.50) - -
Total Other Cash Movements (232.50) - -
Plus Tax Movements

20 Aug 2026 Page 2 of 7

Management Report Buckland Residents Association

Cash Summary

YEARLY
2025 AVERAGE VARIANCE
(YTD)
Tax Collected 15.36 - -
Tax Paid (1,646.00) (694.65) -136.95%
Net Tax Movements (1,630.64) (694.65) -134.74%
Net Cash Movement (3,109.07) (1,712.20) -81.58%
Summary
Opening Balance 13,740.27 15,452.47 -11.08%
Plus Net Cash Movement (3,109.07) (1,712.20) -81.58%
Cash Balance 10,631.20 13,740.27 -22.63%

20 Aug 2026 Page 3 of 7

Management Report Buckland Residents Association

Profit and Loss

Buckland Residents Association For the year ended 31 December 2025

2025 DEC 2024-NOV
2025		 YEAR TO DATE
Trading Income
Licence to Occupy 10,472.80 9,600.00 10,472.80
Meeting Room Hire 80.00 80.00 80.00
Other Income 920.00 934.00 920.00
Private Hall Hire 6,055.00 6,691.00 6,055.00
Regular Hall Hire 8,082.00 8,019.00 8,082.00
Total Trading Income 25,609.80 25,324.00 25,609.80
Cost of Sales
Direct Wages 3,596.89 3,540.02 3,596.89
Total Cost of Sales 3,596.89 3,540.02 3,596.89
Gross Profit 22,012.91 21,783.98 22,012.91
Operating Expenses
Admin Services 4,140.31 4,140.31 4,140.31
Audit & Accountancy fees 158.40 146.40 158.40
Bank Fees 26.35 22.81 26.35
Cleaning Supplies 259.23 234.43 259.23
Compliance 2,306.58 2,192.58 2,306.58
Hygiene 732.16 560.22 732.16
Insurance 2,617.26 2,610.04 2,617.26
IT Software and Consumables 11.50 11.50 11.50
Light, Power, Heating 4,873.86 4,862.71 4,873.86
Repairs & Maintenance 5,171.59 5,378.13 5,171.59
Telephone & Internet 446.43 453.21 446.43
Waste Disposal 1,120.86 1,098.96 1,120.86
Water 2,236.05 1,857.76 2,236.05
Total Operating Expenses 24,100.58 23,569.06 24,100.58
Net Profit (2,087.67) (1,785.08) (2,087.67)

20 Aug 2026 Page 4 of 7

Management Report Buckland Residents Association

Balance Sheet

Buckland Residents Association

As at 31 December 2025

Balance Sheet
Buckland Residents Association
As at 31 December 2025		 Balance Sheet
Buckland Residents Association
As at 31 December 2025
31 DEC 2025
31 DEC 2024
Assets
Bank
Cash In
150.00
-
Lloyds
10,335.99
13,669.08
Petty Cash
145.21
71.19
Total Bank
10,631.20
13,740.27
Current Assets
Accounts Receivable
2,765.80
2,768.00
Total Current Assets
2,765.80
2,768.00
Fixed Assets
Office Equipment
232.50
-
Total Fixed Assets
232.50
-
Total Assets
13,629.50
16,508.27
Liabilities
Current Liabilities
Accounts Payable
1,144.34
259.08
Historical Adjustment
15,452.47
15,452.47
VAT
(2,400.01)
(723.65)
Total Current Liabilities
14,196.80
14,987.90
Total Liabilities
14,196.80
14,987.90
Net Assets
(567.30)
1,520.37
Equity
Current Year Earnings
(2,087.67)
1,520.37
Retained Earnings
1,520.37
-
Total Equity
(567.30)
1,520.37

20 Aug 2026 Page 5 of 7

Management Report Buckland Residents Association

Aged Receivables Summary

Buckland Residents Association

As at 31 December 2025

Ageing by due date

CONTACT CURRENT < 1 MONTH 1 MONTH 2 MONTHS 3 MONTHS OLDER TOTAL
Bingo Club 156.00 - - - - - 156.00
Danielle Allsopp (30.00) - - - - - (30.00)
David
Bartholomew		 42.00 - - - - - 42.00
Dynamic Sports 39.00 52.00 - - - - 91.00
Fullness of Christ
MinistryIntl.		 156.00 156.00 - - - - 312.00
Midlife Movers 39.00 52.00 - - - - 91.00
Pillar Pilates 52.00 65.00 - - - - 117.00
Short Mat Bowls 156.00 - - - - - 156.00
Silver Spurs 104.00 104.00 - - - - 208.00
ST RADIGUNDS
COMMUNITY - (50.00) - - - - (50.00)
CENTRE Co. Ltd.
Sunny Corner
Preschool		 836.40 - 836.40 - - - 1,672.80
Total 1,550.40 379.00 836.40 - - - 2,765.80
Percentage of
total		 56.06% 13.70% 30.24% - - - 100.00%

20 Aug 2026 Page 6 of 7

Management Report Buckland Residents Association

Aged Payables Summary

Buckland Residents Association

As at 31 December 2025

Ageing by due date

CONTACT CURRENT < 1 MONTH 1 MONTH 2 MONTHS 3 MONTHS OLDER TOTAL
Aged Payables
Business Stream 369.67 - - - - - 369.67
EDF 224.86 - - - - - 224.86
Initial 171.94 - - - - - 171.94
Metroline 228.00 - - - - - 228.00
ST RADIGUNDS
COMMUNITY - 28.49 - - - - 28.49
CENTRE Co. Ltd.
Suez R&R UK Ltd 106.98 - - - - - 106.98
Xero Uk Ltd. - 14.40 - - - - 14.40
Total Aged
Payables		 1,101.45 42.89 - - - - 1,144.34
Total 1,101.45 42.89 - - - - 1,144.34
Percentage of
total		 96.25% 3.75% - - - - 100.00%

20 Aug 2026 Page 7 of 7

Management Report Buckland Residents Association

BUCKLAND RESIDENT’S ASSOCIATION

ACCOUNTS ENDED 31 MARCH 2026.

Having examined the information available, and in liaison with the centre manager, I confirm that the Balance Sheet and Profit and Loss accounts prepared for the 15 months from January 2025 until 31 March 2026 represent a true financial position of the organisation.

Signed: Brian Constable Accounts Examiner. 16 July 2026

Note to the account. In the Balance Sheet the Historical Adjustment of £15452.47 represents the account opening balance when the Xero accounting system was introduced, and will therefore be included on all further Balance Sheets, in order to find the true worth of the operation.

Thus The difference between that historical balance and the ‘Total Cash at Bank and in hand’, will represent the cash movement at any given time.