BUCKLAND RESIDENTS’ ASSOCIATION BUCKLAND COMMUNITY CENTRE ROOSEVELT ROAD, DOVER CT16 2RA Reg. Charity No. 294179 Annual General Meeting Minutes 4pm Monday 10th June 2025 Present: Carol Packer (Chair), John Lamoon (Trustee), Michele Willsher (Secretary),Sue Jones (clerk) 1. Welcome by the Chair, apologies received from John Myers. 2. Approved the Minutes of the previous AGM date 10[th] June 2024, proposed JL, seconded CP, all in favour. 3. Received the Trustees Annual Report (Carol to provide text). 4. Received the Treasurers report and approved the accounts for 1[st] January -31[st] December 2024, externally examined by Brian Constable. The Treasurer’s report was presented and discussed. 5. 6. Approved the submission of the C16a Annual Return to the Charity Commission by the 30[th of] June 2025, subject to access to the My Portal account. 7. Appointed Brian Constable as the Independent Examiner of the accounts for 2025. 8. All previous officers are willing to accept nominations. Elected officers to the Board for 2024: - a. Chair: Carol Packer, proposed JL, seconded MW, all in favour. - b. Secretary: Michele Wilsher, proposed JL, seconded CP, all in favour. - c. Treasurer: no one nominated anyone for this role. The role was discussed and agreed to meet with JM to see if he would still be willing to take on the role with the different parameters. 9. Late business: The future of the integrity of the Board was discussed. With ¾ Trustees having a direct conflict of interest as customers no decision about hiring of the centre can be made. Agreed to send another letter to regular users to try to acquire more Trustees but also proposed and agreed an inprincipal merger with the Board of St. Radigunds (just the Board not the charities) subject to external charity legal advice. The SLA with St. Radigunds was discussed. Agreed to consider a reduction to 3hrs / week of admin support subject to Jalpa being trained to carry out weekly compliance checks, purchase of cleaning supplies being delegated to her with a petty cash budget of £40 and the Trust not taking cash or cheques as payment from 1[st] July. The meeting closed at 4.45pm. 1 ## **Executive Summary** ## **Buckland Residents Association** ## **For the year ended 31 December 2025** ||**2025**
**2024**
**VARIANCE**| |---|---| ||**Cash**| ||Cash received
26,011.05
26,133.13
-0.47%| ||Cash spent
29,120.12
27,845.33
4.58%| ||Cash surplus (deficit)
(3,109.07)
(1,712.20)
-81.58%| ||Closing bank balance
10,631.20
13,740.27
-22.63%
**Profitability**| ||Income
25,609.80
28,871.13
-11.30%| ||Direct costs
3,596.89
4,495.72
-19.99%| ||Gross profit (loss)
22,012.91
24,375.41
-9.69%| ||Other income
-
-
-| ||Expenses
24,100.58
22,855.04
5.45%| ||Profit (loss)
(2,087.67)
1,520.37
-237.31%
**Balance Sheet**| ||Debtors
2,765.80
2,768.00
-0.08%| ||Creditors
1,144.34
259.08
341.69%| ||Net assets
(567.30)
1,520.37
-137.31%
**Sales**| ||Number of invoices issued
161.00
162.00
-0.62%| ||Average value of invoices
153.45
173.53
-11.57%
**Performance**| ||Gross profit margin (%)
85.96
84.43
1.81%| ||Net profit margin (%)
(8.15)
5.27
-254.80%| ||Return on investment (p.a.) (%)
368.00
100.00
268.00%
**Position**| ||Average debtor days
39.42
35.09
12.34%| ||Average creditor days
116.12
21.09
450.56%| ||Short term cash forecast
1,621.46
2,508.92
-35.37%| ||Current assets to liabilities
0.94
1.10
-14.32%| ||Term assets to liabilities
-
-
-| 20 Aug 2026 Page 1 of 7 Management Report Buckland Residents Association ## **Cash Summary** ## **Buckland Residents Association For the year ended 31 December 2025** |||**YEARLY**|| |---|---|---|---| ||**2025**|**AVERAGE**|**VARIANCE**| |||**(YTD)**|| |**Income**|||| |Licence to Occupy|9,636.40|9,600.00|0.38%| |Meeting Room Hire|80.00|25.00|220.00%| |Other Income|920.00|569.13|61.65%| |Private Hall Hire|7,255.00|6,944.00|4.48%| |Regular Hall Hire|7,757.00|8,965.00|-13.47%| |**Total Income**|**25,648.40**|**26,103.13**|**-1.74%**| |**Less Expenses**|||| |Admin Services|4,111.82|4,094.66|0.42%| |Audit & Accountancy fees|146.40|39.09|274.52%| |Bank Fees|26.35|-|-| |Cleaning Supplies|259.23|671.20|-61.38%| |Compliance|2,078.58|4,855.72|-57.19%| |Direct Wages|3,596.89|4,495.72|-19.99%| |Hygiene|596.62|595.91|0.12%| |Insurance|2,617.26|2,093.92|24.99%| |IT Software and Consumables|11.50|-|-| |Light, Power, Heating|4,659.71|4,813.75|-3.20%| |Postage, Freight & Courier|-|2.55|-100.00%| |Printing & Stationery|-|6.33|-100.00%| |Repairs & Maintenance|5,316.59|2,581.17|105.98%| |Telephone & Internet|446.43|455.57|-2.01%| |Waste Disposal|1,098.96|1,226.72|-10.41%| |Water|1,927.99|1,188.37|62.24%| |**Total Expenses**|**26,894.33**|**27,120.68**|**-0.83%**| |**Surplus (Deficit)**|**(1,245.93)**|**(1,017.55)**|**-22.44%**| |**Plus Other Cash Movements**|||| |Fixed Assets|(232.50)|-|-| |**Total Other Cash Movements**|**(232.50)**|**-**|**-**| |**Plus Tax Movements**|||| 20 Aug 2026 Page 2 of 7 Management Report Buckland Residents Association Cash Summary |||**YEARLY**|| |---|---|---|---| ||**2025**|**AVERAGE**|**VARIANCE**| |||**(YTD)**|| |Tax Collected|15.36|-|-| |Tax Paid|(1,646.00)|(694.65)|-136.95%| |**Net Tax Movements**|**(1,630.64)**|**(694.65)**|**-134.74%**| |**Net Cash Movement**|**(3,109.07)**|**(1,712.20)**|**-81.58%**| |**Summary**|||| |Opening Balance|13,740.27|15,452.47|-11.08%| |Plus Net Cash Movement|(3,109.07)|(1,712.20)|-81.58%| |Cash Balance|10,631.20|13,740.27|-22.63%| 20 Aug 2026 Page 3 of 7 Management Report Buckland Residents Association ## **Profit and Loss** ## **Buckland Residents Association For the year ended 31 December 2025** ||**2025**|**DEC 2024-NOV**
**2025**|**YEAR TO DATE**| |---|---|---|---| |**Trading Income**|||| |Licence to Occupy|10,472.80|9,600.00|10,472.80| |Meeting Room Hire|80.00|80.00|80.00| |Other Income|920.00|934.00|920.00| |Private Hall Hire|6,055.00|6,691.00|6,055.00| |Regular Hall Hire|8,082.00|8,019.00|8,082.00| |**Total Trading Income**|**25,609.80**|**25,324.00**|**25,609.80**| |**Cost of Sales**|||| |Direct Wages|3,596.89|3,540.02|3,596.89| |**Total Cost of Sales**|**3,596.89**|**3,540.02**|**3,596.89**| |**Gross Profit**|**22,012.91**|**21,783.98**|**22,012.91**| |**Operating Expenses**|||| |Admin Services|4,140.31|4,140.31|4,140.31| |Audit & Accountancy fees|158.40|146.40|158.40| |Bank Fees|26.35|22.81|26.35| |Cleaning Supplies|259.23|234.43|259.23| |Compliance|2,306.58|2,192.58|2,306.58| |Hygiene|732.16|560.22|732.16| |Insurance|2,617.26|2,610.04|2,617.26| |IT Software and Consumables|11.50|11.50|11.50| |Light, Power, Heating|4,873.86|4,862.71|4,873.86| |Repairs & Maintenance|5,171.59|5,378.13|5,171.59| |Telephone & Internet|446.43|453.21|446.43| |Waste Disposal|1,120.86|1,098.96|1,120.86| |Water|2,236.05|1,857.76|2,236.05| |**Total Operating Expenses**|**24,100.58**|**23,569.06**|**24,100.58**| |**Net Profit**|**(2,087.67)**|**(1,785.08)**|**(2,087.67)**| 20 Aug 2026 Page 4 of 7 Management Report Buckland Residents Association ## **Balance Sheet** ## **Buckland Residents Association** ## **As at 31 December 2025** |**Balance Sheet**
**Buckland Residents Association**
**As at 31 December 2025**|**Balance Sheet**
**Buckland Residents Association**
**As at 31 December 2025**| |---|---| |**31 DEC 2025**
**31 DEC 2024**|| |**Assets**|| ||**Bank**| ||Cash In
150.00
-| ||Lloyds
10,335.99
13,669.08| ||Petty Cash
145.21
71.19| ||**Total Bank**
**10,631.20**
**13,740.27**
**Current Assets**| ||Accounts Receivable
2,765.80
2,768.00| ||**Total Current Assets**
**2,765.80**
**2,768.00**
**Fixed Assets**| ||Office Equipment
232.50
-| ||**Total Fixed Assets**
**232.50**
**-**| |**Total Assets**
**13,629.50**
**16,508.27**
**Liabilities**|| ||**Current Liabilities**| ||Accounts Payable
1,144.34
259.08| ||Historical Adjustment
15,452.47
15,452.47| ||VAT
(2,400.01)
(723.65)| ||**Total Current Liabilities**
**14,196.80**
**14,987.90**| ||**Total Liabilities**
**14,196.80**
**14,987.90**| |**Net Assets**
**(567.30)**
**1,520.37**
**Equity**|| |Current Year Earnings
(2,087.67)
1,520.37|| |Retained Earnings
1,520.37
-|| |**Total Equity**
**(567.30)**
**1,520.37**|| 20 Aug 2026 Page 5 of 7 Management Report Buckland Residents Association ## **Aged Receivables Summary** ## **Buckland Residents Association** ## **As at 31 December 2025** ## **Ageing by due date** |**CONTACT**|**CURRENT**|**< 1 MONTH**|**1 MONTH**|**2 MONTHS**|**3 MONTHS**|**OLDER**|**TOTAL**| |---|---|---|---|---|---|---|---| |Bingo Club|156.00|-|-|-|-|-|156.00| |Danielle Allsopp|(30.00)|-|-|-|-|-|(30.00)| |David
Bartholomew|42.00|-|-|-|-|-|42.00| |Dynamic Sports|39.00|52.00|-|-|-|-|91.00| |Fullness of Christ
MinistryIntl.|156.00|156.00|-|-|-|-|312.00| |Midlife Movers|39.00|52.00|-|-|-|-|91.00| |Pillar Pilates|52.00|65.00|-|-|-|-|117.00| |Short Mat Bowls|156.00|-|-|-|-|-|156.00| |Silver Spurs|104.00|104.00|-|-|-|-|208.00| |ST RADIGUNDS|||||||| |COMMUNITY|-|(50.00)|-|-|-|-|(50.00)| |CENTRE Co. Ltd.|||||||| |Sunny Corner
Preschool|836.40|-|836.40|-|-|-|1,672.80| |**Total**|**1,550.40**|**379.00**|**836.40**|**-**|**-**|**-**|**2,765.80**| |**Percentage of**
**total**|**56.06%**|**13.70%**|**30.24%**|**-**|**-**|**-**|**100.00%**| 20 Aug 2026 Page 6 of 7 Management Report Buckland Residents Association ## **Aged Payables Summary** ## **Buckland Residents Association** ## **As at 31 December 2025** ## **Ageing by due date** |**CONTACT**|**CURRENT**|**< 1 MONTH**|**1 MONTH**|**2 MONTHS**|**3 MONTHS**|**OLDER**|**TOTAL**| |---|---|---|---|---|---|---|---| |**Aged Payables**|||||||| |Business Stream|369.67|-|-|-|-|-|369.67| |EDF|224.86|-|-|-|-|-|224.86| |Initial|171.94|-|-|-|-|-|171.94| |Metroline|228.00|-|-|-|-|-|228.00| |ST RADIGUNDS|||||||| |COMMUNITY|-|28.49|-|-|-|-|28.49| |CENTRE Co. Ltd.|||||||| |Suez R&R UK Ltd|106.98|-|-|-|-|-|106.98| |Xero Uk Ltd.|-|14.40|-|-|-|-|14.40| |**Total Aged**
**Payables**|**1,101.45**|**42.89**|**-**|**-**|**-**|**-**|**1,144.34**| |**Total**|**1,101.45**|**42.89**|**-**|**-**|**-**|**-**|**1,144.34**| ||||||||| |**Percentage of**
**total**|**96.25%**|**3.75%**|**-**|**-**|**-**|**-**|**100.00%**| 20 Aug 2026 Page 7 of 7 Management Report Buckland Residents Association ## BUCKLAND RESIDENT’S ASSOCIATION ## ACCOUNTS ENDED 31 MARCH 2026. Having examined the information available, and in liaison with the centre manager, I confirm that the Balance Sheet and Profit and Loss accounts prepared for the 15 months from January 2025 until 31 March 2026 represent a true financial position of the organisation. Signed: Brian Constable Accounts Examiner. 16 July 2026 Note to the account. In the Balance Sheet the Historical Adjustment of £15452.47 represents the account opening balance when the Xero accounting system was introduced, and will therefore be included on all further Balance Sheets, in order to find the true worth of the operation. Thus The difference between that historical balance and the ‘Total Cash at Bank and in hand’, will represent the cash movement at any given time.