Report and Accounts 17th Purley St John's Old Coulsdon Scout Group Year ended 31 December 2025 Charity number 293899
Trustees, Annual Report for the period Period start date Period end date Frorn oi JAN DEC 2025 Section A Reference and administration details Charlty name 17th Purley St John's Old Coulsdon Scout Group Other names ¢haiity Is known bv 17th Purley Scout Group Reglstered charfty number Ilf any) 293899 Charity's princlpal address 54 Downs Road Coulsdon Postcode CR5 IAA Names of the charlty trustees who manage the charlty Trustee name Office (Warryl Datesacted rfnotfcr whc4e year Malcolm Bulbeck Chair Simon Jackson Group Scout Volunteer Treasurer Adrian Deller jeffrey Locke Anthony Docwra M4¢hael Garlick Resigned 06.06.2025 Malcolm Lockyer Jill Waters Resigned 06.06.2025 Samantha Kindred io Ben Kindred
Section B Structure, governance and management Descrfptlon of the charItS trusts Type of governing document leg. trust deed, consiitution The Group'5 governing documents are those of the Scout Association. They consist of a Royal Charter, which in turn gives authority to the by-laws of the Association and the policy. organisation and rule5 of the Scout Association. How the charity is constituted leg. trust, assoc12b'on, company) The Group is a trust established under its rules which are common to all Scouts. Trustee selection metho(Is leg. appointed by, elected by) The Trustees are appointed in accordance with the policy, organisation and rules of the Scout Assoaation. Additional %o¥emance Issues (Optlortal Informatlonl You may choose to include additional information, where relevant, about: The Group is manaBed by the Trustee Board, the members of which are the 'Charity Trustees, of the Scout Group, whSch Is an educatlonal charity. As charity trustees, they are responsible for complying with legislation appllcable to h3rities. The main duties of the Trustee Bo8rd are to ensure.. pollcies and procedures adopted for the induction and training of trustees,. the charity's organisational strurture and any wider network with which the charity works,. relatTron5hip with any related parties,. trustees, consideration of major rlsks and the system and procedures to manage them. Your chèrity is carrying out its purpose5 for the public benefit Scout5 operate safely and le8ally Volunteers have the resources to get things done We're planning and thinking for the long term Money, risks, and buildings are managed well Teams follow policies and legislation Members of the Trustee Board complete Being a Scouts Trustee Searning within the first 6 rnonth5 of joining the Board, with Safety & Safeguarding completed wlthln the first 30 days. The Trustee Board work5 With the Section Teams to make sure.. We're planning and deliverin8 a great programme There's a great culture for volunteers and members Scouts IS 8 Safe envlronment for everyone Admln gets done, such as keeping member records Everyone's kept in the loop The Trustee Board has identified the major risks to which they believe the Group is exposed. these have been reviewed and 5y5tems have been established to mitigate against them. The maln areas of concern that have been identified are..
Damage to the buildln& property and equlpment The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church 3nd other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildlngs artd contents insurance in place to mitigate against permanent loss. Injury to SertSon Teams, helpers, supporters and members The Group. through the capitation fees, contributes to the Scout Association's national accldent insurance policy. Risk assessrnents are undertaken before all activities. Separate insurance is in place for parent helpers and occasional helper5 not covered by the Scout Association insurance. Reduced incorne from fund raising The Group is primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the continuity of attivities should there be a malor redurtlon in income. The Board could ralse the value of subscriptions to increase the income to the Group on an ongoing basis, either tempolarity or permanently. Reduction or loss of Section Teams leaders The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduttion in the number of Settion Team5 leader5 to an unacceptable level in a particular sertion, or the Group as 3 whole, then there would have to be a contraction, ¢onsolid3tion or Closure of a section. In the worst-case scenarlo, thls would lead to the complete closure of the Group. Reductlon or loss of members The Group provides activities for all young people aged 6 to 14. If there were a reduction in membership in a particular sertion, or the Group as whole, then there would have to be a contracrlon, consolldation or closure of a sectlon. Again. in the worst-case scenario, this would lead to the ¢omplete closure of the Group. Internal controls The Group has in place systems of Internal controls that are designed to provide reasonable assurance against material mismanagement or loss. These include two signatories for all payments and comprehensive insurance policies to ensure that insurable ri5k5 are covered.
Section C Objectives and activities The Purpose of Scoutlng Scouting exists to actively engage and 5UPPOrt young people in their personal development, empowering thern to make a positive contribution to Society. The Values of Scoutlng As Scouts we are guided by these values.. Integrity- We art with integrity- we are honest. trusOrthY and loyal. Respect- We have seW-respect and respect for others. Care- We support others and take care of the world in whSch we live. Bellef - We explore our faiths, beliefs and attitudes. Cctroperatlon - We make a positive difference,. we cooperate with other5 and make friends. Summary of the objert5 ofthe tharity set out rn it5 governln8 document Thè Scout Method Scouting takes place when young people, In psrtnershlp wlth adults, work together based on the values of Scouting and: enjoy what they are doing and have fun- take part in activities indoors and outdoofS- learn by doing,. share in spiritual reflertion- take responsibility and make choices,. undertake new and challera8ing activities,. and make and live by their Promise. Activities for children which are consistent with the aims of the Scout movement.. Scouting badges and awards (Beavers, Cubs and Scouts),. Pond Clearing IFriend5 of Bradmore Pond),. Delivering the church's Christmas p051- Copplce Clearin& and Church Parades. Summary of the maln actlvities undertaken for the public benefit in relation to these objects (include withln thls sertion the statutory declaratlon that trustees have had regard to the guidance issued by the Charity Commission ort publlc benefit) The Trustee Board have had regard to the guidance issued by the Charity Commission on public benefit. The Group rneets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.
Addltlonal detalls of objectives and actlvities Ioptlonal Inlormatlonl The input and support from the Section Teams and their a5S15t3nts Is vital and invaluable. It is because of them that the Group continues to flourish. The attivtties and support they show to the young people has gone to make us one of the larger youth Groups in Old Coulsdon. They instll the Scouting values in the young people and make them an a55et to the community. Supported further by the work of the Trustee 802rd, those helping behlnd the scenes have worked hard to ensure we have had sufficient funds and resources available to deliver a full and thorough programme to the young people. The focu5 on future sustainability will ensure the Group thrives for future young people. You rnay choosè to include further statements, where relevant, about.. poliry on 8rantrnaking,- policy programme related investment,. contribution made by volunteers. All the parents of 17th Purley are supportive and attend when help is required. They also support the Group financially by attending these events. When an event Is organised for a date outside normal meeting tirnes a large percentage of the children and parents will attend. Section D Achievements and performance Surnmaryof the main achlevements of the charlty during the year As a charf(v, youth group and community organisation we are active w¢£hin two key areas.. Scouting values and community engagement. Over the past year we have run four carnps where beavers, cubs and 5COUts enjoyeé a variety of activities and experienced camping with our fantastic Section Teams. Our community work supporting local events Continued during the year and included providing BBQ services to the Old Coulsdon Village Fair. We also worked in partnership with other local groups to clear the village pond and tend the woodland in Coulsdon coppice. We managed to participate once again in the Annual Rotary Christmas Street Collertions, which was great fun and raised us a total of £1,770 from four rounds and the amount Wa5 received in December. In the year we also received £1,231 from the collection in 2024. As there was one extra round in December the group donated £350 in February 2026 for the cost of a digger requested by The Frlends of Bradmore Pond.
Section E Financial review Brief statement of the charltvs poli¢y on reserves The Group's policy on reserves is to hold sufficient resources to continue the charitable artivities of the Group should incorne and fundraising attivities fall short. The Trustee Board considers that the Group should hold, as unrestricted reserves, a sum equivalent to a minimum of 9 months normal" expenditure Iclrca £9,0(X)l and a maxlmum of 18 months, "normal" expenditure. At the year end, the charity helé £16,462 Details of any fvnds materially In deficit None. Further financlal revlew detslls IOptlon¥l Inforrnatlonl You rnay choose to include dditional information, where relevant about.. The principal soijrces of funds for our Group corne from fundraising and subscriptions. All of the children have had the opportunity to take part in the activities and camps, money has been spent replacing equipment, and the premises have been maintalned in good working order for the benefit of the whole Group. the charity's principal sources of funds Iincludlng any fundraisingl,. how expenditure has supported the key objectives of the charity; investment pollcy and objertive5 includin8 any ethical Investment policy adopted. The Group does not have sufficient funds to invest in Ion8er temi investment strategies and therefore the Group has adopted a risk-averse strategy to the investment of its funds. All funds are held in cash using only a mainstream bank. Section F Other optional information Nothing to report.
Section G Declaration The Trustee Board declare that they have approved the Trustees, report above. Slgned on behalf of the Trustee Board SiÈnature(s} Full namelsl Malcolm Bullbeck Simon Jackson Position Chair Group Scout Volunteer Date 1£ rf, 'lol
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to theTru$tee Board 17th Purley St John's Old Coulsdon SCO Group On accounts for the year ended 31 December 2025 Charity no Ilf any} 293899 Set out on pages 10-12 I report to the trustèes on my examination of the accounts of the above charity 1.the Trusvl forthe year ended 31 December 2025. Responsibilities and basis of report As the Charity trustees, you are responsible forthe preparation of the accounts in aecordat)ce with the Charities Act 20111.the ACWI. I report In respert of my examination of the Trusys accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under section 1451511bl of the Act. Independent examlnefs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me tsuseto believe that in, any material respert.. the accounting records were not kept in accordance with section 130 of the the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form and tontent of accounts set out in the Charities (Accounts and Reports) Regulatiorss 2(X)8 other than any requirement that the atcounts give a 'true and fair, view whi¢h is not a mattèr considered as part of an independent examination. I have no concerns and have come across no othèr matters in connection with the examination to which attention should be drawn in this report In order to enable proper understanding of the accounts to be reached.
Date: Sisd. IL 4.1 Zr)dL Name: Mrp R Thomas Chartered Accountant Relevant prolessional quallflcatlonls) or body1Sf any): Addre5S: 40 West Hill Solrth Croydon Surrèy CRI OSA
Receipts and payments for the year ended 31 December 2025 2025 2024 Receipts from: Membershlp subsCrtpOnS 8,646 8,824 Donatlons & grants Donations for use of hut Gift Aid Other donations 6,495 2,128 2,035 10,658 4,438 2,355 2,760 9.553 Activities Camp fees Other attivities 10,164 3,511 13,675 9,325 2,340 11,665 Fundralslng Village fair Christmas street collections Other fundraising activities 3,663 3,001 590 7,254 3,473 400 3,873 Sundry income 187 204 Totsl receipts 40.420 34.119 io
Receipts and payments for the year ended 31 December 2025 2025 2024 Paents fof: Premise5 2,792 2,114 1,104 990 936 7,936 4,531 1,686 1,103 Insurance Repairs and renewals Fire equipment Cleaning 1,019 8,339 Acknvities Camp costs Other attivities 14,140 3,894 18,034 12,465 2,610 15.075 Fundralslng actmtles Village fair Christmas street collections Other fundraising activitie5 1,722 2,145 41 1,722 2,186 Admlnlestabllshment expenses Unlform Donatlons Capitation Other Bank charges Training 1,923 660 4,354 1,828 72 19 8,856 1,417 50 4,242 1,742 71 7,566 Asset and Investment purchases Equipment 1.839 1,839 1,719 1,719 Total payments 38.387 34.885 Net receipts / Ipayment51 for year Cash funds last year end Cash funds thts year end 2.033 14,429 16,462 17661 15.195 14,429 li
Statement of Assets and Liabilities as at 31 December 2025 2025 2024 Cash funds Bank current account- Unity Bank plc Totzl cash fvnds 16,462 16,462 14,429 14,429 All funds of the Charity are unrestricted. These Account5 were approved and authorised for issue by the Trustee Board of 17th Purley St John's Old Coulsdon Scout Group and signed on their behalf by.. Date.. 19 rf. Malcolm Bulbeck- Chair Date.. 13/u5/L02 6 Adrlan Deller- Treasurer 12