Report and Accounts of 17th Purley St John's Old Coulsdon Scout Group Year ended 31 December 2024 Charity number 293899
Trustees, Annual Report for the perlod I Perlod start date Perlod end date From oi JAN 2024 31 DEC 2024 Section A Reference and administration details Charlty name 17th Purley St John'5 Old Coulsdon Scout Group Other names charlty Is known by 17th Purley Scout Group Rezlsteted charfty number (If any) 293899 Charlty's princlpal address 54 Downs Road Cou15don Postcode CR5 IAA Names of the charlty trustees who manage the charlty Tiustee name Office Ilf any) Dates acted If not wholeyear Michael Garlick Chalr Simon Jackson Group Scout Leader Treasurer Malcolm Bulbeck Sarah Farooki Secretary Resigned 29 May 2024 Resigned 29 May 2024 Resigned 29 May 2024 Resigned 29 May 2024 Louise Swift Dawn Lockyer Peter Low Jeffrey Locke Anthony Docwra Mark Klngett John Edward5 io Resigned 29 May 2024 Resigned 29 May 2024 li 12 Malcolm Lockyer Jlll Waters 13 14 Adrian Deller Appointed 29 May 2024 Resigned 29 May 2024 15 Philip Bickerstaffe Sam4ntha Kindred 16 17 Ben Kindred 18 Beth Bickerstaffe Reslgned 29 May 2024
Section B Structure,.governance and management Descriptlon of the charlty's trusts Type of 8overnin8 document The Group's governing documents are those of the Scout Assoclatlon. They conslst of a Royal Charter, which In turn gives authority to the by-law5 of the Association and the policy, organisation and rules of the Scout A550ciation. How the charity is conslituled The Group is a trust established under its rules whlch are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance wlth the policyi organisation and rules of the Scout Association. Addltlonal governance Issues {Optional Informatlonl You may choose to Include additional Informatlon, where relevant. about: The Group is managed by the Trustee Board, the members of whlch are the 'Charlty Trustees, of the Scout Group, whlch Is an educational charity. As chartty trustees, they are responsible for complylng with legislation applicable to charlties. The main duties of the Trustee Board are to ensure.. policies and procedures adopted for the induction and tralnlng of trustees,. the charitws organlsational structure and any wider network with which the charlty works: • relationship with any related parties; trustees, consideration of major risks and the system and procedures to fflanage them. Your charity is carrying out its purposes for the public beneflt Scouts operate safely and legally Volunteers have the resources to get things done We're planning and thinking for the long term Money, risks, and building5 are managed well Teams follow poli¢ie5 and legi51atlon Members of the Trustee Board complete "Growlng Roots" within their first slx months 35 a new volunteer, with Safety & Safeguarding completed within the first 30 days. The Trustee Board works wlth the Section Teams to make sure,. We're planning and dellvering a great programme There's a great culture for volunteers and members Scouts Is a safe environment for everyone Admin gets done, such as keeping member records Everyone's kept in the loop The Trustee Board has identlfled the major risks to which they believe the Group Is exposed. these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are:
Damage to the bulldln81 property and equlpment The Group would request the use of bulldinES* property and equlpment from neighbouring organisatlons such as the church and other Scout Groups. Slmilar reclprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance place to mltlgate agaSnst permanent loss. Injury to 5ertlon Teams, helpers, supporters and members The Group, throu8h the capltation fees, contrlbutes to the Scout Assoclatlon's national accident insurance policy. Risk assessments are undertaken before all activities. Separate insurance is in place for parent helpers and occasional helpers not covered by the Scout Associatlon insurance. Reduced Income from fund ralslng The Group 15 primarily reliant upon income from subscriptions and fundraising. The Group does hold a reserve to ensure the contlnuity of activltles should there be a major reduction in income. The Committee could raise the value of subscriptions to Increase the income to the Group on an ongolng basis, either temporarlly or permanentlv. Reductlon or loss of Sectlon Teams leaders The Group is totally reliant upon volunteers to run and administer the activities of the Group. If there were a reduction in the number of Section Teams leaders to an unacceptable level In a partlcular sectlon, or the Group as a whole, then there would have to be a contractlon, consolldation or c105vre of a section. In the worst-case scenario, this would lead to the complete closurè of the Group. Reduction or1o5s of members The Group provldes activities for all young people aEed 6 to 14. If there were reductlon In membershlp In a partlcular sectlon, or the Group as whole, then there would have to be a contractlon, con501idatlon or closure of a 5ectlon. Again, in the worst~case scenarlo, this would lead to the complete closure of the Group. Intemal Controls The Group has In place systems of internal controls that are designed to provide reasonable assuran against materlal mlsmanagement or loss. These Include two 5ignatorles for 311 payments and comprehensive in5uran¢e policies to ens(Jre that Insurable risks are covered.
Section C Objectives and activities The Purpose ol Swutlng Scouting exists to actively engage and support young people in their personal development, empowerin8 them to make a posltive contribution to societv. The Values of Scoutlng As Scouts we are gulded by these values.. Integrlty- Wè act wlth integrity,. we a honest. trustworthy and loyal. Respért- We have self-respect and respect for others. Care- We support others and take care of the world in whlch we live. Bellef - We explore our faiths, beliefs and attitudes. Co-operation - We make a posltlve dlfference; we cooperate with others and make friends. Summary of the objetts of the charlty set out In Its governing document The Scout Method Scouting takes place when young people, In partnershlp wlth adults. work together based on the values of Scouting and.. enjoy what they are dolng and have fun; take part in activities indoor5 and outdoor5; learn by doing. share in spiritual reflectlon: take responsibility and make choices; undertake new and challenging activlties; and make and Ilve by their Promlse. Activities for chlldren which are conslstent with the aim5 of the Scout movement: Scouting badge5 and award5 (Beavers, Cubs and Scouts); Pond Clearlng (Friends of Bradmore Pond); Dellverlng the Church's Christmas post- Copplce clearing; and Church Parades. Summary of the maln artlvltles undertaken for the publ[¢ beneflt In relatlon to these obSects (Include wlthln thls sectlon the statutory declaratlon that trustees have had regard to the guldance Issued by the Charlty Commi551on on publlc bertefitl The Trustee Board have had regard to the guidance issued by the Charltv Commission on public benefit. The Group meels the Charlty Commission's publlc benefit criteria under both the advancement of educatlon and the advancement of citizenship or community development headings.
Addltlonal detalls of obJe¢tlves and actlvities Ioptlonal Inform8tlon) The input and support from the Section Teams and thelr asslstants is vltal and Invaluable. It Is because of them that the Group continues to flourish. The actlvitles and support they show to the young people has gone to make us one of the larger youth Groups in Old Coulsdon. They instil the Scoutlng values In the young people and make them an as5etto the community. Supported further by the work of the Trustee Board, those helplng behind the scenes have worked hard to ensure we have had sufficlent funds and resources available to dellver a full and thorough programme to the young people. The focus on future sustainabllity will ensure the Group thrlves for future young people. You may choose to Include further Statements, where relevant. about: pollcy on grantmaking policy programme related investment,. contrlbutlon made by volunteers. All the parents of 17th Purley are supportlve and attend when help is required. They also support the Group financlally by attendlng these events. When an event is organlsed for a date outside normal meetin8 times a large percentage of the chlldren and parents will 3ttend. Section D Achievements and performance Summaryof the maln achlevements of thg tharlty durlng the year As a charlty, youth group and community organi5ation we are active wlthln two key areas: Scouting values and communlty engagement. Over the past year we have run seven camps where beavers, cubs and scouts enjoyed a varlety Df activities and experienced camping with our fantastic Section Teams. Our communlty work supporting local events continued during the year and Included providing 88Q servlces to the Old Cou15don Village Fair. We also worked in partnership wlth other local groups to clear the village pond and tend the woodland in Cou15don copplce. We managed to partlcipate once again In the Annual Rotary Christma5 Street Collections, whlch was great fun and raised us a total of £1,231 from three rounds, which was recelved in January 2025. As a result of the cancellation of the Chrlstmas Light of Old Coulsdon {CLOC} turning on of the local Chrlstmas Ilghts, we decldèd to donate £410 to them lone of our rounds), in lieu of the BBQ services we usually provide them for much needed fL¢nds.
Section E Financial review Brlef statement of the charlt¢s policy on re5er¥es The Group's policy on reseNes Is to hold sufficient resources to continue the charitable activlties ot the Group 5houia income ana Tundraising acEIviiitJ laiF short. The Trustee Board consSders that the Group should hold, as unrestricted reseNes, a sum equivalent to a mlnimum of 9 months, "normal" expendlture Icirca £9,000) and a maximum of 18 monthg "normal expendlture. At the year end, the charlty held £14,429, Detalls of any funds materlally In deflclt None. Furtherflnanclal revlew detalls Ioptlonal Informatlon) You may chooseto include addltlonal Informatlon. where relevant about: The principal sources of funds for our Group come from fundraising and subscriptsons. All of the chlldren have had the opportunity to take part in the actlvlties and camps. money has been spent replacing equipment, and the premises have been maintained In good working order for the benefit of the whole Group. the charltvs principal sources of funds (including any fundralsing),. how expenditure has supported the key objectives of the charliy; investment policy and objective5 including any ethical investment policy adopted. The Group does not have sufficient funds to invest In longer term Investment strategie5 and therefore the Group has adopted a rlsk-averse strategy to the investment of Its funds. All funds are held in cash using only a mainstream bank. Section F Other optional information Nothin8 to report.
Section G Declaration The Trustee Boayd dedare that they have approved the Trustees, report above. Sl%ned on behalf of the Trustee Boaid Signaturels) Full namelsl Mlchael Garlick Simon Jackson Positlon Chair Group Scout Leader Oate 31 May 2025 31 May 2025
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Re 17th Purley St John's Old Coulsdon Scout Group ort Report to the Trustee Board On accounts foTthe year ended 31 December 2024 Charlty no Ilf any) 293899 Set out on pages 10-12 I report to the trustees on my examlnatlon of the accounts of the above charity 1.the Trust'l for the year ended 31 December 2024. Responslbllltles and basls of report As the charity trustees. you are responsible for the preparatlon of the accounts in accordance with the Charities Act 20111.the Act"). I report In respect of my examination of the Trust's accounts carrled out under sertion 145 of the 2011 A¢t and in carrying out my examlnation, I have followed all the applicable Directions given by the Charity Commission under 5ertion 14515llbl of the Act. Independent examiner's statement I have completed my examlnatlon. I conflrm that no material matters have come to my attentlon In connection with the examination which glves me cause to believe that in, any material respect: the a¢¢ountlng records were not kept in accordance with sectlon 130 of the Act,. or the accounts dld not accord with the accounting records- or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reportsl Regulatlons 2008 other than any requlrement that the accounts glve a 'true and fair, view which is not a matter consldered as part of an independent examSnatlon. I have no concern5 and have come across no other matters in connection with the examinatlon to which attention should be drawn In this report in order to enable a proper understanding of the accounts to be rea¢hed.
Date: 31 May 2025 Slgned: Name.. Mr P R Thomas Chartered Accountant Relevant professlonal qualfflcationls) or body (If any): Address: 40 West Hlll South Croydon Surrey CR2 OSA
Receipts and pa ments for the ear ended 31 December 2024 024 2023 Re¢elpts from: Membershlp subscrlptions 8,824 9,631 Donatlons & 8ranls Donations for use of hut Gift Ald Other donations 4,438 2.355 2,760 9,553 7,686 1,694 1,240 10,620 Actlvltles Camp fees Other activitles 9,325 2,340 11,665 7,621 2,167 9.788 Fundralsln8 Village fair Christmas street collections Other fundraising activities 3,473 4,018 1,433 400 3,873 6,451 Sundry Income 204 S4 Totsl recelpts 34,119 36,544 io
ReiptS and ments for the year ended 31 December 2024 024 2023 Payments for: Premlses Utilities Insuran Repalrs and renewals Fire equipment Cleaning 4,531 1.686 1,103 2,211 1,656 863 152 984 5,866 1,019 8,339 ActIvIeS Camp costs Other actlvitles 12,465 2,610 15,075 10,487 1,664 12,151 Fundralslng actlvltles VillaBe fair Christmas street eolEections Other fundraising actlvlties 2,145 41 1.862 26 2M 2,122 2,186 Admlnlesiabllshment expenses Uniform Donatlons Capitation Other Bank charges Trainin8 1,417 50 4,242 1,742 71 44 7,566 1,029 1,230 4,798 1,378 73 274 7,767 Asset and Investment purchases Projector and accessories Equipment 30 1,936 1,966 1,719 1,719 Total payments 34,885 30,887 Net recelpts / {paymentsl for year Cash fund5 last year end Cash funds this year end (766) 15.195 14,429 5,657 9,538 15,195 li
Statement of Assets and Liabilities as at 31 December 2024 2024 2023 Cash funds Bank current account- Unity Bank plc Totsl cash funds 14,429 14,429 15,195 15.195 All funds of the Charity are unrestricted. These Accounts were approv2d and authorised for Issue by the Trustee Board of 17th Purley St John'5 Old Coulsdon Scout Group and signed on their behalf by: Date: 31 May 2025 Mlke Garllck- Chalr Date.. 31 May 2025 Malcolm Bulbeck- Treasurer 12