Report and Accounts
of
17th Purley St John's Old Coulsdon Scout Group
Year ended 31 December 2024
Charity number 293899

Trustees, Annual Report for the perlod
I Perlod start date
Perlod end date
From
oi
JAN
2024
31
DEC
2024
Section A
Reference and administration details
Charlty name
17th Purley St John'5 Old Coulsdon Scout Group
Other names charlty Is known by
17th Purley Scout Group
Rezlsteted charfty number (If any)
293899
Charlty's princlpal address
54 Downs Road
Cou15don
Postcode
CR5 IAA
Names of the charlty trustees who manage the charlty
Tiustee name
Office Ilf any)
Dates acted If not wholeyear
Michael Garlick
Chalr
Simon Jackson
Group Scout Leader
Treasurer
Malcolm Bulbeck
Sarah Farooki
Secretary
Resigned 29 May 2024
Resigned 29 May 2024
Resigned 29 May 2024
Resigned 29 May 2024
Louise Swift
Dawn Lockyer
Peter Low
Jeffrey Locke
Anthony Docwra
Mark Klngett
John Edward5
io
Resigned 29 May 2024
Resigned 29 May 2024
li
12
Malcolm Lockyer
Jlll Waters
13
14
Adrian Deller
Appointed 29 May 2024
Resigned 29 May 2024
15
Philip Bickerstaffe
Sam4ntha Kindred
16
17
Ben Kindred
18
Beth Bickerstaffe
Reslgned 29 May 2024

Section B
Structure,.governance and management
Descriptlon of the charlty's trusts
Type of 8overnin8 document
The Group's governing documents are those of the Scout Assoclatlon. They
conslst of a Royal Charter, which In turn gives authority to the by-law5 of the
Association and the policy, organisation and rules of the Scout A550ciation.
How the charity is conslituled
The Group is a trust established under its rules whlch are common to all Scouts.
Trustee selection methods
The Trustees are appointed in accordance wlth the policyi organisation and rules
of the Scout Association.
Addltlonal governance Issues {Optional Informatlonl
You may choose to Include
additional Informatlon, where
relevant. about:
The Group is managed by the Trustee Board, the members of whlch are the
'Charlty Trustees, of the Scout Group, whlch Is an educational charity. As chartty
trustees, they are responsible for complylng with legislation applicable to
charlties. The main duties of the Trustee Board are to ensure..
policies and procedures adopted
for the induction and tralnlng of
trustees,.
the charitws organlsational
structure and any wider network
with which the charlty works:
• relationship with any related
parties;
trustees, consideration of major
risks and the system and
procedures to fflanage them.
Your charity is carrying out its purposes for the public beneflt
Scouts operate safely and legally
Volunteers have the resources to get things done
We're planning and thinking for the long term
Money, risks, and building5 are managed well
Teams follow poli¢ie5 and legi51atlon
Members of the Trustee Board complete "Growlng Roots" within their first slx
months 35 a new volunteer, with Safety & Safeguarding completed within the
first 30 days.
The Trustee Board works wlth the Section Teams to make sure,.
We're planning and dellvering a great programme
There's a great culture for volunteers and members
Scouts Is a safe environment for everyone
Admin gets done, such as keeping member records
Everyone's kept in the loop
The Trustee Board has identlfled the major risks to which they believe the Group
Is exposed. these have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have been identified are:

Damage to the bulldln81 property and equlpment
The Group would request the use of bulldinES* property and equlpment from
neighbouring organisatlons such as the church and other Scout Groups. Slmilar
reclprocal arrangements exist with these organisations. The Group has
sufficient buildings and contents insurance place to mltlgate agaSnst
permanent loss.
Injury to 5ertlon Teams, helpers, supporters and members
The Group, throu8h the capltation fees, contrlbutes to the Scout Assoclatlon's
national accident insurance policy. Risk assessments are undertaken before all
activities. Separate insurance is in place for parent helpers and occasional
helpers not covered by the Scout Associatlon insurance.
Reduced Income from fund ralslng
The Group 15 primarily reliant upon income from subscriptions and fundraising.
The Group does hold a reserve to ensure the contlnuity of activltles should
there be a major reduction in income. The Committee could raise the value of
subscriptions to Increase the income to the Group on an ongolng basis, either
temporarlly or permanentlv.
Reductlon or loss of Sectlon Teams leaders
The Group is totally reliant upon volunteers to run and administer the activities
of the Group. If there were a reduction in the number of Section Teams leaders
to an unacceptable level In a partlcular sectlon, or the Group as a whole, then
there would have to be a contractlon, consolldation or c105vre of a section. In
the worst-case scenario, this would lead to the complete closurè of the Group.
Reduction or1o5s of members
The Group provldes activities for all young people aEed 6 to 14. If there were
reductlon In membershlp In a partlcular sectlon, or the Group as whole, then
there would have to be a contractlon, con501idatlon or closure of a 5ectlon.
Again, in the worst~case scenarlo, this would lead to the complete closure of
the Group.
Intemal Controls
The Group has In place systems of internal controls that are designed to provide
reasonable assuran￿ against materlal mlsmanagement or loss. These Include
two 5ignatorles for 311 payments and comprehensive in5uran¢e policies to
ens(Jre that Insurable risks are covered.

Section C
Objectives and activities
The Purpose ol Swutlng
Scouting exists to actively engage and support young people in their personal
development, empowerin8 them to make a posltive contribution to societv.
The Values of Scoutlng
As Scouts we are gulded by these values..
Integrlty- Wè act wlth integrity,. we a￿ honest. trustworthy and loyal.
Respért- We have self-respect and respect for others.
Care- We support others and take care of the world in whlch we live.
Bellef - We explore our faiths, beliefs and attitudes.
Co-operation - We make a posltlve dlfference; we cooperate with
others and make friends.
Summary of the objetts of the
charlty set out In Its governing
document
The Scout Method
Scouting takes place when young people, In partnershlp wlth adults. work
together based on the values of Scouting and..
enjoy what they are dolng and have fun;
take part in activities indoor5 and outdoor5;
learn by doing.
share in spiritual reflectlon:
take responsibility and make choices;
undertake new and challenging activlties; and
make and Ilve by their Promlse.
Activities for chlldren which are conslstent with the aim5 of the Scout
movement:
Scouting badge5 and award5 (Beavers, Cubs and Scouts);
Pond Clearlng (Friends of Bradmore Pond);
Dellverlng the Church's Christmas post-
Copplce clearing; and
Church Parades.
Summary of the maln artlvltles
undertaken for the publ[¢ beneflt
In relatlon to these obSects
(Include wlthln thls sectlon the
statutory declaratlon that trustees
have had regard to the guldance
Issued by the Charlty Commi551on
on publlc bertefitl
The Trustee Board have had regard to the guidance issued by the Charltv
Commission on public benefit. The Group meels the Charlty Commission's
publlc benefit criteria under both the advancement of educatlon and the
advancement of citizenship or community development headings.

Addltlonal detalls of obJe¢tlves and actlvities Ioptlonal Inform8tlon)
The input and support from the Section Teams and thelr asslstants is vltal and
Invaluable. It Is because of them that the Group continues to flourish. The
actlvitles and support they show to the young people has gone to make us one
of the larger youth Groups in Old Coulsdon. They instil the Scoutlng values In
the young people and make them an as5etto the community. Supported
further by the work of the Trustee Board, those helplng behind the scenes have
worked hard to ensure we have had sufficlent funds and resources available to
dellver a full and thorough programme to the young people. The focus on
future sustainabllity will ensure the Group thrlves for future young people.
You may choose to Include further
Statements, where relevant. about:
pollcy on grantmaking
policy programme related
investment,.
contrlbutlon made by
volunteers.
All the parents of 17th Purley are supportlve and attend when help is required.
They also support the Group financlally by attendlng these events. When an
event is organlsed for a date outside normal meetin8 times a large percentage
of the chlldren and parents will 3ttend.
Section D
Achievements and performance
Summaryof the maln
achlevements of thg tharlty durlng
the year
As a charlty, youth group and community organi5ation we are active wlthln two
key areas: Scouting values and communlty engagement.
Over the past year we have run seven camps where beavers, cubs and scouts
enjoyed a varlety Df activities and experienced camping with our fantastic
Section Teams.
Our communlty work supporting local events continued during the year and
Included providing 88Q servlces to the Old Cou15don Village Fair. We also
worked in partnership wlth other local groups to clear the village pond and tend
the woodland in Cou15don copplce.
We managed to partlcipate once again In the Annual Rotary Christma5 Street
Collections, whlch was great fun and raised us a total of £1,231 from three
rounds, which was recelved in January 2025. As a result of the cancellation of
the Chrlstmas Light of Old Coulsdon {CLOC} turning on of the local Chrlstmas
Ilghts, we decldèd to donate £410 to them lone of our rounds), in lieu of the
BBQ services we usually provide them for much needed fL¢nds.

Section E
Financial review
Brlef statement of the charlt¢s
policy on re5er¥es
The Group's policy on reseNes Is to hold sufficient resources to continue the
charitable activlties ot the Group 5houia income ana Tundraising acEIviiitJ laiF
short. The Trustee Board consSders that the Group should hold, as unrestricted
reseNes, a sum equivalent to a mlnimum of 9 months, "normal" expendlture
Icirca £9,000) and a maximum of 18 monthg "normal expendlture.
At the year end, the charlty held £14,429,
Detalls of any funds materlally In
deflclt
None.
Furtherflnanclal revlew detalls Ioptlonal Informatlon)
You may chooseto include
addltlonal Informatlon. where
relevant about:
The principal sources of funds for our Group come from fundraising and
subscriptsons. All of the chlldren have had the opportunity to take part in the
actlvlties and camps. money has been spent replacing equipment, and the
premises have been maintained In good working order for the benefit of the
whole Group.
the charltvs principal sources
of funds (including any
fundralsing),.
how expenditure has
supported the key objectives of
the charliy;
investment policy and
objective5 including any ethical
investment policy adopted.
The Group does not have sufficient funds to invest In longer term Investment
strategie5 and therefore the Group has adopted a rlsk-averse strategy to the
investment of Its funds. All funds are held in cash using only a mainstream bank.
Section F
Other optional information
Nothin8 to report.

Section G
Declaration
The Trustee Boayd dedare that they have approved the Trustees, report above.
Sl%ned on behalf of the Trustee Boaid
Signaturels)
Full namelsl
Mlchael Garlick
Simon Jackson
Positlon
Chair
Group Scout Leader
Oate
31 May 2025
31 May 2025

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Re
17th Purley St John's Old Coulsdon Scout Group
ort
Report to the Trustee Board
On accounts foTthe year
ended
31 December 2024
Charlty no
Ilf any)
293899
Set out on pages
10-12
I report to the trustees on my examlnatlon of the accounts of the above charity
1.the Trust'l for the year ended 31 December 2024.
Responslbllltles and basls of
report
As the charity trustees. you are responsible for the preparatlon of the accounts in
accordance with the Charities Act 20111.the Act").
I report In respect of my examination of the Trust's accounts carrled out under
sertion 145 of the 2011 A¢t and in carrying out my examlnation, I have followed all
the applicable Directions given by the Charity Commission under 5ertion 14515llbl
of the Act.
Independent
examiner's statement
I have completed my examlnatlon. I conflrm that no material matters have come
to my attentlon In connection with the examination which glves me cause to
believe that in, any material respect:
the a¢¢ountlng records were not kept in accordance with sectlon 130 of the
Act,. or
the accounts dld not accord with the accounting records- or
the accounts did not comply with the applicable requirements concerning
the form and content of accounts set out in the Charities (Accounts and
Reportsl Regulatlons 2008 other than any requlrement that the accounts
glve a 'true and fair, view which is not a matter consldered as part of an
independent examSnatlon.
I have no concern5 and have come across no other matters in connection with the
examinatlon to which attention should be drawn In this report in order to enable a
proper understanding of the accounts to be rea¢hed.

Date:
31 May 2025
Slgned:
Name..
Mr P R Thomas
Chartered Accountant
Relevant professlonal
qualfflcationls) or body (If
any):
Address:
40 West Hlll
South Croydon
Surrey CR2 OSA

Receipts and pa
ments for the
ear ended 31 December 2024
024
2023
Re¢elpts from:
Membershlp subscrlptions
8,824
9,631
Donatlons & 8ranls
Donations for use of hut
Gift Ald
Other donations
4,438
2.355
2,760
9,553
7,686
1,694
1,240
10,620
Actlvltles
Camp fees
Other activitles
9,325
2,340
11,665
7,621
2,167
9.788
Fundralsln8
Village fair
Christmas street collections
Other fundraising activities
3,473
4,018
1,433
400
3,873
6,451
Sundry Income
204
S4
Totsl recelpts
34,119
36,544
io

Re￿iptS and
ments for the year ended 31 December 2024
024
2023
Payments for:
Premlses
Utilities
Insuran
Repalrs and renewals
Fire equipment
Cleaning
4,531
1.686
1,103
2,211
1,656
863
152
984
5,866
1,019
8,339
ActIvI￿eS
Camp costs
Other actlvitles
12,465
2,610
15,075
10,487
1,664
12,151
Fundralslng actlvltles
VillaBe fair
Christmas street eolEections
Other fundraising actlvlties
2,145
41
1.862
26
2M
2,122
2,186
Admlnlesiabllshment expenses
Uniform
Donatlons
Capitation
Other
Bank charges
Trainin8
1,417
50
4,242
1,742
71
44
7,566
1,029
1,230
4,798
1,378
73
274
7,767
Asset and Investment purchases
Projector and accessories
Equipment
30
1,936
1,966
1,719
1,719
Total payments
34,885
30,887
Net recelpts / {paymentsl for year
Cash fund5 last year end
Cash funds this year end
(766)
15.195
14,429
5,657
9,538
15,195
li

Statement of Assets and Liabilities as at 31 December 2024
2024
2023
Cash funds
Bank current account- Unity Bank plc
Totsl cash funds
14,429
14,429
15,195
15.195
All funds of the Charity are unrestricted.
These Accounts were approv2d and authorised for Issue by the Trustee Board of 17th Purley St John'5
Old Coulsdon Scout Group and signed on their behalf by:
Date: 31 May 2025
Mlke Garllck- Chalr
Date.. 31 May 2025
Malcolm Bulbeck- Treasurer
12