Trustees Annual Report 2024/2025
Financial Summary
We started the year with £8.5k in the bank account; £800 in the 100 club account and £15k in a fixed term savings account.
We generated £24.7k in profit through PTFA Events and £1k through the school 100 club monthly lottery. £1.4k was directly donated to the PTFA and £260 earned in interest on our fixed savings account.
We spent £14k on equipment and activities for the school and £3k on equipment and admin; ending the year with over £9.2k in the bank account; £130 in the 100 club; £25k in a fixed term savings account and £300 cash for floats used at events.
Fundraising Detail
Of the £24.7k profit through fundraising, half came from the big three events - Fireworks / Spring Fair / Summer Celebration.
The rest from: Christmas Discos £1.7k; Winter Wonderland £900; Christmas cards £1.1k; Christmas Hampers £1.1k; the Welcome Picnic (in lieu of the previous year summer fair) £1k; Quiz night £700; Uniform sales £900.
The year 6 group raised enough to cover their Yearbook, Activity day and Leavers party, with £2.3k remaining as a contribution to the PTFA funds, mostly through the success of the Trailblazers hike which raised £5k for themselves and donated £5k to The Children’s Trust.
- Table below in more detail if needed.
Spending Detail
The £14k spent on requests by the school consists of:
Classroom books £3.9k; Theatre Experience £1.6k; Library Books £1.5k; Classroom Chairs £1.4k; Forest school shed £1.4k; Year 6 Activity Day £1.3k; Forest school electricity £700; Monkey bars installation £700; Library software £360; Slacklines/Recycling Bin/Cabinet/Whistles £270; Playing cards end of year gift for kids £240; Christmas Dinner Treats; Fencing £220; Ice Lollies for Sports Day £150.
The £3k spent on equipment and admin:
£1.5k on 4 Gazebos; £500 on Cable mats/first aid box/high vis/collection boxes; £400 on an ipad for event use; £300 in membership and licensing costs; £200 on 3 more card machines; £120 on thank you gifts for staff & 2 departing PTFA members.
Savings Account and MUGA
The one year fixed term account from the prior year closed in December, returning the £15k, we received around £750 in interest over the period. The PTFA and SLT decided to reinvest the £15k and an additional £10k to continue raising money for the MUGA project. In February £25k was invested in a fixed term account with the best rate at the time, United Trust Bank 4.60% Gross.
| Fundraising Description | 31st August 2025 | 31st August 2024 | Change | |||
| Profit/(Loss) £ | Profit/(Loss) £ | £ | ||||
| Fireworks Night | 7,006 | 5,037 | 1,969 | |||
| Christmas cards | 1,098 | - | 1,098 | |||
| Winter Wonderland | 881 | - | 881 | |||
| SpringFair | 622 | 1,918 | (1,296) | |||
| Easy Fundraising | 46 | 67 | (21) | |||
| Christmas Hamper | 1,094 | 1,061 | 33 | |||
| Christmas Discos | 1,737 | 1,463 | 274 | |||
| Yr 3 & 4 Film Night | 291 | - | 291 | |||
| Mufti Days | 366 | 655 | (289) | |||
| Quiz Night | 697 | 313 | 384 | |||
| Sponsored Maths / Spell | - | 1,424 | (1,424) | |||
| Summer Celebration | 4,943 | 1,538 | 3,405 | |||
| Sponsored Hikes | 85 | 593 | (508) | |||
| Uniform Sales | 860 | 863 | (3) | |||
| School Logo Umbrella Sales | - | (353) | 353 | |||
| Yearbook(Yr 6) | (445) | (844) | 399 | |||
| Y6 Leavers Party | 4,119 | 1,821 | 2,298 | |||
| Proceeds from 100 CLUB | 979 | 1,253 | (274) | |||
| Cake Sales | 318 | 561 | (243) | |||
| Doughies Pizza Night | - | 159 | (159) | |||
| Change in 100 Club Funds account | (678) | 422 | (1,100) | |||
| Sports Daycake & drinks sale | 242 | - | 242 | |||
| Year Group Tea Towels | 29 | 469 | (440) | |||
| Welcome Picnic | 1,022 | 50 | 972 | |||
| Legoland tickets sold at mark up | - | 591 | (591) | |||
| Yr 1 & 2 Film Night | 383 | 519 | (136) | |||
| 25,693 | 19,580 | 6,113 | ||||
ST MARTIN'S SCHOOL (EPSOMI PTFA Accounts for the vear endin% 31st AuRUSt 2025
ST MARTIN'S SCHOOL IEPSOMI PTFA Statement of Assets and Liabilities A5 at 31st August 2025 At At 31st Au8USt 2025 31st August 2024 Current A$set$ Cash at bank acc 20279664 9.259 129 8473 Cash at bank acc 40307159 Fixed Term Savings Account Ifor MUGAI Cash held at School by SLT for Floats 3(K) Net Current Assets 24.280 Accumulated Fund$ Surplu51 (Deficit) blfv Net incornin81 loutgoin8) re50urce5 for period 24.280 10.408 33,395 19,1151 Surplus 1 IDeflcStl carrled fon¥ard 24,280 The Trusiees have eleaed io prepare the accounts on a CeIpt and payments basis and io prepare 8 statement of a55ets and liabilities as allowed under section 133 of the Charities Act 2011. The accounts were approved by the Trustees and signed on their behalf by.. Joanne Becken TaSurer
sr MARTIN'S SCHOOL IEPSOMI PTFA Statement of Flnanclal Ath¥lty Fortheyear end 315t August 2025 Year Ended Year Ended 31$1 Au8ust2025 31# August 2014 114COMING RESOURCES Acttvities for ÉeneraDne funds Fundraising Event5 & Commissions Donations to PTFA 47.144 1,357 258 41,187 1.402 515 Fixed Term Savings Accounr Intere# TOTAI INCOMING RESOURCES 48.7YJ 43.104 RESOLIRCES EXPENOEO C05t of Generatin8 Fund5 FundraisingAcOvltyes.' Com of Gc4Jds 121.6081 Charitable Actrvities Donayons 8ooks 13,8461 12691 SlacklineslReTrrlin8 Bin1cahnelhl$11tS Fencin8 Library bDok5 Forest School Elettri¢ity Classroom chalrs 11,4941 11,4081 13561 11,3651 Library Softwarè Forest school shed £aryearS Wrifjng Shed Monkey bars in5talladon 2 Alrcon Unirsfor the Hèlls 12,0251 17131 Inlant Playtrain Library Shelf DIwdS Fred's Teachin85ubscrlpfjon Edshed Subscriptso My51c Room Ru8 Other athvioes Y6 A<trvity Day Ice Lollies for Sports Oav Playin8¢ards end of year gift lor kids Chrisima5 &nnerTreats I1,3)) 11,2001 12491 Sleepconsvliatton Steel Drum Wothshop Theatre EXperiee 11,5991 113.8971 IZ8A401 Governance C05t5 Administration NCPTA Fees 11621 Other admin 5-BaMbling licenie Annual MPLC Film (enCe Cerrificaie Cost 1891 Flrst Trairnlne for 6 PTFA membtss 12781 15121
Other resources expended Equiprnent etc. BlueVolunteerTokens." MeeDng snacks- wllecoon boxes 3 Sumup Card machine5 Cable matsllirst aid boxlhigh S for Fire1 nighi Thank you ÈiftsSd¥Jol Stall & 2 departing PTFA members 4 Gazebos 14281 11,4811 14Tr)1 Ipad for PTFA use 4 Outside 50cket5 11,2701 Reusable61asses 117251 138.3511 11.6591 152.2191 TOTAL RESOURCES EXPENDED NEf INCOMING I IOUTGOINGI RESOURCES 8EFORE TRANSFERS ioJos 19.1151
¥r MARTIN'S SCHOOLIEPSOMI PTFA Notes to the Accounts 31st Au8USt 1025 lil The main fundraising events for theyear are summarised as follows= YeaTTo Year To 3ts1 Augu 2025 31st August 2024 Descrlptlo In¢ome Expenses 2024125 Income Expenses 2023124 Chonoe 2024125 2023124 Profft1lLoj Fireworks NiÉht Christmas cards 11.794 14.7881 10,107 15,0701 5,037 1,969 J,098 Christmas Fair l Event SponsorEd Sports 1.669 17871 1.121 46 14991 622 2,327 67 14091 1.918 67 11,296) 121) 33 Easy Fundraisin Christma5 Hamper Amazon Smile 1.177 1,227 11661 1.061 Yr S & 6 Film Night Christmas DIsc05 Ilnfants rner8ed with 2,459 447 IY221 11561 1.737 291 1,966 Isoji 1.463 274 Yr 3 & 4 Film Night Mufti Days Quiz Night Sponsored Maths / Spell Summer Celebration 291 366 366 655 655 12891 384 2.055 11.3581 697 2.035 1.424 313 1,414 1,538 593 11,4241 3,405 15081 131 353 7.478 12.5351 14,8961 4,943 4,915 593 13,3771 Sponsored Hikes Unlform Sales 4.981 863 School Lo80 Umbrella Sales Yearbook (Yr 61 Y6 Leavers Partv Proceeds frorn IQO CLU8 142 14951 18441 12,7851 14451 12,4671 14451 4,119 979 18441 1,821 1.253 561 399 6,587 979 2,298 12741 12431 11591 ii,iooi 242 1,253 Cake Sales 406 318 Doughies Piiia Night Change in 100 Club Funds Sport5 Day cake & drinks sale Year Group Tea Towels Welcome Picnic 159 159 16781 372 16781 242 422 422 11311 29 19 4,026 463 13,5571 469 144Ql 972 3.3 12.3381 1.022 50 Legoland trckets sold at mark up Yr l & 2 Film Nisht 2.736 519 591 15911 1136) 6.115 539 (156) 121.4511 383 519 47,144 15,693 41,188 IZI.6081 19,580