Treasurer’s Annual Report ye 2022
We started the year with almost £26k in the bank. Events generated £22.5k and £30k was spent on equipment and activities for the school, resulting in a final loss of £7.5k and closing balance of £18k, in addition to £2k generated by the 100 club.
Income
Our big three events: Fireworks Night; Spring and Summer Fairs, raised £11.5k.
Other large earners were: the Year 6 Trailblazers Hike raising £3k (and £3k for another Charity); the Box Hill Sponsored Hike £1.5k; Film nights £1k; Christmas Hampers £900; Uniform sales £800; Dance Parties £700; Teacher Calendar Sales £700; Quiz Night £700; Christmas Cards £600; Mufti days £500.
Expenditure
£18k was spent on the outdoor shed area redevelopment; £3.5k for the artist JE Lockyer to design and print the diversity pictures for the Diversity Corridor in school; £2k for the school to buy outdoor games equipment; £2k on the purchase of Jubilee Commemorative Coins for the children; £1.5k was contributed to the Year 6 leavers activity day and disco; £1k on a Chromebook charging trolley as requested by a teacher; £600 was spent on the Chinese New Year assembly lion dance; and another £1k on fees, 2 card machines, Sports Day ice lollies, and junior playground signage.
The Christmas Fair had to be cancelled so no money was raised but some spent in the planning.
ST MARTIN'S SCHOOL (EPSOM) PTFA Accounts for the year ending
31st August 2022
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| ST MARTIN'S SCHOOL (EPSOM) PTFA |
||
|---|---|---|
| Statement of Assets and Liabilities |
||
| As at 31st August 2022 |
||
| At | At | |
| 31st August 2022 |
31st August 2021 |
|
| £ | £ | |
| Current Assets |
||
| Cash at bank acc 20279664 |
16,570 | 25,837 |
| Cash at bank acc 40307159 |
2,140 | 1,326 |
| Cash in hand | - | - |
| Net Current Assets | 18,710 | 27,163 |
| Accumulated Funds | ||
| Surplus / (Defcit) b/fwd |
27,163 | 31,375 |
| Net incoming / (outgoing) resources for period |
(8,454) | (4,211) |
| Surplus / (Defcit) carried forward |
18,710 | 27,163 |
| The Trustees have elected to prepare the accounts on a receipt and payments basis and to prepare a statement of assets and liabilities as allowed under section 133 of the Charities Act 2011. |
||
The accounts were approved by the Trustees and signed on their behalf by:
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Joanne Becken Treasurer
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| ST MARTIN'S SCHOOL (EPSOM) PTFA | ||
|---|---|---|
| Statement of Financial Activity |
||
| For the year ended 31st August 2022 |
||
| Year Ended | Year Ended | |
| Note | 31st August 2022 |
31st August 2021 |
| £ | £ | |
| INCOMING RESOURCES | ||
| Activities for generating funds |
||
| Fundraising Events & Commissions (i) |
34,187 | 12,053 |
| Donations to PTFA | 38 | 41 |
| TOTAL INCOMING RESOURCES |
34,225 | 12,094 |
| RESOURCES EXPENDED | ||
| Cost of Generating Funds | ||
| Fundraising Activities: Cost of Goods (i) |
(13,994) | (1,731) |
| Charitable Activities | ||
| Donatio ns |
||
| Outdoor area redevelopment | (17,722) | (10,000) |
| Purple Mash Subscription - Online learning |
- | (2,700) |
| Other activities | ||
| CNY Lion Dance Assembly |
(600) | - |
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| Y6 Activity Day |
(1,325) | - |
|---|---|---|
| Ice Lollies for Sports Day |
(314) | - |
| St Martin's School Scholastic Library Books |
- | (660) |
| St Martin's School library software |
- | (297) |
| Less VAT refund from prior year library software payment |
- | 59 |
| Elf Panto | - | (250) |
| (19,961) | (13,847) | |
| Governance Costs |
||
| Administration | ||
| NCPTA Fees | (128) | (123) |
| Other admin costs - gambling licence |
(20) | (20) |
| Annual MPLC Film Licence Certifcate Cost |
(74) | - |
| Purchase of 2 Card Machines for PTFA Events |
(160) | - |
| (382) | (143) | |
| Other resources expended | ||
| Equipment etc. | ||
| PPE recycling bin (2022 received VAT Refund on PY Purchase) |
11 | (64) |
| Storage Boxes for Sheds |
- | (115) |
| St Martin's School Netball Posts | - | (405) |
| Sports Equipment |
(2,273) | - |
| Diversity Corridor | (3,136) | - |
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| Pictures | ||
|---|---|---|
| Queen Elizabeth the 2nd 70th Jubilee Coins |
(1,894) | - |
| ChromeBook Charging Trolley | (941) | - |
| Signage Junior Playground |
(109) | - |
| (8,342) | (584) | |
| TOTAL RESOURCES EXPENDED |
(42,678) | (16,305) |
| NET INCOMING / (OUTGOING) RESOURCES BEFORE TRANSFERS |
(8,454) | (4,211) |
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Notes to the Accounts As at 31st August 2022
ST MARTIN'S SCHOOL (EPSOM) PTFA
(i) The main fundraising events for the year are summarised as follows:
----- Start of picture text -----
Year To Year To
31st 31st
Incom Expens August Incom Expens August Chan
Description e es 2022 e es 2021 ge
2021/2 2021/2 Profit/ 2020/ 2020/2 Profit/
2 2 (Loss) 21 1 (Loss)
£ £ £ £ £ £ £
- - -
Fireworks Night 11,838 (5,569) 6,269 6,269
Christmas cards 624 - 624 673 (13) 660 (36)
Christmas Fair - (140) (140) - - - (140)
(1,77
Sponsored Sports 248 - 248 2,025 - 2,025 7)
- - -
Spring Fair 3,581 (687) 2,894 2,894
Easy Fundraising 159 - 159 439 - 439 (281)
Christmas Hamper 943 (46) 897 1,654 (58) 1,595 (698)
Amazon Smile 5 - 5 - 5
Yr 5 & 6 Film Night 545 (68) 477 - - - 477
Infant Dance Party 738 (360) 378 - 378
Junior Dance party 604 (492) 112 - - - 112
Yr 3 & 4 Film Night 620 (23) 597 - - - 597
Mufti Days 474 - 474 360 - 360 114
- - - - - - -
Photo Portrait Day
Quiz Night 2,418 (1,687) 731 - - - 731
Sponsored (4,45
- - - -
Maths/Spell 4,456 4,456 6)
Summer
Celebration 7,110 (4,388) 2,723 - - - 2,723
Box Hill Sponsored
Hike 1,470 - 1,470 - 1,470
Uniform Sales 808 - 808 335 - 335 473
Ice Cream Sales (Yr
- - - - - - -
6)
Yearbook (Yr 6) - - - - (770) (770) 770
----- End of picture text -----
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----- Start of picture text -----
Y6 Leavers Party - (72) (72) 250 (811) (561) 489
Proceeds from 100
CLUB - - - 474 (78) 396 (396)
Xmas Trees sale - 60 60 (60)
Calendar Sales 1,189 (462) 727 727
100 Club Funds 814 814 1,326 1,326 (512)
(13,99 12,05
34,187 4) 20,193 3 (1,731) 10,322 9,871
----- End of picture text -----
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