THE GERRARDS CROSS CE SCHOOL PTA Registered Charity Number 293808 FINANCIAL STATEMENTS YEAR ENDING 31 AUGUST 2023
INDEX Page Trustees, Report Receipts and Payments Accounl Balance Sheet Analysis of Donations lo Ihe School Independenl Examiner's Report
The Gerrards Cross CE School PTA Report of Trustees Year Ended 31 August 2023 Report of Trustees The Irustees have the pleasure of presenting the annual report and financial statements olThe Gerrards Cross CE School PTA fcK the year ended 31 August 2023. Reference and Administrative Details The full name of the Charity is The Gerrards Cross CE School PTA, Charity Commission registration number 293808. The following persons served as Trust*s duriro the year ended 31 August 2023.. Claire Devonald {Chair} Clare Fundell (Vice Chair) Kale Arnold (Secretary) Alhena Couvaras (Tfeasurer) The members of the events Committ during the year were.. Nicola Flower - Head Teacher Belhany Oxley Nisha Kudhail Katherine Nisbet The Principal office for Ihe Charity is= The Gerr8rds Cross CE School Moreland Drive Gerrards Cross Bucks. SL9 8BD Bankers.. Lloyds Bank Independent Examiner.. Louise Hallsworth Baxter and Co. Chartered Certified Accountants Lynwood House Crofton Road Orpington Kent BR6 8QE Stnjcture. Governance and Management The Charity is governed by its constitulion d8led February 2015. Truslees meet regularly to discuss. plan and monilor the activilies ol Ihe Charity. The Charily has no employees. All events are organised by volunteers. New Trustees are appointed from the parents of Ihe Gerrards Cross CE School. Page I
The Gerrards Cross CE School PTA Report of Trustees Year Ended 31 August 2023 Objective, Principal Activlty and PublSc Benefit Statement The principal objective and activity of the Charily in Ihe year under review was to continue to raise money for the Gerrards Cross CE School. lo enable it to continue to advance the education of all the pupils attending. The TrUstS confirm that they have complied wilh their dutyto have due regard lo the guidance on public benefit published by the Charity Commission, in exercising their powers and duties. Investment Powers and Policles The Charity will seek to maximise the retum on cash balances by utilising higher interest bank accounts, where appropriate. The Charity will nol make any other form of investment. Reserves Policy The Trusiees considerlhat 8 reserve in the region of £2,IJX), but not more than £8.000. is necessary to ensure sufficient funds are available to secure bookings or make payments in advance of events. In addilion. the Trustees consider Ihal the Charily should hold sufficient funds to meet any needs of Ihe school, which can, at Ihe discretion of Ihe Trustees be used lo fund expenditure by Ihe school of up to £40.IX)O. The level of reserves is considered by Trustees al their quarterly meetings. Analysls of Income Generated Most of the income generated came from events held in the year. as well as £1.CXJO from The Boulell Bequest towards a new all-wealher running track for the school and £450 from miscellaneous ilems. All evenls were well supported by members of the school community. The remainder of the Trustees. Re[ provides a brief financial overview of all activity organised this year. Page 2
The Gerrards Cross CE School PTA Report of Trustees Year Ended 31 August 2023 The following events were run in the year.. Quiz & Curry night Christmas wreath making workshop Christmas Fair Christmas cards Lent Fair Big Night Out Easter Egg Hunt Party in the Playgrou Quiz & Curry Night This event raised a great profit of £3.567 (YE 2022.. £2.566). The event was held in the Gerrards Cross CE School hall and Mr Arnold, a teacher from the school. was Ihe quiz master and kept Ihe parents entertained. The PTA hereby records its thanks to Mr Arnold and all those who helped make the event 8 huge success. Chrlstmas wreath making workshop A Christmas wreath making workshop was inlroduced Ihis year. The event was held in the Gerrards Cross CE School hall and was led by a local florist, Holly and Ivy Flowers. The event raised £226 and was a wonderful leslive evening that was enjoyed by all who altended. Christmas Fair The Christmas Fair raised £5.293 {YE 2022.. £7.5851. Whilst Ihe PTA continued with the usual activities. we also conlinued the concept of a Christmas village that was introduced in the prior year. The Christmas village involved local small suppliers setting up stands and selling Iheir items (such as jewellery. gift hampers and homemade ilemsl in exchange for a monelary donation lo the PTA. This was a well- attended event and overall. there was a greal festive spirit. Christmas Cards Christmas cards raised £701 (YE 2022: £995). The online sale of Christtnas cards continues to be very well received. Lent Fair The profil this year was £1,336 (YE 2022.. £2.175) The PTA produced beautiful Easter Hampers to be raffled off for the evenl. which was made possible because of the generous hamper donations from parenls. Page 3
The Gerrards Cross CE School PTA Report of Trustees Year Ended 31 August 2023 Easter Egg Hunt Given the success of the Easter Egg Hunl in prior years, Ihe evenl was put on again over Iwo days. Families purchased tickels and were given a map and clues lo lead them to lelters, put up around the local area, and idenlify an easier Ihemed word. The egg hunt ended with each child receiving an easter egg from Koa Tails Dog Grooming & Boulique {'Koa Tails"). a local business. The PTA would like to record its sincere thanks to the owners of Koa Tails for their support with this event and their help with making it such a great success. This event raised £645 {YE 2022.. £300). Big Night Oui Following the prior yearfs SuCS. The Big Nighl Out was again held at Ihe Sl James Church cenlre. The TrUStS would like to record Iheir thanks lo the St James Church for the use of their facilities. The event was an inlormal night out including DJ. entertainer. food. drinks and an auction. 11 was a successful event and raised a profit of £4.620 (YE 2022.. £9.219). Party In Playground Party in Playground raised a healthy profit of £2.504 {YE 2022.. £3.6641. This event was the same format as previous years. with slighl changes to the layout and some additions such as a Micro Pigs pelting area and a balloon m(xJeller. The PTA conlinued lo adopt a more environmentally friendly approach. as was initiated in the prior year with prizes being given on Ihe slamps point basis, and purchased reusable plastic cups lo be used at the event. Customers who purchased drinks paid a detK)Sit for each cup. which was then refunded to them upon returning Ihe cup. This was a small investment made by the PTA and Ihe cups will be used at future events. Second Hand Unifomi Sales Two second hand uniform sale events were held al school (se 22 and March 23) and another was held in June 23, for new parentsjoining in Sep 23. As with prioryears. the sales proved to be very popular with parents and raised a considerable amounl of funds £684 {YE 2022: £6951 for the PTA. Page 4
The Gerrards Cross CE School Report of Trustees Year Ended 31 August 2023 Donations This year the PTA received donations or sponsorship for specific events, such as Christmas fair. The Trustees would like io t8ke this opportunity lo thank all those individuals and businesses who, through Iheirdedication and hard w(Yk. have assisted with making all Ihese evenls memorable and successful. Future events The PTA introduced a Circus to the event calendar for the following year. As the evenl is being held early in the school year (Ocloberl. tickets sales went live in July 2023. As a result, the funds raised in the current year include £2,326 generated from the tickets sales for this evenl. Analysis of Donations Our events raised £21.842 of which a total of £3.479 was donated back to the school. which paid for Items set out on page 3 of the financial statements. Financial Summary The PTA has ended the year with a cash balance of £59.715. Signed on behalf of the Trustees on ...Ut..... Claire Devonald Athena Couvaras PTA Chair (Appoinled 17110122) PTA Treasurer (Appointed 151111221 Page S
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THE GERRARDS CROSS CE SCHfA PTA BA)ICE s£T 8 AT 31 PIIGIM CURRENT ISSETS.. Bank . Currenl 59.715.15 44.Z32.11 27.261.04 . Cwl AccoJ 11.617.23 59.715.15 44.fJ2.11 38,878.27 REPRESElffED BY.. Accurnuki&J FU Ba¥e al Yr 44.232.11 38.878.27 ).&32.71 Excéss Receyls ow PaDlS 15.4&3.04 5.353.84 8.345.56 AccumuL91a1 FUN1 Bae al Ye 59.715.15 44.¥J2.11 38.878.27 AkvrLwJ on bthall ol Trusiee5". Claxe tk¥rnaJ PTA Cha
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INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF THE GERRARDS CROSS CE COMBINED SCHOOL PARENTTEACHER ASSOCIATION ("PTA") I report to the irusiees on my examination of the accounts of the Charity (he Trusy) for the year ended 31 August 2023. Responsibilities and basis of report As Ihe Charity's Irustees you are responsible for the preparalion of the accounts in accordance with the requirerrents of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trusys accounts carried out under section 145 of the Act and in carrying out my examination I have followed all Ihe applicable Directions given by the Charity Commission under section 145{5) Ib) of the Acl. Independent examinerfs statement I have completed my examinalion. I confirm that no material malters have come to my altention in connection wth Ihe examination giving me cause to believe that in any material respect.. accounting records were not kept in respect ol Lhe Charity as required by section 130 of the Acl.. or the accounls do not accord with those records. I have no concerns and have come across no oiher matters in conneclion with Ihe examination lo which attenlion should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Louise Hallsworth FCA For and on behalf of Baxter & Co Chartered Certified Accountants Lynwood House Crofton Road Orpington Kent BR6 8QE Daled.. 26 June 2024 Page 9