Registered number 01950221 Charity Number 292807 Buckingham Old Gaol Trust Report and Accounts 31 March 2021
Buckingham Old Gaol Trnst Legal and Administrative Information Trustees Mr Stephen Barker Mr David Bethell Mr Terence Bloomfield Mr David Fell Mrs Helene Hill Miss Kay Meadows Mr Mlchael Smith Ms Kim Whitbread Mr Warren Whyte Mr Michael Wisbath Chalrnian Mrs Helene Hlll Secrètary Mr Mithael Smith Treasurer Mr Terence Bloomfield Independènt Examlner Birchcooper Accounting Services Ltd Midsummer Court 314 Midsummer Boulevard Milton Keynes MK9 2UB Ifomier address - Suite 6b. Newman House 4 Hsgh Street Buckingham MK18 1NP) Registered OIfiG• The Old Gaol Market Hill Buckingham MK19 1JX Company Number 1950221 Charity Number 292907
Buckingham Old Gaol Trust Company Number- 01950221 Charity Number. 292807 Trustees, Report The Tnjstees prèsent their Annual Report along Trmth Finanoal Statements for the year ended 31 March 2021. Structure. Governan and Managemont The organisalion is a tharitable company limited by guarantee. incorporated on 25 September 1985 and regislered as a charity on 25 October 1985. The charity Changed tts name from Buckin9ham Heritage Tnjst lo 8u¢kingham Old Gaol Trusl on 29 February 2012. The Charity was created wlh a Memotandum of Assoriation est8blbhe5 the objects and powers of the company. 11 1$ govemed by its Artide$ of Association. Under these Artides. one-third of Trustees shall retire by rolation at each Annual General MeetirKJ Ixrt shall be eliglble for re- election. All Trustees are members ol the Trust Board. Last year saw Mlchael Smith. Natasha Thiebaut and Mthael Wisbach standing down, with Michael Smilh agreeing lo remain in post for a furthèr year during the pandemic, and Michael Wisbach seekiThJ rtrdectlon. In addition, Mr Dawd Belhelt and Ms Kim Whitbread were also appointed as Trustees. Mithael Smith will reslgn as Trustse and Company Secretary. thereby at last fulfilling an Intention first voiced four years ago bLrt deferred again last year for the reason given above. Other Trusteés standing down are Davtd Belhell. vkno is not seeknng r&*lection as he is planning extensive UK and Europe touring), Helene Hill and Kay Meadows leach having completed thirty years of service to the Trust). The Trust ts fortunatè, however, to have a number of Trustees in vrniting", some of who have already contributed to the Trusys work for muth 2020121. and who will be seeking election as full Trustees at the 2021 Annual General Meeting. The Trustees meet regularly (via Zoom during the pandemi¢ restrictvjns) to progffjss the fomwl business of the charity. The additKJnal planned -strategy days- and sooal media workshop did not take place du6 to the pandemic, but the Tnjsl's Honorary Historian Mr Ed Grimsdale kindly agreed to undertake management of the website. Day to day management of the charfty and ts assets between Trust Board meetings is undertaken by the Chairman. Se(xetary and Treasurer, who consult with fellow Trustees as approWle. Related parties There are no late£l parties. Risk Management The Truslees examine the risks facing Ihe charity every year as part of an overall review of thelr policies and strategic planning. The Trust Board has devew systems to monitor and control potential rlsks in order to mitigate any impact they may have on the charity. and additional risk assessments to cater for Covid safeguards were undertaken prior to the first easing of -ckdOWn- and reviewed subsequenty.
Objectives and AGtivities The objectives of the tharity, as set out in the Memorandum of Associakn. are to restore and maintsin the building knovffl as Buth"ngham Old Gaol as a Grade 2" listed buikling of historiol interest", and to develop the same as a heritage museum and gallery for the benefit ol Ihe people of Buckingham and Buckinghamshire. Achlevements and Perfomiance This year has been severdy impacted by the Covid-19 pandemic. with the buildir¥J having to remain closed for all but a few days in March, October and December. When compare(I 10 2019 (the last full year of operation), Ihese doSU$ amt)unled to a loss of around 4.250 visitors and income amounting to mcrfe than £15,000. This amount exdudes hire l)wkings which might also have been anticipated, and income generated by guest speaker appearances or activities provided by The Friends of Buckingham Old Gaol (the Friends). We were fortunate. however, in Sering "covid grants" from Buckinghamshire Coun(al and the Clare Foundation totalling £17.043 for which the Trust Board is most grateful. While Ihe Museum (and thereffft the museum sh¢)pl was dosed, Trusiee Warren Whwe ran a irtual shop" on-line, which al generated much-needed funds. Buckingham Town Council's Tourist InformatK)n Centre ITICI continued to provide the Trust vAth valuable adrninistrative supwt, and has now taken overall responsibility for maintaining the building fire precautions follown9 minor amondment to its Memorandum of Agr8em8nt occupancy terms. The excellent relationship with Gillswan (Mr Russell Cross). who o(xupies the rear shop. ojnlnued and the Trust Board vms pleased to offer a "rent holidaf during the enforced dosures. Trustees main immensely frustrated that the ¢(wrt case in wpect of the July 2017 misappropriation of artefa¢ts ha$ boon d6ferr&J for th6 fourth tim6. until July 2021. Trust membership remains disappointingly low. Ixrt there has been little opportunity to address this In 2020-21 due to the pandemlc. Wrth tho building being dosgd for muth of the year. the opportunty was taken to redecordte the toilets, th8 mezzanine kntthen area, some of the pain1Mrk and wtndow frames in Ihe Exercise Yard and the entrdnce hall. The entrance hall floor Nyas also sanded and vafflished. In addition. the periodic fixed elethcal test revealed need for iderable Trmedial Drk. which was also completed. The metal shield on the southast comer of the building. whith had been damaged by vehides over the years, was hit again and virtually destroyed just before Christmas. This latest Collision was witnessed and photjraphed, so we have entered an insu[ar daim for its replacement. This h85 involv8d the local highways auth(ty, th are exptorirg attemats've approaches to the protective shleld. To support our Insuran daim, we commissicw*d a rei>)rt on the whole fabric of the buildiry from our listed building surveyor. as there were some fears that various intemal ¢ra¢ks may be attributable to vehide impacL This also hKJhlighted a few minor issues on the f(y)f and gullies which will require remedial action.
Museum Report As indicated a)Ve. extensive dosure means that there is little museum acbw to reporL The routine behind-the-scertres work came to an abrupt halt wtth the first "kdOwn-. While the museum is closed. it was 'put to bed- by remowng some objects from display to "resr them and IverIng up other items and (ases to protect them from dust and sunlight. The Trust Boar(l are gralefvl to Trustee Kay Meadows for this care and attention to wr exhilyts. Audittng arKI rerding of al museum artelacts and obieds o)ntrnue. albeit at a muth stower pace. This now neaT5 completion, although there is still considerable (XOSS-ched(ing. fdlowed by enty onto the Modes datsbase. th requires attenTr. A lot of thought has gC into plans for the appropFiate display of the RFthar(I 111 Haff Angel ¢oin. Trustee Mike Wisbach submitted a successfijl grant to the Rothschild Foundation for a major (albeit It temporary. for six months) tespoke display in the Exercise Yard which could then be transferred to a permanent Ition in the museum's chronology of disF4ays. With the help of fellow Trustee Stephen Barker, an advertisement for a woiect designer has recenty been placed. Many of the Friends, volunteers accepted Ihe challeng8 of resumlng thelr museum shop dutles under the constraints of Covid-19 regulations when we re-opened in October. Initially assisted by Trustees, they soon found that Ihe limttation on Museum entry numbers, inststence of visitors wearing m8sk5 and abiding by the usual hand-sanitising reqUirnents was easy to control arffl readily accepted by VFSTrtors. Oltw volunteer5 have indrcat&J that thoy would retum once va¢¢inated. It was, of course, not possible for the Friends to provide the usual children's activities or to entertain Father Christmas, but they look forKwdrd to these resuming. Similarly, it was not possible to participate in our usual free enty during Heritage open Days. Stsfflng The building. museum and museum sPM)p o)ntinue to be managed and staffed on a wholly voluntary basls by the Trustees and Friends, although valuable day-t(kday a5SiStanc8 is providgd by TIC staff. Although more help Vuld always be welcomed, the Tnjstees are pleased to report that this arrangement continues to work well, although its limilatK)ns do prevent the speed of progress In certain areas that we vnuld like to see. Flnanclal Revlew The net (outgoing) reWur$ for the year amount to £6044 after deprecialion. The balance of unrestricted funds (lhose monies which were rM)t for a Spe purEe) at 31 March 2021 stood at £72517. Trustees. Responsibilltles In Relalion to Financial Statements The Trustees Main $Ofved to.. Continue to maintain and Pfeserve Ihe Grade 2" lisied Old Gaol as a building of historical interest Maintain Ihe museum's a(uedttalion stalus. induding fulfilling any outstanding ttems identified by the accreditation body Continue to make improvements to the museum. including extending or improving displays a$ time and resources allow. such improvements to indude replacing display cases to betler protect and pr9serye existing artefacts and objects and to allow more to be added
Continue careful management of the museum shop stocx to l)oth refiect the historic building and the museum content. and to maximise income Encourage more effe¢live deployynent of volunteers Grow the Buckingham Old Gaol Trust membership Work to fill Trustee vacancies The Trustees are responsible for maintaining proper accounting records which disctose wrlh reasonable ac¢)Jracy at any time the finanual pN)srtiim of the tharity arKI enable them to ensure that the financial statements ComFY with the Companies A¢t 21))6. The Trustees are aEso responsible for safeguarding the assets of the charity aThJ hence for taking reasonable steps for th8 prevention and detection of fraud and other irregUlare$. Accounts A resolution proposing the rpinment of Birchccoper A¢wJnting Services Ltd as Buckingham Old Gaol Tfust's Independent Examiner will be tsbled at Annual General Meoting. Th1$ rep)rt was presented to th8 Trustees at its Tnt Board meeting on 7 Sepiembor 2021 in draft fom7, and fomially approved by them on that date. {Signedl Mrs Helene )1 sl, Jio N Hill (Chairman)
Bucklngham Old Gaol Tw5t Accountants. Report Accountsnts. report lo th• dirnctors of Buckingham Okl Gaol Trust You crx)$4der that the crJnp8ny is exp( from an wdil for the wKlgJ 31 March 2021. You have aCknOe9ed. on the balae shee( sour responsibllllies for comthng wlth the requirements of the Companies Act 2006 wllh resFttt to accounliwJ fecords and the preparnthjn of accounts. These responslbllitles Include preparing accounts that grve a true and fair wew of the state of affalrs ofthe company at the end ofthe financid JEar and of Is profft u bjss for the finarKial year. Loss Account. the Balan Sheet arKI the relaied notes frcrfn the accounting records of the company and on the basis of InfoTmatknn and etynalions have gNen to U5. Opinic on th8se acxcyJnts. Accountsnts Suite 6b. Newman House 4 High Street Bucklngham MK18 tNT 23 September 2021
8uckingham Old Gaol Trust Statement of Financial Activities for the year ended 31 Pljarch 2021 2021 Total 2020 Incomln9 r•8wYce• IncomiryJ resour from genernted ndS Voluntary income Actiwties for generaOng funds Investm6nt income In<xJmirwJ resources from charitable activities Other incoming resowce3 4.653 2.745 4.653 2.745 239 20.245 7,2SO 34.046 17.212 17.212 Total Ineomlrtg rèsotsre•• 31,294 67,885 ROsour oxpondgd Costs ol geurvj fundy Costs of generating volyntary in¢orn¢ Fundrydlslng tradlng: Cost ol gocls sdd and oth8r c¥Jsts 67 363 1115) 11151 1,289 charItab 8ctivNles 10 1.457 6.183 36.640 74.308 GovemarKe crAts 1.746 31.155 8,1&3 37.338 77,7ts1 Net In¢omlnq (outgoing) r••ow¢M b•lor• tr•MI• (6.183) (6.0441 19,819) Gros¥ transf•rs 18 N•t incoming (outgoOng} I•1¢r¢• {8,1&3} 16,0441 {9.8191 Fund balaneoa brwht ftKward 72.378 205,491 277.869 287.688 Fund balancM ¢arrled IvrvArd 72.517 1.308 27182S 277,869
Buckingham Old Gaol Trust Registered number. Balance Sheet a$ at 31 Marth 2021 01950221 2021 2020 Tangible assets 13 185.784 193.072 Current assots Stocks Cash at b8nk and in hand 5.223 81.514 86.737 4.800 80,693 85.493 Cr•dltors". amounts falllng duo wlthln ¢Jne ye 17 {696) (6961 Net ¢UTfont amets 86.041 84,797 N•t as¥ots 277.889 Restrtcted funds Contingency and repair 18 199.308 205.491 Unrn$trldod funds General fvnd 18 72.517 72.378 SharelK¥ldern' fun 271.825 277,869 The dirnctors are satisfied that the company is entiti8d to gxemFlbn the rtyUTrrt to obtain an auijrt under sectKJn 477 the Comp8nies Act 2. The members have not requlre(l the (xynpany to c4)tain an alIt In 8cuXdgn wlth sedlon 476 01 the ACL Thè director5 acknowledge their rest*)nsibdibes for comply¢ng with tho requirements of the Companies Act 2006 with respect to acccyJntin9 réojrds arml the preparalion of aouftts. The accourts have been propargd and d8ltv•rnd in a(LKvdance with Ihe special provisi$ applicable lo uxnpanies suty'ect to th8 small companias wim8. The kvvfit arKI bJss account has not been delivera(I to tho Regkstrar of Companie5. Mrs Helene M N Hlll (Chalrmanl Director Approved by the board on 23 September 2021
Buckingham Old Gaol Trust Notes to the Accounts for the year ended 31 March 2021 1 Acc¢)unt5ng policies The finarrial statements havo been prepared under the histori1 o)5t o)nvenlion and accordance with the Slatement of Recommended Prdcb¢e. Ao)JJnting 8n(J Rep)rling by Charities SORP IFRS 102) 2019. applicable attjjunling andants 8nd the Comp8nias Act 2(M)6.In common with many other bJsinesses of our $tze aThJ nalure we Ltse our antants to assist us with weparalion of the fUr1a[ statement& Cashllow Thè finarri slaiemènts do not indudè a lThyAf statement berausè th8 charity. as a small roporting entity. is exempt from the r8quirem8nl to pr8p8m suth 8 statèmènt under the Finan(x Reporting Stsn¢Jard for Smalbr Entrlio$1gffectivg Awl 2CQ81. In¢omlng r•sourns Chaiitable Tradin Actiwties Income from mLtseum admwkns. lotllngs and rgnts Is IndLthO In Ino)ming resou85 in the period lo whith it relates. Commerda Incomè from comm8rcial actNiti8s {museum shop artty toutst Infonyth centrel is Induded In t nod in vthich the group is enttlled trj recalpL Donations and Grarrts In¢oma from donati)3 and grants, In¢l)ir grts, 15 WK4wJed in incoming r8scHJrc88 wh8n th8 aT• receivab, èxc as follows:. . When donors specify that ¢Jnations and grants to Ihe charity must b• u88d in futUTe aLntIng penods. . When ¢jon$ impose c0$ whK have to be fuffilled beftxp the ctharity becomos entiU8d to use such incomo, the Income Is dthrr•d until thè prtr¢ondon$ are meL - When donors spedfy Ihat donati($ and grants, indudiry (apital grdnts, are particyjlar reslri¢ted purpc$. thi8 YK4)me is inctwled in resJrceS of reslrthd funds whan receivabk. Interest Receivable Into$1 is induded Vtwi receivable by ts charity. ReSoUS oxpend8d Rosour¢gs oynd8d ar¢ irKILKlod in th¥ Slalement of Acbvities on an accnjals basis. Taft91b fix•d assets Tangibio Fixa(l Assets depffj(38ted on a Strai41ne bS over their eslimated us8fv1 lives as follows: Freehdd BuitdiThJs RestOral)n arKI RefrJbistiment i Fixtures and Fititn Fumitijrg and Equlpnnt
Stock is valued al the lower of (xjst ar net realis8N8 v*u8. Fund accountlng FurKls held by the chanty are either. fund the truslees. naleil Funds These 8re funds set agdg ty th8 trust8gS Out of Unrestri garal funds for speafic future projects. Restricted Fun(Ls These aR funds th81 onty bo us¢d for partwJAar reStr1d wrposes willNn the ects of Ih charity. RestriGUons 8rls¢ when spgdw by th8 dorvx or when funds are raised for p8rticJJlar tricled purposes. 2 Ltyal status ot tho ch•TIty The tharity Is a company IlrrNted by guarant•8 and has no shar• capla. Tha Itablty of aach memhr In th• •v•nt of wh)dinyip Is1kn118d to £1. 3 Voluntarylncom• 2021 Tolal 2020 Donations & gifts- Friends Donations & gifts- Other Member8hip sub"P.0n 4.230 423 423 4,653 641 5,546 2021 Total 2020 funds funds Collocllon & Entry Fees Events Cell income rent Shop income Muswm Shop & TIC sales 5T1 (731 1.750 571 173) 1.750 497 11,729 1.916 2,778 822 20.245 2.745 2.745 S Inv•stmnt Income 2021 Total 2020 funds funds Interest DNtdend 798 239 10 239 798
2021 Total 2020 Renl rtto8b1O 6.445 7250 7,250 2021 Total 2020 lunds Clar• Foundation Covid-19 grant Bucks lottery Millon Keynes Herite Assoc. Ri¢h8rd 111 gc4d o)in 16,643 169 16.643 147 33.899 17.212 17.212 8 Costs of g•n•r•dng voluntsry lft¢om• 2021 Total 2020 funds Advertising end Prcrfnotion Event and Volunteer Expens Sundrias 67 363 67 67 363 9 Fundtatslng tr•dlng.' Cost of goods sokl ond othwcosts 2021 Tolal 2020 funds Museum shop & TIC Cost of88 Museum Shop & TIC rrthn costs (1151 1115) 1289 115 10 Charftable acuvllles 2021 Total 2020 fvnd5 Bank Charges Cleaning ConsuMaeS 171 1.671 431 431 Depreclation '. Fixiures & Fittrngs
Equipmènt Depreoatron '. R8Stcff*ion Exhibit facilitses Modes input New facility Insurance PrintiNJ, Postage & Slabonary Rates and utilities Repairs Ilnduding (x)nSerVat) Richard111 gold Cobn Sanalising 1.105 224 87 10.089 5.272 6.183 7288 224 87 10.089 5.272 336 2253 9.172 7.288 301 8.170 1.420 4,702 3.939 40,100 9.172 427 427 Staff training & weltara Subscriptions T0phOne 138 1,332 74,306 $29 30.457 11 Governanc• costs Unyv4trkt Rostrieted funds 2021 Total 2020 Acc¥)unt8nCy Consultsncy Strategy day 1.000 1.746 T46 746 12 IAov¢m•nt In total funds forth• 2021 2020 Thls is stated after tharying: 7.288 Dapr8cialion.' Fumilurg & 8WiFThnt Durin9 year no tNstee recewed any reThMmwakn12020 .. £NlI ) 13 Tanglblfr fixed ass•ts Fumitur• & •quip Total & rofurb & fittlngs Cost At l Aprll 2020 AdditNJns 193.804 589,050 sUlUs on revaluakn Disposals Al 31 Marth 2021 193.804 12
Deprecration At 1 April 2020 Charge for the year Surplus on rev4uaUon On disposals At 31 March 2021 171.330 7288 193.804 30.844 395.978 7.288 178.618 193.804 403.266 Net book valuo At 31 Mar¢h 2021 Al 31 March 2020 185.784 193.072 185,784 193.072 15 Inveslmants 2021 In$)¢1 in 8ubskliary undortaklr 16 Debtors 2021 2020 Amounts due from BnghaM Hethage Trust {Enterprisesl Ltd. Oth8r d8btors 2021 2020 Amounts falling due within one year Trade (xeditors Other creditors Other taxes and soclal serJJrlty 18 Fum1$ Balanc• at 31.Q321 at 31.0320 Re5tr1cted fvn(ts Fixed assets Restoration & repairs contingency & building repair 205.491 {6.183) 199.308 205.491 6.183 Unr•stricted fvnds Designated fvnds- fixed assets General furKI 72,378 72.378 139 139 72.517 72.517 13
There were no related party transac11L during the year 20 Employees 2021 2020 NuTnber Number Average nurnber of pgrson¥ •mpWd by th& ccrfnpany 14
Buckingham Old Gaol Trust Detailed profft and loss account for the yoar ended 31 March 2021 20 Bucks Lottery Cell income rent Clare Foundation COG Grdnt Cotlections and entry fees CovKI-19 grant Donatims & gifts Grants Interest receivable MKHA takings Rent receNed RIGhard 111 gdd coln Subscrlptions Shop Irhcome Talks Events TIC Venue hire 169 1.750 571 16.643 1.230 3.000 239 11.729 525 147 7.250 33.899 641 2,778 6,445 423 497 822 1.821 67.885 (731 31,294 Audit & ¥ccountsnoy Bank charges Cleaning Co$1 of sal85 Event & volunteer oxFweS ExhlbSt facilrtSey Insurance Mod8$ inpLrt New facility Printing, postag8 & stationary Ratès Richord 111 grAd coin Repairs & renewals Sanatising Stsff training & weffare Stratègy day Subscriptions Softw8r8 T¢lephono Ulilities 746 171 1.677 1.289 363 431 {115) 67 224 5.272 87 10.089 336 4.868 301 8,170 391 40.100 3.939 9.172 427 138 200 1.332 4.311 2,253 12.5311 D8prneiatitin Rostoration 7,288 7,288 7.288 (Deft¢l¢ySurnlus 9.819 15