Registered number 01950221 Charity Number 292807 Buckingham Old Gaol Trust Report and Accounts 31 March 2021 Buckingham Old Gaol Trnst Legal and Administrative Information Trustees Mr Stephen Barker Mr David Bethell Mr Terence Bloomfield Mr David Fell Mrs Helene Hill Miss Kay Meadows Mr Mlchael Smith Ms Kim Whitbread Mr Warren Whyte Mr Michael Wisbath Chalrnian Mrs Helene Hlll Secrètary Mr Mithael Smith Treasurer Mr Terence Bloomfield Independènt Examlner Birchcooper Accounting Services Ltd Midsummer Court 314 Midsummer Boulevard Milton Keynes MK9 2UB Ifomier address - Suite 6b. Newman House 4 Hsgh Street Buckingham MK18 1NP) Registered OIfiG• The Old Gaol Market Hill Buckingham MK19 1JX Company Number 1950221 Charity Number 292907 Buckingham Old Gaol Trust Company Number- 01950221 Charity Number. 292807 Trustees, Report The Tnjstees prèsent their Annual Report along Trmth Finanoal Statements for the year ended 31 March 2021. Structure. Governan￿ and Managemont The organisalion is a tharitable company limited by guarantee. incorporated on 25 September 1985 and regislered as a charity on 25 October 1985. The charity Changed tts name from Buckin9ham Heritage Tnjst lo 8u¢kingham Old Gaol Trusl on 29 February 2012. The Charity was created wlh a Memotandum of Assoriation est8blbhe5 the objects and powers of the company. 11 1$ govemed by its Artide$ of Association. Under these Artides. one-third of Trustees shall retire by rolation at each Annual General MeetirKJ Ixrt shall be eliglble for re- election. All Trustees are members ol the Trust Board. Last year saw Mlchael Smith. Natasha Thiebaut and Mthael Wisbach standing down, with Michael Smilh agreeing lo remain in post for a furthèr year during the pandemic, and Michael Wisbach seekiThJ rtrdectlon. In addition, Mr Dawd Belhelt and Ms Kim Whitbread were also appointed as Trustees. Mithael Smith will reslgn as Trustse and Company Secretary. thereby at last fulfilling an Intention first voiced four years ago bLrt deferred again last year for the reason given above. Other Trusteés standing down are Davtd Belhell. vkno is not seeknng r&*lection as he is planning extensive UK and Europe touring), Helene Hill and Kay Meadows leach having completed thirty years of service to the Trust). The Trust ts fortunatè, however, to have a number of Trustees in vrniting", some of who have already contributed to the Trusys work for muth 2020121. and who will be seeking election as full Trustees at the 2021 Annual General Meeting. The Trustees meet regularly (via Zoom during the pandemi¢ restrictvjns) to progffjss the fomwl business of the charity. The additKJnal planned -strategy days- and sooal media workshop did not take place du6 to the pandemic, but the Tnjsl's Honorary Historian Mr Ed Grimsdale kindly agreed to undertake management of the website. Day to day management of the charfty and ts assets between Trust Board meetings is undertaken by the Chairman. Se(xetary and Treasurer, who consult with fellow Trustees as approW￿le. Related parties There are no ￿late£l parties. Risk Management The Truslees examine the risks facing Ihe charity every year as part of an overall review of thelr policies and strategic planning. The Trust Board has devew systems to monitor and control potential rlsks in order to mitigate any impact they may have on the charity. and additional risk assessments to cater for Covid safeguards were undertaken prior to the first easing of -￿ckdOWn- and reviewed subsequenty. Objectives and AGtivities The objectives of the tharity, as set out in the Memorandum of Associakn. are to restore and maintsin the building knovffl as Buth"ngham Old Gaol as a Grade 2" listed buikling of historiol interest", and to develop the same as a heritage museum and gallery for the benefit ol Ihe people of Buckingham and Buckinghamshire. Achlevements and Perfomiance This year has been severdy impacted by the Covid-19 pandemic. with the buildir¥J having to remain closed for all but a few days in March, October and December. When compare(I 10 2019 (the last full year of operation), Ihese doSU￿$ amt)unled to a loss of around 4.250 visitors and income amounting to mcrfe than £15,000. This amount exdudes hire l)wkings which might also have been anticipated, and income generated by guest speaker appearances or activities provided by The Friends of Buckingham Old Gaol (the Friends). We were fortunate. however, in Se￿ring "covid grants" from Buckinghamshire Coun(al and the Clare Foundation totalling £17.043 for which the Trust Board is most grateful. While Ihe Museum (and thereffft the museum sh¢)pl was dosed, Trusiee Warren Whwe ran a irtual shop" on-line, which al￿ generated much-needed funds. Buckingham Town Council's Tourist InformatK)n Centre ITICI continued to provide the Trust vAth valuable adrninistrative supwt, and has now taken overall responsibility for maintaining the building fire precautions follow￿n9 minor amondment to its Memorandum of Agr8em8nt occupancy terms. The excellent relationship with Gillswan (Mr Russell Cross). who o(xupies the rear shop. ojnlnued and the Trust Board vms pleased to offer a "rent holidaf during the enforced dosures. Trustees ￿main immensely frustrated that the ¢(wrt case in wpect of the July 2017 misappropriation of artefa¢ts ha$ boon d6ferr&J for th6 fourth tim6. until July 2021. Trust membership remains disappointingly low. Ixrt there has been little opportunity to address this In 2020-21 due to the pandemlc. Wrth tho building being dosgd for muth of the year. the opportunty was taken to redecordte the toilets, th8 mezzanine kntthen area, some of the pain1M￿rk and wtndow frames in Ihe Exercise Yard and the entrdnce hall. The entrance hall floor Nyas also sanded and vafflished. In addition. the periodic fixed elethcal test revealed need for ￿￿iderable Trmedial *Drk. which was also completed. The metal shield on the south*ast comer of the building. whith had been damaged by vehides over the years, was hit again and virtually destroyed just before Christmas. This latest Collision was witnessed and phot￿jraphed, so we have entered an insu[ar￿ daim for its replacement. This h85 involv8d the local highways auth(ty, th are exptorirg attemats've approaches to the protective shleld. To support our Insuran￿ daim, we commissicw*d a rei>)rt on the whole fabric of the buildiry from our listed building surveyor. as there were some fears that various intemal ¢ra¢ks may be attributable to vehide impacL This also hKJhlighted a few minor issues on the f(y)f and gullies which will require remedial action. Museum Report As indicated a￿)Ve. extensive dosure means that there is little museum acbw to reporL The routine behind-the-scertres work came to an abrupt halt wtth the first "￿￿kdOwn-. While the museum is closed. it was 'put to bed- by remowng some objects from display to "resr them and I￿verIng up other items and (ases to protect them from dust and sunlight. The Trust Boar(l are gralefvl to Trustee Kay Meadows for this care and attention to wr exhilyts. Audittng arKI re￿rding of al museum artelacts and obieds o)ntrnue. albeit at a muth stower pace. This now neaT5 completion, although there is still considerable (XOSS-ched(ing. fdlowed by enty onto the Modes datsbase. th* requires atten￿Tr. A lot of thought has gC￿￿ into plans for the appropFiate display of the RFthar(I 111 Haff Angel ¢oin. Trustee Mike Wisbach submitted a successfijl grant to the Rothschild Foundation for a major (albeit It temporary. for six months) tespoke display in the Exercise Yard which could then be transferred to a permanent I￿tion in the museum's chronology of disF4ays. With the help of fellow Trustee Stephen Barker, an advertisement for a woiect designer has recenty been placed. Many of the Friends, volunteers accepted Ihe challeng8 of resumlng thelr museum shop dutles under the constraints of Covid-19 regulations when we re-opened in October. Initially assisted by Trustees, they soon found that Ihe limttation on Museum entry numbers, inststence of visitors wearing m8sk5 and abiding by the usual hand-sanitising reqUi￿rnents was easy to control arffl readily accepted by VFSTrtors. Oltw volunteer5 have indrcat&J that thoy would retum once va¢¢inated. It was, of course, not possible for the Friends to provide the usual children's activities or to entertain Father Christmas, but they look forKwdrd to these resuming. Similarly, it was not possible to participate in our usual free enty during Heritage open Days. Stsfflng The building. museum and museum sPM)p o)ntinue to be managed and staffed on a wholly voluntary basls by the Trustees and Friends, although valuable day-t(kday a5SiStanc8 is providgd by TIC staff. Although more help V￿uld always be welcomed, the Tnjstees are pleased to report that this arrangement continues to work well, although its limilatK)ns do prevent the speed of progress In certain areas that we vnuld like to see. Flnanclal Revlew The net (outgoing) reWur￿$ for the year amount to £6044 after deprecialion. The balance of unrestricted funds (lhose monies which were rM)t for a Spe￿ purE*￿e) at 31 March 2021 stood at £72517. Trustees. Responsibilltles In Relalion to Financial Statements The Trustees ￿Main ￿$Ofved to.. Continue to maintain and Pfeserve Ihe Grade 2" lisied Old Gaol as a building of historical interest Maintain Ihe museum's a(uedttalion stalus. induding fulfilling any outstanding ttems identified by the accreditation body Continue to make improvements to the museum. including extending or improving displays a$ time and resources allow. such improvements to indude replacing display cases to betler protect and pr9serye existing artefacts and objects and to allow more to be added Continue careful management of the museum shop stocx to l)oth refiect the historic building and the museum content. and to maximise income Encourage more effe¢live deployynent of volunteers Grow the Buckingham Old Gaol Trust membership Work to fill Trustee vacancies The Trustees are responsible for maintaining proper accounting records which disctose wrlh reasonable ac¢)Jracy at any time the finanual pN)srtiim of the tharity arKI enable them to ensure that the financial statements ComF￿Y with the Companies A¢t 21))6. The Trustees are aEso responsible for safeguarding the assets of the charity aThJ hence for taking reasonable steps for th8 prevention and detection of fraud and other irregUlar￿e$. Accounts A resolution proposing the r￿p￿in￿ment of Birchccoper A¢wJnting Services Ltd as Buckingham Old Gaol Tfust's Independent Examiner will be tsbled at Annual General Meoting. Th1$ rep)rt was presented to th8 Trustees at its Tn￿t Board meeting on 7 Sepiembor 2021 in draft fom7, and fomially approved by them on that date. {Signedl Mrs Helene )1 sl, Jio N Hill (Chairman) Bucklngham Old Gaol Tw5t Accountants. Report Accountsnts. report lo th• dirnctors of Buckingham Okl Gaol Trust You crx)$4der that the crJnp8ny is ex￿p( from an wdil for the wKlgJ 31 March 2021. You have aCknO￿e￿9ed. on the bala￿e shee( sour responsibllllies for comthng wlth the requirements of the Companies Act 2006 wllh resFttt to accounliwJ fecords and the preparnthjn of accounts. These responslbllitles Include preparing accounts that grve a true and fair wew of the state of affalrs ofthe company at the end ofthe financid JEar and of Is profft u bjss for the finarKial year. Loss Account. the Balan￿ Sheet arKI the relaied notes frcrfn the accounting records of the company and on the basis of InfoTmatknn and etynalions have gNen to U5. Opinic￿ on th8se acxcyJnts. Accountsnts Suite 6b. Newman House 4 High Street Bucklngham MK18 tNT 23 September 2021 8uckingham Old Gaol Trust Statement of Financial Activities for the year ended 31 Pljarch 2021 2021 Total 2020 Incomln9 r•8wYce• IncomiryJ resour￿ from genernted ￿ndS Voluntary income Actiwties for generaOng funds Investm6nt income In