2021-07-31-accounts - Woodchester Playgroup

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Period start date Period end date 01 08 2020 31 07 2021 To

From

Section A Reference and administration details

Charity name Woodchester Playgroup Other names charity is known by Registered charity number (if any) 292714 Charity's principal address Church Road

North Woodchester Stroud Postcode GL5 5PD

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for a whole year
Rachel Jane Lee	Chair	01.10.20 - Present
Rachael Merrett	Secretary	02.10.20 - Present
Rose Anna Mitchell	Member	01.08.19 - Present
EmilyBirch	Member	25.11.21 - Present
Rebecca Anthony	Member	25.11.21 - Present
Rosa Barratt	Member	29.04.21 - Present
Helen Elizabeth Evans	Member	01.08.19 – 02.10.20
Stephaine Turkie	Treasurer	01.08.19 – 02.10.20
Rebecca Anthony	Member	01.08.19 – 02.10.20
Gemma Read	Treasurer	07.01.21 – 01.01.22
Carla Dulare	Member	02.10.20 – 01.04.21
Gemma Warden	Member	02.10.20 – 02.10.21

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

TAR

July 2020

Section B Structure, governance and management

Description of the charity’s trusts

Constitution adopted 17 April 1985 as amended 9 November 2000, 10 Type of governing document June 2008, and October 2019 (eg. trust deed, constitution) Association How the charity is constituted

(eg. trust, association, company) The Trustees are elected at the annual AGM Trustee selection methods

(eg. appointed by, elected by)

Additional governance issues (Optional information)

Woodchester Playgroup is a member of PATA, a membership You may choose to include organisation, with member groups drawn from the childcare sector in additional information, where Gloucestershire. relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;

The Committee Handbook is annually reviewed to enable a more complete handover of information and an in-depth introduction to the roles and the responsibilities of the Committee.

PATA Training is also made available for members to undertake throughout the year.

relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by;

(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in Summary of the objects of the the activities of such groups, ensuring that such groups offer charity set out in its opportunities for all children whatever their race, culture, religion, means governing document or ability.

(b) encouraging the study of such needs of such children and their families and promoting public interest in and recognition of such needs in the local area.

TAR

July 2020

The playgroup provides an environment to learn through play for preschool children aged between 2 years, nine months and four years.

The playgroup provides sessions five days a week during term time to children living in Woodchester and the surrounding villages in the local districts.

All decisions are made with due regard to the guidance on public benefit.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

TAR

July 2020

Section D Achievements and performance

Summary of the main achievements of the charity during the year

20/21 continued to be challenging we had another national lockdown with restrictions lifted for Christmas. We stayed open for all children during this lockdown with increased cleaning protocols to ensure the safest environment possible. We could not show parents around during active hours. Therefore, visits were done outside of setting hours to reduce risk.

During 20/21, we made internal improvements to the setting, with the internal and external lighting system being replaced with more energyefficient bulbs.

Over Christmas, the committee also refitted the internal structure to give the sharing and reading corner a new, fresher and lighter space.

An office was also created within the space to allow staff to have conversations with parents and each other in a more confidential and appropriate environment.

The committee has been working hard to source funds from different sources; we secured a £1000.00 grant for IT equipment and established our first lottery. We were able to run our own Christmas and Easter fundraising events, ensuring that the public holidays were celebrated with the children.

Our toddler group has been moved to school holidays as there is more interest in attending; the session continues to be a great success and very popular.

TAR

July 2020

Section E Financial review

£25,000 (a term's running costs) is held in reserve to cover any Brief statement of the significant unforeseen costs. This amount would comfortably cover charity’s policy on reserves statutory redundancy payments for all staff.

Details of any funds materially in deficit

Further financial review details (Optional information)

The bank balance at the yearend was comfortably more than the You may choose to include required reserves. Detailed cash flow forecasts are maintained, and we additional information, where are confident that the playgroup remains sustainable going forwards. relevant about: • the charity’s principal sources of funds (including any fundraising);

how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rachael Merrett Full name(s) Rachel Lee Position (eg Secretary, Chair Secretary Chair, etc) Date 31st May 2022

TAR

July 2020

	Woodchester Playgroup	Woodchester Playgroup	Woodchester Playgroup	292714	CC16a
	For the period from	01-Aug-20	To	31-Jul-21

	Section A Receipts and payments
A1 Receipts	Unrestricted to the nearest £ 52,186 12,856 - 288 86 1,911 - - 67,327 - - - 67,327 47,253 5,529 - 3,090 2,138 365 1,364 477 - 179 912 - - 61,307 567 - 567 61,874 5,453 ~~-~~ ~~53,558~~ 59,011	Restricted to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~~-~~ ~~-~~ -	Endowment to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - ~~-~~ ~~-~~ -	Total funds to the nearest £ 52,186 12,856 - 288 86 1,911 - - 67,327 - - - 67,327 47,253 5,529 - 3,090 2,138 365 1,364 477 - 179 912 - - 61,307 567 - 567 61,874 5,453	Last year to the nearest £
Grants	52,186				54,862
Fees	12,856				6,284
Hall Hire	-				2,112
Other	288				-
Fundraising	86				612
Donations	1,911				-
	-				-
	-				-
~~*Sub total~~~~(Gross income for*~~	67,327				63,870

~~A2 Asset and investment sales,~~
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					63,870

Employment Costs	47,253				45,187
Premises Costs	5,529				9,015
Trips	-				-
Professional Fees	3,090				2,697
Insurance	2,138				1,766
Refreshments	365				1,131
Consumables	1,364				1,810
Subscriptions	477				459
FundraisingCosts	-				-
Printing,Postage and Stationary	179				209
Other Costs	912				838
	-				-
	-				-
**Sub total **	61,307				63,112

A4 Asset and investment
Equipment	567				621
	-
**Sub total **	567				621
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					63,733

	5,453	-	-	5,453	137
	~~-~~	~~-~~	~~-~~	-	~~-~~
	~~53,558~~	~~-~~	~~-~~	~~53,558~~	~~53,422~~
	59,011	-	-	~~59,011~~	53,558

31/05/2022

CCXX R1 accounts (SS)

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on B3 Investment assets B1 Cash funds B5 Liabilities B2 Other monetary assets B4 Assets retained for the charity’s own use	Details Bank Account (agree balances with receipts and payments account(s)) Details Signature Fees Owing Details Original Cost of Rollalong Building Building refurbishment Garden Refurbishment Free Flow Curtain Digital Camera 9 Bin organiser Kitchen Equipment Play Equipment Learning Books Shed Laptops Outside Play equipment Details Cash Balances *Total cash funds* Details	Unrestricted Restricted to nearest £ to nearest £ 58,842 - 169 - - - 59,011 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 94 - - - - - - - - - Fund to which Cost (optional) - - - Fund to which Cost (optional) Unrestricted 4,500 Unrestricted 52,733 Unrestricted 11,723 Unrestricted 359 Unrestricted 100 Unrestricted 151 Unrestricted 261 Unrestricted 658 Unrestricted 1,547 Unrestricted 292 Unrestricted 1,117 Unrestricted 711 Fund to which Amount due - Print Name Rachel Lee Rachael Merrett	Endowment to nearest £


			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			Current value
			-
			-
			-
			Current value
			-
			-
			-
			-
			-
			-
			-
			-



			-
			When due





			Date of
			31/05/2022
			31/05/2022

31/05/2022

CCXX R2 accounts (SS)