## **Trustees' Annual Report for the period**
Period start date Period end date 01 08 2020 31 07 2021 **To**
**From**
## Section A Reference and administration details
**Charity name** Woodchester Playgroup **Other names charity is known by Registered charity number (if any)** 292714 **Charity's principal address** Church Road
North Woodchester Stroud **Postcode GL5 5PD**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
13|**Trustee name**|**Office (if any)**|**Dates acted if not for a whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Rachel Jane Lee|Chair|01.10.20 - Present||
||Rachael Merrett|Secretary|02.10.20 - Present||
||Rose Anna Mitchell|Member|01.08.19 - Present||
||EmilyBirch|Member|25.11.21 - Present||
||Rebecca Anthony|Member|25.11.21 - Present||
||Rosa Barratt|Member|29.04.21 - Present||
||Helen Elizabeth Evans|Member|01.08.19 – 02.10.20||
||Stephaine Turkie|Treasurer|01.08.19 – 02.10.20||
||Rebecca Anthony|Member|01.08.19 – 02.10.20||
||Gemma Read|Treasurer|07.01.21 – 01.01.22||
||Carla Dulare|Member|02.10.20 – 01.04.21||
||Gemma Warden|Member|02.10.20 – 02.10.21||
**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
**TAR**
1
July 2020
**Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 17 April 1985 as amended 9 November 2000, 10 Type of governing document June 2008, and October 2019 (eg. trust deed, constitution) Association How the charity is constituted
(eg. trust, association, company) The Trustees are elected at the annual AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Woodchester Playgroup is a member of PATA, a membership You **may choose** to include organisation, with member groups drawn from the childcare sector in additional information, where Gloucestershire. relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
The Committee Handbook is annually reviewed to enable a more complete handover of information and an in-depth introduction to the roles and the responsibilities of the Committee.
PATA Training is also made available for members to undertake throughout the year.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To enhance the development, care and education of children primarily under statutory school age and also of children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntary managed) groups and by;
(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and to become involved in **Summary of the objects of the** the activities of such groups, ensuring that such groups offer **charity set out in its** opportunities for all children whatever their race, culture, religion, means **governing document** or ability.
(b) encouraging the study of such needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
(c) instigating and adhering to and furthering the aim of PATA
**TAR**
2
July 2020
The playgroup provides an environment to learn through play for preschool children aged between 2 years, nine months and four years.
The playgroup provides sessions five days a week during term time to children living in Woodchester and the surrounding villages in the local districts.
All decisions are made with due regard to the guidance on public benefit.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
July 2020
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
20/21 continued to be challenging we had another national lockdown with restrictions lifted for Christmas. We stayed open for all children during this lockdown with increased cleaning protocols to ensure the safest environment possible. We could not show parents around during active hours. Therefore, visits were done outside of setting hours to reduce risk.
During 20/21, we made internal improvements to the setting, with the internal and external lighting system being replaced with more energyefficient bulbs.
Over Christmas, the committee also refitted the internal structure to give the sharing and reading corner a new, fresher and lighter space.
An office was also created within the space to allow staff to have conversations with parents and each other in a more confidential and appropriate environment.
The committee has been working hard to source funds from different sources; we secured a £1000.00 grant for IT equipment and established our first lottery. We were able to run our own Christmas and Easter fundraising events, ensuring that the public holidays were celebrated with the children.
Our toddler group has been moved to school holidays as there is more interest in attending; the session continues to be a great success and very popular.
**TAR**
July 2020
4
## **Section E Financial review**
£25,000 (a term's running costs) is held in reserve to cover any **Brief statement of the** significant unforeseen costs. This amount would comfortably cover **charity’s policy on reserves** statutory redundancy payments for all staff.
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
The bank balance at the yearend was comfortably more than the You **may choose** to include required reserves. Detailed cash flow forecasts are maintained, and we additional information, where are confident that the playgroup remains sustainable going forwards. relevant about: • the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Rachael Merrett Full name(s) Rachel Lee Position (eg Secretary, Chair Secretary Chair, etc) Date** 31st May 2022
**TAR**
July 2020
5
||**Woodchester Playgroup**|**Woodchester Playgroup**|**Woodchester Playgroup**|**292714**|**292714**|**292714**|**CC16a**|
|---|---|---|---|---|---|---|---|
||**For the period**
**from**|01-Aug-20|**To**||31-Jul-21|||
|||||||||
||**Section A Receipts and payments**|||||||
|**A1 Receipts**|**Unrestricted**
**to the nearest £**
**52,186**
**12,856**
**-**
**288**
**86**
**1,911**
**-**
**-**
**67,327**
**-**
**-**
**-**
**67,327**
**47,253**
**5,529**
**-**
**3,090**
**2,138**
**365**
**1,364**
**477**
**-**
**179**
**912**
**-**
**-**
**61,307**
**567**
**-**
**567**
**61,874**
**5,453**
~~**-**~~
~~**53,558**~~
**59,011**|**Restricted**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
~~**-**~~
**-**|**Endowment**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
~~**-**~~
~~**-**~~
**-**||**Total funds**
**to the nearest £**
**52,186**
**12,856**
**-**
**288**
**86**
**1,911**
**-**
**-**
**67,327**
**-**
**-**
**-**
**67,327**
**47,253**
**5,529**
**-**
**3,090**
**2,138**
**365**
**1,364**
**477**
**-**
**179**
**912**
**-**
**-**
**61,307**
**567**
**-**
**567**
**61,874**
**5,453**||**Last year**
**to the nearest £**|
|Grants|**52,186**||||||**54,862 **|
|Fees|**12,856**||||||**6,284 **|
|Hall Hire|**-**||||||**2,112**|
|Other|**288**||||||**-**|
|Fundraising|**86**||||||**612**|
|Donations|**1,911**||||||**-**|
||**-**||||||**-**|
||**-**
||||||**-**|
|~~**_Sub total_**~~~~_(Gross income for_~~|**67,327**||||||**63,870**|
|||||||||
|~~**A2 Asset and investment sales,**~~||||||||
||**-**|||||||
||**-**
||||||**-**|
|~~**_Sub total_**~~|**-**||||||**-**|
|**_Total receipts_**
**A3 Payments**||||||||
||||||||**63,870**|
|||||||||
|
Employment Costs|**47,253**||||||**45,187**|
|Premises Costs|**5,529**||||||**9,015**|
|Trips|**-**||||||**-**|
|Professional Fees|**3,090**||||||**2,697**|
|Insurance|**2,138**||||||**1,766**|
|Refreshments|**365**||||||**1,131**|
|Consumables|**1,364**||||||**1,810**|
|Subscriptions|**477**||||||**459**|
|FundraisingCosts|**-**||||||**-**|
|Printing,Postage and Stationary|**179**||||||**209**|
|Other Costs|**912**||||||**838**|
||**-**||||||**-**|
||**-**||||||**-**|
|**_Sub total_ **|**61,307**||||||**63,112**|
|||||||||
|**A4 Asset and investment**||||||||
|
Equipment|**567**||||||**621**|
||**-**|||||||
|**_Sub total_ **|**567**||||||**621**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||
||||||||**63,733**|
|||||||||
||**5,453**|**-**|
**-**||**5,453**||**137**|
||~~**-**~~|~~**-**~~|~~**-**~~||**-**||~~**-**~~|
||~~**53,558**~~|~~**-**~~|~~**-**~~||~~**53,558**~~||~~**53,422**~~|
||**59,011**|**-**|
**-**||~~**59,011**~~||**53,558**|
31/05/2022
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
**B3 Investment assets**
**B1 Cash funds**
**B5 Liabilities**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|**Details**
Bank Account
(agree balances with receipts and payments
account(s))
**Details**
Signature
Fees Owing
**Details**
Original Cost of Rollalong Building
Building refurbishment
Garden Refurbishment
Free Flow Curtain
Digital Camera
9 Bin organiser
Kitchen Equipment
Play Equipment
Learning Books
Shed
Laptops
Outside Play equipment
**Details**
Cash Balances
**_Total cash funds_**
**Details**|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**58,842**
**-**
**169**
**-**
**-**
**-**
**59,011**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**94**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which **
**Cost (optional)**
**-**
**-**
**-**
**Fund to which **
**Cost (optional)**
Unrestricted
**4,500**
Unrestricted
**52,733**
Unrestricted
**11,723**
Unrestricted
**359**
Unrestricted
**100**
Unrestricted
**151**
Unrestricted
**261**
Unrestricted
**658**
Unrestricted
**1,547**
Unrestricted
**292**
Unrestricted
**1,117**
Unrestricted
**711**
**Fund to which**
**Amount due**
**-**
Print Name
**Rachel Lee**
**Rachael Merrett**|**Endowment**
**to nearest £**|
|||||
|||||
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
|||||
|||||
|||||
||||**-**|
||||**When due**|
|||||
|||||
|||||
|||||
|||||
||||Date of|
||||**31/05/2022**|
||||**31/05/2022**|
|||||
31/05/2022
CCXX R2 accounts (SS)
2