G&GOV.UK Charity Commission Charity Commission Annual Return 2022 WARMINSTER SCOUT GROUP Charity registration number.. 292471 Most of the information you give in this form will become publicly available on the Register of Charities. Any field that the Charity Commission will not display will be clearly marked. This document is a record of the information provided in the Annual Return 2022. Financial period Financial period start date 0110412021 Financial period end date 3110312022 Income and spending Income £ £25,538 Spending £ £24,683 Serious Incidents
For the period of this return. were there any serious incidents in your charity Ihat have not been reported to the Charity Commission? No Fundraising - professional fundraiser Did your charity raise funds from the public? No Government contracts During the financial period for this annual return. d. id the charity receive income from contracts (other than grant agreements) with central government or local authorities? No Government grants During the financial period for this annual return, did the charity receive income from grants from central government or local authorities? Yes How many grants did your charity receive from central government or local authorities? What was the total value of Ihese grants? £8,000 Income from outside the UK Did your charity receive income from outside the UK ?
Spending outside England & Wales Did your charity operate oulside England and Wales? Trading subsidiaries Did the charity have any subsidiaries? No Trustee payments Did any of the trustees receive any remuneration, payments or benefits from the charity other than refunds of legitimate trustee expenses? Did any of the trustees resign and then take up employment with the charity? No Employees. salaries Did any of your charity's Staff receive total employee benefits of £60,000 or more? Select No if your charity does not have any staff . or does not pay any staff. For your highest paid member of staff only, what was the total value of their employee benefits? {For example if your highest paid member of staff received £35,000 enter 35000). If you do not have any staff or did not pay any staff, enter O (zero) £0 Volunteers
How many UK volunteers. excluding trustees. did the charity have during the financial period? 17 Financial controls Did your charity review its internal financial controls? Yes Safeguarding Has the charity oblained a standard. enhanced or enhanced with barred lists DBS check on all trustees, employees and volunteers who are in roles that are eligible for these checks? Select Yes if there are no trustees. employees or volunteers in roles that are eligible for these types of DBS checks. Yes Privacy statement Any information you give us will be held securely and processed only in accordance with the rule on data protection. We will not disclose your personal details to anyone unconnected to the Charity Commission unless: you have consented to their release" or we are legally obliged to disclose them; or we regard disclosure as either (a) necessary so that we can properly carry out our statutory functions or (b) necessary in the public interest. We may share and disclose information about you with relevant public authorities. regulatory bodies and agencies, outside the Charity Commission but only if: we can lawfully do so; and we decide that disclosure is necessary for national security, crime detection, prevention, and law enforcement, or other issues in the public interest Information we collect about you
We will use this information: To enable us to carry out our statutory functions and duties; This will include the following actions: (a) update, consolidate, and improve the accuracy of our records; (b) undertake Crime detection and prevention and law enforcement and assist the third parties specified above to investigate or prevent crime and carry out law enforcement; (c) data analysis, testing, research, statistical and survey purposes Information we receive from other sources. Information we receive from other sources We may combine this information with information you give to us and information we collect about you. We may use this information and the combined information for the purposes set out above (depending on the types of information we receive). We will ensure that any such disclosure and use is proportionate; considers your right to respect for your private life. and is done fairly and lawfully in accordance with the data protection principles of the Data Protection Act. The Data Protection Act 1998 regulates the use of 'personal data., which is essentially any information, however stored, about identifiable living individuals. As a 'data controller. under the Act, the Charity Commission must comply with it. Any changes we may make to our privacy statement in the future will be set out in the replacement version of this form. Please check back frequently to see any updates or changes to our privacy policy. Declaration Your role at the charity (select one): Trustee Given names Michelle Family name Meadow Telephone number 01985215293 Email secretary@warminsterscoutgroup.onmicrosoft.com Date submitted 0110312023
It is a criminal offence under section 60 of the Charities A¢t 2011 for anyone to knowingly or recklessly provide false or misleading infomiation to the commission. this includes suppressing, concealing or destroying documents.
Warminster Scout Group - Accounts for 2021-22
| Start of Year - 1st April 2021 | |||||||
| HSBC CommunityAccount | 15,469.08 £ |
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| HSBC Money Manager | 21,231.23 £ |
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| Opening Balance | 36,700.31 £ |
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| Income | Expenditure | ||||||
| Budget Actual |
Budget Actual |
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| Subscriptions | £13,668.00 | £11,877.00 | Maintenance | £2,500.00 | £316.00 | ||
| Donations | £500.00 | £2,575.00 | Rent / Storage | £0.00 | £0.00 | ||
| Fundraising- Event 1 | £700.00 | £0.00 | Scout Levy (2019-20) | £5,300.00 | £10,788.00 | ||
| Fundraising- Event 2 | £200.00 | £0.00 | Heat / Light | £900.00 | £822.37 | ||
| Fundraising- Event 3 | £0.00 | £0.00 | Water | £195.00 | £184.50 | ||
| Bank Interest | £2.00 | £2.50 | Insurances | £465.00 | £775.70 | ||
| Rental Income | £0.00 | £0.00 | Training | £100.00 | £0.00 | ||
| Activities & Events | £6,000.00 | £3,127.00 | Uniform | £650.00 | £338.84 | ||
| Gift Aid | £650.00 | £957.37 | Hut Lease | £0.00 | £0.00 | ||
| Other | £0.00 | £8,000.00 | Equipment | £2,300.00 | £73.48 | ||
| Fire / Safety Inspect | £400.00 | £0.00 | |||||
| Section Activities | £16,834.00 | £5,836.98 | |||||
| Camp costs | £200.00 | £2,568.11 | |||||
| Donations | £100.00 | £0.00 | |||||
| AGM + Trustee exp | £250.00 | £381.51 | |||||
| Travel / Mileage | £450.00 | £0.00 | |||||
| Other | £570.00 | £1,397.99 | |||||
| Support Fund | £1,500.00 | £1,200.00 | |||||
| Subs bad debt 15% | £1,025.10 | £0.00 | |||||
| Sub-Total | £21,720.00 | £26,538.87 | Sub-Total | £33,739.10 | £24,683.48 | ||
| Income v Expenditure | £1,855.39 | ||||||
| End of Year - 31st March 2022 | |||||||
| HSBC CommunityAccount | £17,527.82 | ||||||
| HSBC Money Manager (Savings) | £21,233.73 | ||||||
| Closing bank balance | £38,761.55 | ||||||
| Cheques written but not yet presented in 2021-22 | £205.85 | ||||||
| Cash at bank balance | £38,555.70 | ||||||
| Spreadsheet checksum verification(should be zero) | - £ |
Year End Accounts
Dr Paul Hedley 34 Glebe Road, DAdcot. OXI 18PN | 01235 811914 | paulshedley@gmail.com Date 23 June 2023 Warminster Scout Group Wiltshire To Whom It May Concern I have serutinised both the 2021-22 and 2022-23 Accounts for this Scout Group. checking Opening atld Closing Balances. Proflt & Loss figures. and accounting records, and checking small samples of income and expendirure Items agnSt both reeords and bank statemeThts. In my work I have not seen any concernlng evldence. and flnd the aecounts to be satlsfactory. A slightly more detw'led report has been Pdssed to the indivldual responslble for aceountlng maintenance. Slneerely. Paul Hedley
Paul Hedley- 2316123 Financial Year 2021-22 l. Establish the opening and dosing balances. HSBC Money Manager accounL Opening and Closing balances reconciled with HSBC statement. HSBC Community account. Openll and Closing balances reconciled with HSBC statement. 2. Check paperwork supporting income (e.g. the group's invoices. lette OT emails confirn]in8 grants. and copies of Teceipts issued by the treasurer). Income Sample Cash Ancome4rom fundraise - £810 Cheques paid in foT Monopoly - £240 Legacy donation - £2000 Difficult to reconcil subscription income without details of fees and numbers. 1515122 2812122 2018121 reconciled to HSBC reconciled to HSBC reconciled to HSBC Expenditure sample 2013122 1519121 115121 1112121 1112122 NFU Mutual insurance - cheque £733.70 Cheque- float- 101019- £16 Opus eneTgy- £113.62 Cheque- CavAng- £176 Cheque- World Jamboree - £600 reconciled to HSBC reconciled to HSBC reconciled to HSBC reconciled to HSBC reconciled to HSBC No concerning evidence visible. P&L figures across detail records. Accounts are Satisfactory. Financial Year 2022-23 l. Establish the opening and closing balances. Lloyds account opened during year. Closing balance reconciled with Lloyds statement. Transfer of fun(Ls also traced in records. HSBC Community account. Opening and Closing balance5 reconciled with HSBC statement. HSBC Money Manager. Opening balaoce does not match amount stated in the account- £30 discrepancy. Closing balance reconciled. 2. Check paperwork supporting income (e.g. the group's Invoices. letters or emails confinning grants. and copies of receipts issued by the treasurer).
tncome sample 3011123 Donation from Westerleigh Group £500 verified to Lloyds BACS statements 2316122 Insurance claim from NFU Mutual £1454.61 Verified to HSBC Statement 10110122 Parent covitributions for Scout Dev Cavnp £110 4 £41)verified to Lloyds statement Day to day income very djfficult to verify from spreadsheet to fortn to bank as paying in slips and collations of income illto incotne transactiolls at the bank were not provided. and income forn]s rarely have a cheque number or banking date. Withou subscription records/numbers, and with rnost paying by BACS, it is impossible tis iEconcile subscription income to the bank. Expenditure sample 2013123 712123 2212123 511123 29111123 219122 916122 1316122 Census £6319 Monopoly Run live £244.40 DK Groundwords £765 Denise White £649.83 Matravers School £96.60 GrahattL Dopbeide £226.98 M Seveme £56.55 R Cane £136.84 verified to Lloyds BACS payment verified to Lloyds BACS payment verified to Lloyds BACS payment verifÉed to Lloyds BACS payment verified to Lloyds BACS payment verified to Lloyd5 BACS payment verified to Lloyds cheque payment verified to Lloyds cheque payment No concerniTrg evidence visible. All composlte IteMdalS are supported by receipts, and where individual elements are daime& supporting inforn]ationlevidence is provided (e.g. specific mobile charges for pre]nium rate calls. P&L figures mary acmss detail recoTds. Accounts are satisfactory, though record keeping on income needs to improve to ensu figures are reconcilable. Paul Hedley 2316123