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2025-03-31-accounts

Trustees' Annual Report for the period

1[st] April 2024 to 31[st] March 2025

Section A Reference and administration details

Charity name COLDEN COMMON COMMUNITY ASSOCIATION
Registered charity number 292438
Charity's principal address Colden Common Community Centre
St. Vigor Way
Colden Common, Winchester
SO21 1UU

Names of the Charity Trustees who manage the Charity.

Names of the Charity Trustees who manage the Charity. Names of the Charity Trustees who manage the Charity. Names of the Charity Trustees who manage the Charity. Names of the Charity Trustees who manage the Charity. Names of the Charity Trustees who manage the Charity. Names of the Charity Trustees who manage the Charity.
Trustee name Office Dates acted.
if not for whole year		 Name of person (or
body) entitled to
appoint trustee
1 Brian O’Neill Chair See section B
2 Kathleen de Ville Resigned 5 November 2025.
3 Alex de Ville Resigned 5 November 2025.
4 Leo Woolf
5 Hazel Crosthwaite
6 Richard Izard Co-opted 10/07/2024
7
8
9
10
11
12
Names of the trustees for the charity, if any (e.g. any custodian trustees)
Deeds held by Official Custodian for Charities
Names and addresses of advisers (Optional information) NONE
Name of chief executive or senior staff members NONE

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Section B Structure, governance and management

Description of the charity’s trusts.

Type of governing document

The Colden Common Community Association was registered as a charity on 23[rd] August 1985. It is now governed by its Constitution adopted on 23[rd] October 2024.

How the charity is constituted

Unincorporated association.

Trustee selection methods

The Trustees Committee consists of not less than three and up to twelve individuals elected at the Annual General Meeting. Officers are elected by the Committee at the first meeting after the AGM.

Additional governance issues (Optional information)

None

Policies and procedures adopted for the induction and training of trustees.

The Charity provides an information pack, drawing information from the various Charity Commission publications. It is distributed to all Trustees along with the Charity’s governing document and the latest financial statements.

Relationship with any related parties.

The Charity has a relationship with the Colden Common Parish Council which leases the Community Centre building to the Charity.

Risks and risk management.

The Committee has considered risks to which the Charity is exposed. Systems have been established to mitigate those risks. External risks to funding have led to the development of a strategic plan which allows for the diversification of funding and activities. Internal risks are minimized by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the Charity. The Charity Commission “Internal Financial Control Checklist” forms the basis for these procedures. These procedures are periodically reviewed to ensure that they still meet the needs of the Charity.

Mandatory checks are carried out at prescribed intervals.

Section C Objectives and activities

Objects of the charity as set out in its governing document.

To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious, or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a

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common effort to advance education and to provide facilities in the interests of social welfare, for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants;

To secure the establishment of a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in cooperation with any statutory authority or other person or body) in furtherance of the above objects.

To promote such other charitable purposes as may from time to time be determined.

The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be all those areas within the Parish of Colden Common.

Summary of the main activities undertaken for the public benefit.

During the year, the Association has provided facilities at the Community Centre for educational and leisure activities for the inhabitants, voluntary groups and associations in its area and provided facilities for exhibitions of interest and educational value to the local area and its inhabitants. It continues to encourage the use of its facilities by the local inhabitants, voluntary groups and associations in the furtherance of its objectives.

The use of the Jenny Gray room has continued to increase as this facility has become more widely known and continues to be offered as a free place for organisations such as the police, Neighbourhood Watch, Citizens Advice to communicate either privately or at meetings with inhabitants.

The monthly Digital IT Drop-in continues to be well supported by those in need of assistance, free to attend, and run by a loyal band of volunteers.

The Colden Common Community Pantry, a joint venture between the Colden Common Methodist Church and the Community Association started in October 2023, continues to support those in need in the village. This is an ongoing project to help provide food, hygiene, and cleaning items. The Community Centre is a drop off point for donations. The pantry is monitored by a team of volunteers, headed by Suzanne Smith.

Additional details of objectives and activities (Optional information) None

Contribution made by volunteers.

Members of the community are encouraged to be involved in voluntary activities and share their skills with others. All Trustees give their time freely, and no payment or expenses are claimed.

Section D Achievements and performance

Summary of the main achievements of the charity during the year .

Chairman’s report:

During this period, we welcomed Kate Warne to our Centre Staff as community centre assistant providing administrative support for Vanessa. Kate works term time only; her hours include working Fridays which is

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Vanessa’s day off, thus ensuring a member of staff is available during the working week. We also co-opted Richard Izard as a new Trustee.

We have had to watch our expenditure this year, due to the dent in our accounts as a result of the heating failure in the Gloucester Hall last winter, which saw a new electric heating/ air conditioning system installed. The cost of the installation was covered completely from Community Association funds.

The project to install Solar Panels has moved forward, with a Trustee sub-committee formed to oversee it. With help and support from Rob Veck and Stuart Mills from WinACC, the tender process was completed, and grant applications made to partially fund the project. Leo, Richard and Hazel explored possible contractors, visiting installations at similar properties to help with the decision of awarding the contract The contract was awarded to Cinergi, a local company, with a proposed installation date later in 2025. The community association would like to acknowledge, with thanks, grants received from the Colden Common Parish Hall Trust and SSEN.

We have installed new LED lighting throughout the whole building, which will reduce the amount of electricity we use. This installation was made possible through grant funding from Colden Common Parish Hall Trust.

Our bookings have remained consistent throughout the year, with some new bookings, and more use of the Gloucester Hall. Vanessa and Kate are looking at installing a new booking system, which will help their work, and primarily will enable people to view an online calendar and make provisional booking enquiries online.

We had another very successful ‘Common have ago’ and Winter Market. We have continued with our Indoor car boot sales with filling the hall each time with sellers, but although a very promising start, the lack of foot fall of customers is causing some concern.

The annual Senior Citizens party was well attended with entertainment provided by Grace Warne and Jenny & John Sutton.

We were grateful to the ‘Christmas Tree Winchester’ group for a donation of a Christmas tree. With thanks to the Parish Council and the Bridge Club, for providing funds to upgrade chair trolleys for transport of chairs around the centre.

Our plan to upgrade the Daphne Bran Memorial Garden was completed, making another outside area in the building complex. This was financed with donations given to Paul Nicholson for his past work around the village, that he gave to the Community Association for future building updates. In recognition of his past work around the village a garden bench was unveiled in the garden dedicated to Paul. We are hoping to get the memorial plaque updated. Unfortunately, there was not the funds to replace the much need window frames.

Our outside storage unit was also stripped down and repainted.

In closing this report, I would like to thank all our great Centre staff and the Association trustees for their continued support and labours during the year, of which without them the Community Centre would not thrive. Brian O'Neill

Brian O'Neill (Jan 29, 2026 15:05:41 GMT)

Brian O’Neill

Chairman, Colden Common Community Association.

Page | 4

Financial review

Section E

Financial report

2024 - 2025 has been a year of recovery following the unexpected expenditure on the heating system in the Gloucester Hall during the 2023 – 2024 financial year.

On a day-to-day basis the community centre continues to be self-financing through receipt of hiring income and fundraising.

Hiring rates were increased from the 1[st] April 2024 for the first time in 4 years, with a 5% increase.

Income from room hire and fund-raising from successful annual events such as Common Have A Go and the Winter Market help to maintain the finances of the Community Association.

Throughout the last financial year the cost of utilities has remained high, particularly the water rates.

This financial year the Community Association has successfully applied for grant funding for several projects, including:-

Installing LED lighting throughout the building – grant funding from Colden Common Parish Hall Trust (£6,867.00).

Replacing Chair Trolleys – grant funding from Colden Common Parish Council (and fund-raising from Colden Common Bridge Club).

Installation of Solar Panels - grant funding received from SSEN (£20,000) and Colden Common Parish Hall Trust (£10,000).

(Project due to start Summer 2025)

Page | 5

Independent Examiner's Report to the Trustees of the Colden Common Community Association.

I report to the Trustees on my examination of the accounts of the Charity for the year ended 31 March 2025, which are set out on pages 7 to 13.

Responsibilities and basis of report

As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent Examiner's Statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination which gives me cause to believe that in any material respect:

I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

David Fields FCMA

Fellow member of the Chartered Institute of Management Accountants. 29[th] January, 2026

Daybooks Limited 44 Pennington Close Colden Common Winchester SO21 1UR

Page | 6

Receipts and Payments Account

Receipts and Payments Account Receipts and Payments Account Receipts and Payments Account
CharityName:COLDEN COMMON COMMUNITY ASSOCIATION
Charity No.:292438
All values rounded to nearest £
For
period
1 April 2024 - 31 March 2025
Section A Receipts and Payments Account
Restricted
funds
Unrestricted
funds
Total
funds
Last Year
A1 Receipts £
£
£
£
Grants
31,359
0
31,359
4,290
Lettings
0
78,020
78,020
72,436
Contributions (Elec, Phone & Insurance)
0
593
593
479
Donations
0
600
600
622
Rent Income
0
3,748
3,748
3,248
Refund of water rates
0
0
0
0
Events
0
4,943
4,943
3,380
History Books
0
10
10
0
Catering & Café
0
9
9
120
Office Services
0
325
325
132
Bank Interest
0
1,036
1,036
1,299
Paid Advertising
0
57
57
62
Other Income
0
1,866
1,866
1,201
Total 31,359
91,207
122,566
87,269
Investment sales 0
0
0
0
Total receipts 31,359
91,207
122,566
87,269
A3 Payments £
£
£
£
Staff Salaries & Wages
0
53,877
53,877
45,573
Building Management
6,847
5,005
11,852
0
Maintenance & Repairs
272
3,603
3,875
8,093
Utilities
0
18,374
18,374
10,580
Newsletter Publication
4,240
0
4,240
4,290
Insurance
0
4,187
4,187
3,288
Fire & Security
0
510
510
2,105
Cleaning & Refuse
0
3,870
3,870
3,451
Telephone & Broadband
0
1,273
1,273
1,632
Office & Administrative
0
2,166
2,166
3,847
Legal & Professional
0
553
553
851
Miscellaneous Expenses
0
2,492
2,492
1,269
Bank Charges
0
60
60
60
Event expenses
0
1,180
1,180
639
Catering
0
36
36
25
BookingRefunds
0
1,763
1,763
2,091
Total 11,359
98,949
110,308
87,794
Assetpurchases 20,000
17,758
37,758
0
Totalpayments 31,359
116,707
148,066
87,794

Page | 7

Receipts and Payments Account - continued
Restricted
funds
Unrestricted
funds
Total
funds
Last Year
£
£
£
£		 Receipts and Payments Account - continued
Restricted
funds
Unrestricted
funds
Total
funds
Last Year
£
£
£
£
Net receipts over payments
0
(25,500)
(25,500)
(525)
Transfer between funds
0
0
0
0
Net movement in funds 0
(25,500)
(25,500)
(525)
Cash balances brought forward
3,666
64,972
68,638
69,163
Cash funds carried forward 3,666
39,472
43,138
68,638
Restricted
Unrestricted
Total
funds
Last Year
£
£
£
£		 Restricted
Unrestricted
Total
funds
Last Year
£
£
£
£
CASH FUNDS £
£
£
£
Current
0
5,495
5,495
28,917
Deposit
0
13,100
13,100
10,781
CAF Gold
3,666
20,798
24,464
25,224
Current (Club 55)
0
17
17
3,644
Petty Cash
0
62
62
72
3,666
39,472
43,138
68,638
OTHER ASSETS £
£
£
£
Other monetary assets
Debtors - Lettings income due
0
2,287
2,287
2,738
Assets retained for Charity's own use
0
42,137
42,137
4,379
0
44,424
44,424
7,117
LIABILITIES £
£
£
£
Trade Creditors
0
684
684
18,598
HMRC PAYE
0
0
0
0
0
684
684
18,598

Page | 8

Notes to the accounts for year ended 31 March 2025

1. Accounting Policies

a) Basis of Accounting

The Charity’s gross income in the financial year does not exceed £250,000 and the Charity Trustees have therefore elected to prepare –

in accordance with Section 133 of The Charities Act 2011.

The principal policies of the Charity are set out as follows.

b) Financial Statements

These financial statements are compliant with recommendations provided by the Charity Commission.

c) Statement of the Charity Reserves policy.

To fund approximately three months core staffing and operational costs (approximately £6,000 pm) and provide sufficient financial flexibility during periods of economic austerity.

d) Funds Structure Policy

Restricted funds are subject to restrictions on their expenditure by the donor. Unrestricted funds are available for use at the discretion of the Committee in furtherance of the general objectives of the Charity. Designated funds are general funds that have been earmarked for a particular purpose.

e) Other Policies

Pension

The Charity operates a pension scheme for core staff. The workplace pension provider is NEST.

2. Receipts

RECEIPTS
Thisyear Lastyear
Grants £ £
Colden Common Parish Council - newsletter 4,240
4,290
Winchester CC Local Restrictions Support 0
0
Government - Furlough 0
0
National Lottery (Restricted) 0
0
Colden Common Parish Council
(Restricted)		 272
0
Colden Common Parish Hall Trust (Restricted) 6,847
0
SSEN(Restricted) 20,000
0
Totals 31,359
4,290

Page | 9

RECEIPTS - continued
Thisyear Lastyear
Donations £ £
Paul Nicholson (litter picking donation) 0
600
Others 600
22
Totals
600
622
**Lettings ** £ £
Whole Centre hire 0
0
Bert Stratton Lounge 14,950
14,002
Gloucester Hall 27,770
24,743
Patrick Moore Room 30,070
29,885
Jenny Gray Room 1,762
1,168
Kitchen and stage 1,011
567
Other 2,457
2,071
Totals
78,020
72,436
Catering £ £
Catering& Café 9
120
Totals
9
120
Events £ £
Markets 3,603
2,028
Common have a go 1,080
1,352
Other 260
0
4,943
3,380
Other income £ £
Contributions (Elec, Phone & Insurance) 593
479
Other income 1,866
556
History Books 10
0
Office services 325
132
Parish office rent 3,748
3,248
Sundry (basketball ring, pool table) 0
0
Bank interest 1,036
1,299
Paid advertising 57
62
Sale of books DVDs etc. 0
645
Totals
7,635
6,421
Total receipts 122,566
87,269

Page | 10

3. Payments

PAYMENTS (Analysis of larger payments only) PAYMENTS (Analysis of larger payments only)
Thisyear
Lastyear
Events £
£
Winter fayre
270
163
Common Have A Go
351
257
Refunds
60
60
Other
500
159
Totals 1,181
639
Maintenance and repairs £
£
Boiler service
522
480
Repainting storage unit
0
2,771
Tree Clearance
0
1,068
Portable heaters for Gloucester Hall
0
672
Other
2,624
3,102
Totals 3,146
8,093
Fire and security £
£
BP Protect
427
2,005
Other
83
100
Totals 510
2,105
Catering £
£
Catering
36
25
Totals 36
25
Utilities £
£
Water rates
3,236
936
Gas
3,313
5,123
Electricity
11,825
4,521
Totals 18,374
10,580
Cleaning and refuse £
£
Waste collection
1,855
1,764
Cleaningservices
2,015
1,687
Totals 3,870
3,451
Others £
£
Assets purchased
37,758
0
All other items not separatelyanalysed
83,191
62,901
Totals 120,949
62,901
Totalpayments 148,066
87,794

Page | 11

4. Staff costs and Trustee remuneration

None of the members of the Committee received any remuneration or expenses

during the year. No employees had emoluments in excess of £60,000. No expenses

were claimed.

5. Value Added Tax

The Charity is not registered for VAT.

6. Taxation

The Charity is a registered charity and as such is exempt from tax on its income under Section 505 of the Income and Corporation Taxes Act 1988, as long as its income is applicable and applied for charitable purposes only. During the year all of the income was applicable and applied towards charitable purposes.

7. Assets

’

 Lastyear
Assets retained for Charitys own use
Purchased
This year
£ £
Gazebo
2014/15
481
Table Tennis Table
2014/15
249
Gloucester Hall speakers & amplifiers
2014/15
492
Gloucester Hall furniture
2014/15
2,352
Portable Stereo PA System
2018/19
250
65” TV screen and mounting
2021/22
555
GH Heating
2024/25
17,758
Solarpanelling
2024/25
20,000
481

249

492

2,352

250

555

0

0
Asset totals
42,137		 4,379

8. Liabilities

Liabilities This year Last year
£ £
Creditors 684 18,598
Total liabilities 684 18,598

Page | 12

9. Analysis of movement in charity funds

Movement of the cash funds between restricted and unrestricted funds including transfers between funds. This may identify funds that Trustees have decided to designate from general reserves for specific purposes.

Analysis of Movement in Funds B/Fwd Income Expend Transfer
C/Fwd
£ £ £ £ £
Restricted
Paul Nicholson fund 3,666 0 0 3,666
Newsletter printing 4,240 (4,240) 0
Colden Common Parish Council 272 (272) 0
Colden Common Parish Trust 6,847 (6,847) 0
Solarpanelling 20,000 (20,000) 0
Total Restricted 3,666 31,359 (31,359) 0
3,666
Unrestricted funds
General funds 64,972 91,207 (116,707) 0
39,472
Total Unrestricted 64,972 91,207 (116,707) 0
39,472
Total Funds 68,638 122,566 (148,066) 0
43,138
Section G
Declaration		 Section G
Declaration
The Trustees have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees.
Signature Full name Position Date
Brian O'Neill (Jan 29, 2026 15:05:41 GMT)
Brian O'Neill		 Brian O’Neill Chairman 29thJanuary, 2026
Signature Full name Position Date
Brian O'Neill Brian O’Neill Chairman 29thJanuary, 2026
Brian O'Neill (Jan 29, 2026 15:05:41 GMT)

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