**Trustees' Annual Report for the period** ## **1[st] April 2024 to 31[st] March 2025** ## **Section A Reference and administration details** |**Charity name**|**COLDEN COMMON COMMUNITY ASSOCIATION**| |---|---| ||| ||| |**Registered charity number**|**292438**| |**Charity's principal address**|Colden Common Community Centre
St. Vigor Way
Colden Common, Winchester
SO21 1UU| ## **Names of the Charity Trustees who manage the Charity.** |**Names of the Charity Trustees who manage the Charity.**|**Names of the Charity Trustees who manage the Charity.**|**Names of the Charity Trustees who manage the Charity.**|**Names of the Charity Trustees who manage the Charity.**|**Names of the Charity Trustees who manage the Charity.**|**Names of the Charity Trustees who manage the Charity.**| |---|---|---|---|---|---| ||**Trustee name**|**Office**|**Dates acted.**
**if not for whole year**|**Name of person (or**
**body) entitled to**
**appoint trustee**|| |1|Brian O’Neill|Chair||See section B|| |2|Kathleen de Ville||Resigned 5 November 2025.||| |3|Alex de Ville||Resigned 5 November 2025.||| |4|Leo Woolf||||| |5|Hazel Crosthwaite||||| |6|Richard Izard||Co-opted 10/07/2024||| |7|||||| |8|||||| |9|||||| |10|||||| |11|||||| |12|||||| ||||||| |**Names of the trustees for the charity, if any (e.g. any custodian trustees)**
**Deeds held by Official Custodian for Charities**|||||| |**Names and addresses of advisers (Optional information)**|||||**NONE**| |**Name of chief executive or senior staff members**|||||**NONE**| Page | 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts.** ## **Type of governing document** The Colden Common Community Association was registered as a charity on 23[rd] August 1985. It is now governed by its Constitution adopted on 23[rd] October 2024. ## **How the charity is constituted** Unincorporated association. ## **Trustee selection methods** The Trustees Committee consists of not less than three and up to twelve individuals elected at the Annual General Meeting. Officers are elected by the Committee at the first meeting after the AGM. ## **Additional governance issues (Optional information)** None ## **Policies and procedures adopted for the induction and training of trustees.** The Charity provides an information pack, drawing information from the various Charity Commission publications. It is distributed to all Trustees along with the Charity’s governing document and the latest financial statements. ## **Relationship with any related parties.** The Charity has a relationship with the Colden Common Parish Council which leases the Community Centre building to the Charity. ## **Risks and risk management.** The Committee has considered risks to which the Charity is exposed. Systems have been established to mitigate those risks. External risks to funding have led to the development of a strategic plan which allows for the diversification of funding and activities. Internal risks are minimized by the implementation of procedures for authorisation of all transactions and projects and to ensure consistent quality of delivery for all operational aspects of the Charity. The Charity Commission “Internal Financial Control Checklist” forms the basis for these procedures. These procedures are periodically reviewed to ensure that they still meet the needs of the Charity. Mandatory checks are carried out at prescribed intervals. ## **Section C Objectives and activities** ## **Objects of the charity as set out in its governing document.** To promote the benefit of the inhabitants of the area of benefit without distinction of sex, sexual orientation, nationality, age, disability, race or of political, religious, or other opinions by associating together the said inhabitants and the statutory authorities, voluntary and other organisations in a Page | 2 common effort to advance education and to provide facilities in the interests of social welfare, for recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants; To secure the establishment of a Community Centre (hereinafter called "the Centre") and to maintain and manage the same (whether alone or in cooperation with any statutory authority or other person or body) in furtherance of the above objects. To promote such other charitable purposes as may from time to time be determined. The Association shall be non-party in politics and non-sectarian in religion. The area of benefit shall be all those areas within the Parish of Colden Common. ## **Summary of the main activities undertaken for the public benefit.** During the year, the Association has provided facilities at the Community Centre for educational and leisure activities for the inhabitants, voluntary groups and associations in its area and provided facilities for exhibitions of interest and educational value to the local area and its inhabitants. It continues to encourage the use of its facilities by the local inhabitants, voluntary groups and associations in the furtherance of its objectives. The use of the Jenny Gray room has continued to increase as this facility has become more widely known and continues to be offered as a free place for organisations such as the police, Neighbourhood Watch, Citizens Advice to communicate either privately or at meetings with inhabitants. The monthly Digital IT Drop-in continues to be well supported by those in need of assistance, free to attend, and run by a loyal band of volunteers. The Colden Common Community Pantry, a joint venture between the Colden Common Methodist Church and the Community Association started in October 2023, continues to support those in need in the village. This is an ongoing project to help provide food, hygiene, and cleaning items. The Community Centre is a drop off point for donations. The pantry is monitored by a team of volunteers, headed by Suzanne Smith. ## **Additional details of objectives and activities (Optional information)** None ## **Contribution made by volunteers.** Members of the community are encouraged to be involved in voluntary activities and share their skills with others. All Trustees give their time freely, and no payment or expenses are claimed. **Section D Achievements and performance** ## **Summary of the main achievements of the charity during the year** . ## **Chairman’s report:** During this period, we welcomed Kate Warne to our Centre Staff as community centre assistant providing administrative support for Vanessa. Kate works term time only; her hours include working Fridays which is Page | 3 Vanessa’s day off, thus ensuring a member of staff is available during the working week. We also co-opted Richard Izard as a new Trustee. We have had to watch our expenditure this year, due to the dent in our accounts as a result of the heating failure in the Gloucester Hall last winter, which saw a new electric heating/ air conditioning system installed. The cost of the installation was covered completely from Community Association funds. The project to install Solar Panels has moved forward, with a Trustee sub-committee formed to oversee it. With help and support from Rob Veck and Stuart Mills from WinACC, the tender process was completed, and grant applications made to partially fund the project. Leo, Richard and Hazel explored possible contractors, visiting installations at similar properties to help with the decision of awarding the contract The contract was awarded to Cinergi, a local company, with a proposed installation date later in 2025. The community association would like to acknowledge, with thanks, grants received from the Colden Common Parish Hall Trust and SSEN. We have installed new LED lighting throughout the whole building, which will reduce the amount of electricity we use. This installation was made possible through grant funding from Colden Common Parish Hall Trust. Our bookings have remained consistent throughout the year, with some new bookings, and more use of the Gloucester Hall. Vanessa and Kate are looking at installing a new booking system, which will help their work, and primarily will enable people to view an online calendar and make provisional booking enquiries online. We had another very successful ‘Common have ago’ and Winter Market. We have continued with our Indoor car boot sales with filling the hall each time with sellers, but although a very promising start, the lack of foot fall of customers is causing some concern. The annual Senior Citizens party was well attended with entertainment provided by Grace Warne and Jenny & John Sutton. We were grateful to the ‘Christmas Tree Winchester’ group for a donation of a Christmas tree. With thanks to the Parish Council and the Bridge Club, for providing funds to upgrade chair trolleys for transport of chairs around the centre. Our plan to upgrade the Daphne Bran Memorial Garden was completed, making another outside area in the building complex. This was financed with donations given to Paul Nicholson for his past work around the village, that he gave to the Community Association for future building updates. In recognition of his past work around the village a garden bench was unveiled in the garden dedicated to Paul. We are hoping to get the memorial plaque updated. Unfortunately, there was not the funds to replace the much need window frames. Our outside storage unit was also stripped down and repainted. In closing this report, I would like to thank all our great Centre staff and the Association trustees for their continued support and labours during the year, of which without them the Community Centre would not thrive. Brian O'Neill Brian O'Neill (Jan 29, 2026 15:05:41 GMT) Brian O’Neill Chairman, Colden Common Community Association. Page | 4 **Financial review** **Section E** ## **Financial report** 2024 - 2025 has been a year of recovery following the unexpected expenditure on the heating system in the Gloucester Hall during the 2023 – 2024 financial year. On a day-to-day basis the community centre continues to be self-financing through receipt of hiring income and fundraising. Hiring rates were increased from the 1[st] April 2024 for the first time in 4 years, with a 5% increase. Income from room hire and fund-raising from successful annual events such as Common Have A Go and the Winter Market help to maintain the finances of the Community Association. Throughout the last financial year the cost of utilities has remained high, particularly the water rates. This financial year the Community Association has successfully applied for grant funding for several projects, including:- Installing LED lighting throughout the building – grant funding from Colden Common Parish Hall Trust (£6,867.00). Replacing Chair Trolleys – grant funding from Colden Common Parish Council (and fund-raising from Colden Common Bridge Club). Installation of Solar Panels - grant funding received from SSEN (£20,000) and Colden Common Parish Hall Trust (£10,000). (Project due to start Summer 2025) Page | 5 ## **Independent Examiner's Report to the Trustees of the Colden Common Community Association.** I report to the Trustees on my examination of the accounts of the Charity for the year ended 31 March 2025, which are set out on pages 7 to 13. ## **Responsibilities and basis of report** As the Charity’s Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the 2011 Act). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent Examiner's Statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with my examination which gives me cause to believe that in any material respect: - accounting records were not kept in accordance with section 130 of the Act; or - the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with my examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## David Fields FCMA Fellow member of the Chartered Institute of Management Accountants. 29[th] January, 2026 Daybooks Limited 44 Pennington Close Colden Common Winchester SO21 1UR Page | 6 ## **Receipts and Payments Account** |**Receipts and Payments Account**|**Receipts and Payments Account**|**Receipts and Payments Account**| |---|---|---| ||CharityName:**COLDEN COMMON COMMUNITY ASSOCIATION**|| ||Charity No.:**292438**|| ||_All values rounded to nearest £_
For
period
1 April 2024 - 31 March 2025|| ||**Section A Receipts and Payments Account**|| ||Restricted
funds
Unrestricted
funds
Total
funds
Last Year|| |||| ||**A1 Receipts**|£
£
£
£| ||Grants
31,359
0
31,359
4,290
Lettings
0
78,020
78,020
72,436
Contributions (Elec, Phone & Insurance)
0
593
593
479
Donations
0
600
600
622
Rent Income
0
3,748
3,748
3,248
Refund of water rates
0
0
0
0
Events
0
4,943
4,943
3,380
History Books
0
10
10
0
Catering & Café
0
9
9
120
Office Services
0
325
325
132
Bank Interest
0
1,036
1,036
1,299
Paid Advertising
0
57
57
62
Other Income
0
1,866
1,866
1,201|| ||Total|31,359
91,207
122,566
87,269| ||**Investment sales**|0
0
0
0| ||**Total receipts**|**31,359**
**91,207**
**122,566**
**87,269**| |||| ||**A3 Payments**|£
£
£
£| ||Staff Salaries & Wages
0
53,877
53,877
45,573
Building Management
6,847
5,005
11,852
0
Maintenance & Repairs
272
3,603
3,875
8,093
Utilities
0
18,374
18,374
10,580
Newsletter Publication
4,240
0
4,240
4,290
Insurance
0
4,187
4,187
3,288
Fire & Security
0
510
510
2,105
Cleaning & Refuse
0
3,870
3,870
3,451
Telephone & Broadband
0
1,273
1,273
1,632
Office & Administrative
0
2,166
2,166
3,847
Legal & Professional
0
553
553
851
Miscellaneous Expenses
0
2,492
2,492
1,269
Bank Charges
0
60
60
60
Event expenses
0
1,180
1,180
639
Catering
0
36
36
25
BookingRefunds
0
1,763
1,763
2,091|| ||Total|11,359
98,949
110,308
87,794| ||**Assetpurchases**|20,000
17,758
37,758
0| ||**Totalpayments**|**31,359**
**116,707**
**148,066**
**87,794**| Page | 7 |Receipts and Payments Account - continued
Restricted
funds
Unrestricted
funds
Total
funds
Last Year
£
£
£
£|Receipts and Payments Account - continued
Restricted
funds
Unrestricted
funds
Total
funds
Last Year
£
£
£
£| |---|---| |Net receipts over payments
0
(25,500)
(25,500)
(525)
Transfer between funds
0
0
0
0|| |**Net movement in funds**|**0**
**(25,500)**
**(25,500)**
**(525)**| |Cash balances brought forward
3,666
64,972
68,638
69,163|| |**Cash funds carried forward**|**3,666**
**39,472**
**43,138**
**68,638**| |Restricted
Unrestricted
Total
funds
Last Year
£
£
£
£|Restricted
Unrestricted
Total
funds
Last Year
£
£
£
£| |---|---| ||| |**CASH FUNDS**|£
£
£
£| |Current
0
5,495
5,495
28,917
Deposit
0
13,100
13,100
10,781
CAF Gold
3,666
20,798
24,464
25,224
Current (Club 55)
0
17
17
3,644
Petty Cash
0
62
62
72|| ||3,666
39,472
43,138
68,638| ||| |**OTHER ASSETS**|£
£
£
£| |Other monetary assets
Debtors - Lettings income due
0
2,287
2,287
2,738
Assets retained for Charity's own use
0
42,137
42,137
4,379|| ||0
44,424
44,424
7,117| ||| |**LIABILITIES**|£
£
£
£| |Trade Creditors
0
684
684
18,598
HMRC PAYE
0
0
0
0|| ||0
684
684
18,598| Page | 8 **Notes to the accounts for year ended 31 March 2025** ## **1. Accounting Policies** ## **a) Basis of Accounting** The Charity’s gross income in the financial year does not exceed £250,000 and the Charity Trustees have therefore elected to prepare – - a) a receipts and payments account, and - b) a statement of assets and liabilities in accordance with Section 133 of The Charities Act 2011. The principal policies of the Charity are set out as follows. ## **b) Financial Statements** These financial statements are compliant with recommendations provided by the Charity Commission. ## **c) Statement of the Charity Reserves policy.** To fund approximately three months core staffing and operational costs (approximately £6,000 pm) and provide sufficient financial flexibility during periods of economic austerity. ## **d) Funds Structure Policy** Restricted funds are subject to restrictions on their expenditure by the donor. Unrestricted funds are available for use at the discretion of the Committee in furtherance of the general objectives of the Charity. Designated funds are general funds that have been earmarked for a particular purpose. ## **e) Other Policies** ## **Pension** The Charity operates a pension scheme for core staff. The workplace pension provider is NEST. ## **2. Receipts** |**RECEIPTS**||| |---|---|---| ||**Thisyear**|**Lastyear**| |**Grants**|£|£| |Colden Common Parish Council - newsletter|4,240|
4,290| |Winchester CC Local Restrictions Support|0|
0| |Government - Furlough|0|
0| |National Lottery (Restricted)|0|
0| |Colden Common Parish Council
(Restricted)|272|
0| |Colden Common Parish Hall Trust (Restricted)|6,847|
0| |SSEN(Restricted)|20,000|
0| |**Totals**|**31,359**|
**4,290**| Page | 9 |**RECEIPTS - continued**||| |---|---|---| ||**Thisyear**|**Lastyear**| |**Donations**|**£**|**£**| |Paul Nicholson (litter picking donation)|0|
600| |Others|600|
22| |**Totals**|
600|
622| |||| |**Lettings **|**£**|**£**| |Whole Centre hire|0|
0| |Bert Stratton Lounge|14,950|
14,002| |Gloucester Hall|27,770|
24,743| |Patrick Moore Room|30,070|
29,885| |Jenny Gray Room|1,762|
1,168| |Kitchen and stage|1,011|
567| |Other|2,457|
2,071| |**Totals**|
**78,020**|
**72,436**| |||| |**Catering**|**£**|**£**| |Catering& Café|9|
120| |**Totals**|
**9**|
**120**| |||| |**Events**|**£**|**£**| |Markets|3,603|
2,028| |Common have a go|1,080|
1,352| |Other|260|
0| ||**4,943**|
**3,380**| |||| |**Other income**|£|£| |Contributions (Elec, Phone & Insurance)|593|
479| |Other income|1,866|
556| |History Books|10|
0| |Office services|325|
132| |Parish office rent|3,748|
3,248| |Sundry (basketball ring, pool table)|0|
0| |Bank interest|1,036|
1,299| |Paid advertising|57|
62| |Sale of books DVDs etc.|0|
645| |**Totals**|
**7,635**|
**6,421**| |||| |**Total receipts**|**122,566**|
**87,269**| Page | 10 ## **3. Payments** |**PAYMENTS (Analysis of larger payments only)**|**PAYMENTS (Analysis of larger payments only)**| |---|---| ||**Thisyear**
**Lastyear**| |**Events**|£
£| |Winter fayre
270
163
Common Have A Go
351
257
Refunds
60
60
Other
500
159|| |**Totals**|**1,181**
**639**| ||| |**Maintenance and repairs**|**£**
**£**| |Boiler service
522
480
Repainting storage unit
0
2,771
Tree Clearance
0
1,068
Portable heaters for Gloucester Hall
0
672
Other
2,624
3,102|| |**Totals**|**3,146**
**8,093**| ||| |**Fire and security**|**£**
**£**| |BP Protect
427
2,005
Other
83
100|| |**Totals**|**510**
**2,105**| ||| |**Catering**|**£**
**£**| |Catering
36
25|| |**Totals**|36
25| ||| |**Utilities**|**£**
**£**| |Water rates
3,236
936
Gas
3,313
5,123
Electricity
11,825
4,521|| |**Totals**|**18,374**
**10,580**| ||| |**Cleaning and refuse**|**£**
**£**| |Waste collection
1,855
1,764
Cleaningservices
2,015
1,687|| |**Totals**|**3,870**
**3,451**| ||| |**Others**|**£**
**£**| |Assets purchased
37,758
0
All other items not separatelyanalysed
83,191
62,901|| |**Totals**|**120,949**
**62,901**| ||| |**Totalpayments**|**148,066**
**87,794**| Page | 11 ## **4. Staff costs and Trustee remuneration** None of the members of the Committee received any remuneration or expenses during the year. No employees had emoluments in excess of £60,000. No expenses were claimed. ## **5. Value Added Tax** The Charity is not registered for VAT. ## **6. Taxation** The Charity is a registered charity and as such is exempt from tax on its income under Section 505 of the Income and Corporation Taxes Act 1988, as long as its income is applicable and applied for charitable purposes only. During the year all of the income was applicable and applied towards charitable purposes. ## **7. Assets** |**’**

|**Lastyear**| |---|---| |**Assets retained for Charitys own use**
**Purchased**
**This year**|| |**£**|**£**| |Gazebo
2014/15
481
Table Tennis Table
2014/15
249
Gloucester Hall speakers & amplifiers
2014/15
492
Gloucester Hall furniture
2014/15
2,352
Portable Stereo PA System
2018/19
250
65” TV screen and mounting
2021/22
555
GH Heating
2024/25
17,758
Solarpanelling
2024/25
20,000|
481

249

492

2,352

250

555

0

0| |**Asset totals**
**42,137**|**4,379**| ## **8. Liabilities** |**Liabilities**|||**This year**|**Last year**| |---|---|---|---|---| ||||£|£| |Creditors|||684|18,598| ||**Total**|**liabilities**|**684**|**18,598**| Page | 12 ## **9. Analysis of movement in charity funds** Movement of the cash funds between restricted and unrestricted funds including transfers between funds. This may identify funds that Trustees have decided to designate from general reserves for specific purposes. |**Analysis of Movement in Funds**|B/Fwd|Income|Expend|Transfer|
C/Fwd| |---|---|---|---|---|---| ||£|£|£|£|£| |**Restricted**|||||| |Paul Nicholson fund|3,666|0|0||3,666| |Newsletter printing||4,240|(4,240)||0| |Colden Common Parish Council||272|(272)||0| |Colden Common Parish Trust||6,847|(6,847)||0| |Solarpanelling||20,000|(20,000)||0| |**Total Restricted**|3,666|31,359|(31,359)|0|
3,666| ||||||| |**Unrestricted funds**|||||| |General funds|64,972|91,207|(116,707)|0|
39,472| |Total Unrestricted|64,972|91,207|(116,707)|0|
39,472| ||||||| |**Total Funds**|**68,638**|**122,566**|**(148,066)**|**0**|
**43,138**| |**Section G**
**Declaration**|**Section G**
**Declaration**||| |---|---|---|---| ||||| |The Trustees have approved the Trustees’ report above.
Signed on behalf of the Charity’s Trustees.|||| |**Signature**|**Full name**|**Position**|**Date**| |Brian O'Neill (Jan 29, 2026 15:05:41 GMT)
Brian O'Neill|Brian O’Neill|Chairman|29thJanuary, 2026| |**Signature**|**Full name**|**Position**|**Date**|| |---|---|---|---|---| |Brian O'Neill|Brian O’Neill|Chairman|29thJanuary, 2026|| |Brian O'Neill (Jan 29, 2026 15:05:41 GMT)||||| Page | 13