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2023-03-31-accounts

8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 CC16a
Receipts and payments accounts
For the period
from		 01-Apr-22 To 31-Mar-23
Section A Receipts and payments
Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
A1 Receipts
Donations, legacies and similar income 18,674
890
3,845
MembershipSubscriptions - - 18,674 18,635
Donations - - 890 450
Gift Aid - - 3,845 2,663
Sub total 23,410 - - 23,410 21,748
Grants -
-
-
Maintenance Grants -
Other Grants -
-
Sub total - - - - -
Fundraising 11,133
-
-
Central 11,133 11,405
-
-
Sub total 11,133 - - 11,133 11,405
Section Receipts 9,557
-
-
Section Camps,Activities,Refunds 9,557 4,371
Other fundraisingactivities - 5
-
Sub total 9,557 - - 9,557 4,376
Investment Income -
-
13,043
-
Bank Interest -
The Scout Assotiation ST Investment Service - 49
PropertyIncome 13,043 13,230
Other -
Sub total 13,043 - - 13,043 13,279
Sub total 57,142 - - 57,142 50,808
A2 Asset and investment sales
Asset Sales -
- - - -
Sub total - - - - -
Total receipts 57,142 - - 57,142 50,808
A3 Payments
Charitable Payments 534
4,803
245
3,080
3,898
2,556
-
7,890
215
10,686
2,824
432
1,451
9,039
-
7,482
382
Adult Support nad Training 534 228
Rent 4,803 2,715
Water & Sewerage 245 1,058
Electricity& Gas 3,080 2,544
Insurance 3,898 3,022
Repairs & Renewals 2,556 5,536
Subscriptions - 35
Material & Equipment 7,890 3,516
Printing& Photocopying& Phones 215
Contribution to Camps 10,686
Badges & Uniform 2,824 4,313
AGM and Trustees Expenses 432
Mini Bus 1,451 1,758
Capitation Fees 9,039 9,140
Phone - 315
Donations 7,482
Other & Misc 382 1,323
Sub total 55,518 - - 55,518 35,503
1,902
3,150
17,617
-
-
Central - - 1,902 2,311
Building& Improvements - - 3,150 -
Section ActivityPayments - - 17,617 13,824
Other - - - -
- - - -
Sub total 22,670 - - 22,670 16,135
**A4 Asset and investmentpurchases, ** (see table)
-
-		 - - -
- - -
Sub total - - - - -
Total payments 78,187 - - 78,187 51,638
Net of receipts/(payments) - 21,045 - - - 21,045 - 830
A5 Transfers between funds -
55,949		 - - - -
A6 Cash funds last year end - - 55,949 56,779
Cash funds this year end 34,904 - - 34,904 55,949
0
-

CCXX R1 accounts (SS)

18/09/2023

1

Section B Statement of assets and liabilities at the end of the period

Categories (agree balances with receipts and payments
account(s))
Details
Bank Deposit Accounts
The Scout Association STI Service
Total cash funds
Sub total
Details
Sub total
Details
Details
Land & Buildings
Motor Vehicles
ScoutingEquipment
Sub total
Sub total
Details		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the
charity’s own use
B5 Liabilities
29,613 - -
5,291 - -
- - -
34,904 - -
OK OK
Restricted
funds
to nearest £		 OK
Unrestricted
funds
to nearest £		 Endowment
funds
to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Fund to which
asset belongs		 Cost (optional) Current value
(optional)
- -
- -
- -
- -
- -
Fund to which
asset belongs		 Cost (optional) Current value
(optional)
- 225,000
- 1,000
- 10,000
- -
- 236,000
Fund to which
liability relates		 Amount due
(optional)		 When due
(optional)
-
-
-
-
-
The above receipts &payments accou nt and startement of assets and liabilities we re approved by the Tr ustees on and signed o n behalf by:
Signed by one or two trustees on behalf
of all the trustees		 Signature Print Name Date of
approval
David Phipps 19/09/2023
Maritz Naude 19/09/2023

CCXX R2 accounts (SS)

18/09/2023

2

Treasurers Report

Year Ending 31st March 2022

Maritz Naude Treasurer 19/09/2023

LT700006 - Independent Examiner's Report to the Trustees (July 2019)

England & Wales

Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner’s report to the trustees of 8[th] Alton Scout Council

I report to the trustees on my examination of the accounts of the 8[th] Alton for the year ended 31[st] March 2023.

Responsibilities and basis of report

As the charity trustees of the 8[th] Alton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 8[th] Alton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the 8[th] Alton Scout Group as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Name: Glen Sadler

Relevant professional qualification or membership of professional bodies (if any): ACMA

Address: 39 Kings Road, Alton, GU34 1PX Date: 27.9.23

Objectivesand Activities
summaryofthepurposes and The PurposeofScouting
objectivesofthe charityasset Scouting existstoactivelyengageandsupport young peopleintheirpersonal
outinatsgoverning document developmenq empowering themtomakeapositivecontribution tosociety.
Thevalues ofScoutint
AsScoutswe areguidedbythese values:
lntegrity-We actwithintegrity;we are honest,trustworthyand loyal.
R6pect-We have self-respect and respectfor others.
Care-Wesupport othersandtakecareof theworldinwhich welive.
Belief-We exploreour faiths,beliefs andattitudes.
Co-operatlon-We makeapositivedifference;weco-operatewithothersand make
friends.
The ScoutMethod
Scoutingtakesplacewhen young people, inpartnershipwithadults, worktogether
basedonthevaluesofScouting and:
-enjoywhat theyare doing andhavefun
-take partinactivitiesindoors andoutdoors
-learn by doing-share inspiritual reflection
-take responsibilityand make choices
-undertakenew and challengingactivities
-make and livebytheirPromise.
Summaryofthemainactivities -Weekly,term-time,structured section meetings
inrelation to thosepurposes - Ascheduleofplanned activitiestoenhance anddeveloplearning andconfidence
forthepublicbenefit,in -Working towardsbadgesor other developmental activities
particular,the activities, -Activeencouragementtosupport group fundraisingandcommunity activities
projects orservicesidentified -Opportunitiestoparticipateincampsand sleepovers
intheaccounts.
Astatement confirming The Group meetstheCharityCommission'spublicbenefit criteria under both the
whether the trusteeshave had advancementofeducationandtheadvancementofcitizenshiporcommunity
regardto theguidanceissued developmentheadings.
bytheCharity Commissionon
public benefit

Achievements and Performance
Summaryofthemain lntheyear 2022- 2023theGrouphasachievedthefollowingsignificantmilestones:
achievements ofthe
charity, identifyingthe -Buildandgrowthemembershippost covid andcontinuetostrengthen the scouting
difference the charity's experiencesformembers
workhasmadeto the -Successfullyusetheprivate woodland sitetoaddabetterexperiencetothe
circumstancesofits community scouting
beneficiariesand anywider -FundraisingatvariouscommunityeventstocontributetotheGroupfunds
benefitstosocietyasa
whole.

Review ofthe charity's Thissummarycoverstheaccountsfortheperiod April2022toMarch2023.8th
financial positionattheendof AltonScout Groupgenerated57Kofincomemostly throughsubscriptions,
the period fundraising,donations,section-specificactivity funding, GiftAid andbuildingusage
donations-
Grossexpendituretotalling78K intheperiod.
-10.6Kcontribution toGroupCamppost-Covid
-7.5Kdonations of which6.5Kwent totheRoundTablefortheirsupport
-3.5K Professionalfeestoward thefuture toiletrefurbishmentproject
The8th AltonScoutGrouphadasurplusoffundstotalling34.9K attheend ofthe
reporting period
Statementexplainingthe Reserves Policy
policyforholding reserves TheGroup's policy on reservesistohold sufficientresourcestocontinuethe
statingwhytheyare held charitable activitiesofthe groupshould incomeandfundraisingactivitiesfall short
TheGroupExecutiveCommitteeconsidersthat the groupshouldholdasum
equivalentto3months of runningcosts.
Amount ofreserves held TheGroupheld reserves ofapproximately€35,000 againstthisat year-end. Thisis
abovethelevelrequiredforoperatingexpenses. However,therearefurtherrepairs
and renewalstomake.
TheGroupisalsocurrentlylookinBat improvingthehygienefacilitiesattheCabin
includingan accessibletoiletand shower.
lnvestmentpolicy and hvestmentPollcy
objectivesincludingany social The Group's lncome andExpenditureisvery small andasaconsequence doesnot
investmentpolicyadopted havesufficient fundstoinvest inlonger-term investmentssuchasstocks and
shares.

Structure,Go Structure,Go vernance andManagement
Description ofchariq/s
trusts:
Typeof SOVernrng TheGroup'sgoverningdocumentsarethoseof the The Scout Association.Theyconsist
document ofa RoyalCharter,whichinturngivesauthority totheBye.Lawsofthe fusociationand
ThePolicy,Organisation andRulesofTheScout Association.
Howisthe charity The Groupisatrustestablishedunderits ruleswhichare commontoallScouts
constituted?
Trusteeselection TheTrustees are appointedinaccordancewith thePolicy,OrganisationandRulesof
methods including details TheScoutAssociation
ofanyconstitutional
provisionse.g. electionto
postornameofany
person orbodyentitled
toappointone or more
trustees
Additionalinformation (optional)
ThegroupismanagedbytheGroupExecutiveCommittee,themembers of whichare
the'Charity Trustees' oftheScoutGroupwhichisan educational charity.Ascharity
Policiesandprocedures trustees,theyareresponsibleforcomplyingwithlegislation applicabletocharities.This
adopted fortheinduction includesregistration,keepingproperaccountsandmaking returnstotheCharity
andtraining of trustees Commissionasappropriate.
TheCommitteeconsistsof3independent representatives, Chair, Treasurerand
S€cretarytogetherwith theGroup Scout Leader,individualsection leaders(if optedto
takeontheresponsibility)andparent representationand meets every2months.
MembersoftheExecutiveCommitteecomplete'EssentiallnformationforExecutive
Committee' traininB within thefirst5monthsofjoining the committee.
ThisGroupExecutiveCommitteeexiststosupporttheGroup Scout Leaderin meeting
theresponsibilitiesofthe appointmentsandisresponsiblefor:
The maintenanceof Group property;
-The raising offundsandthe administration ofGroupfinance;
-The insuranceofpersons,propertyandequipment;
-Group publicoccasions; Assistingintherecruitmentofleadersandotheradult
support;
-Appointinganysub-committeesthatmay berequired;
-AppointingGroupAdministratorsand Advisorsother thanthosewhoare elected.
RiskandlntemalControl
TheGroup ExecutiveCommitteehasidentified themajorriskstowhichtheybelievethe
Groupis exposed,these have been reviewed andsystemshave been establishedto
mainareasofconcernthathave beenidentifiedare:
miti
againstthem.The

Reference andAd ministrativedeta
Charityname 8s AltonScout Group
Othernamethecharityuses
Registeredcharity number 29233L
Charity'sprincipaladdress TheCabin
AnsteyPark
Alton
GU342NB