2024 AGM – Chairmans report by Jean Pinkney
This has been a remarkably interesting and demanding year for the Committee and the Society.
Choosing shows is always a challenge and the committee felt that the five shows we decided upon would suit all our members in one way or another. We performed Kiss Me Kate with a large cast and Priscilla which was very demanding in many ways. Both successful shows but unfortunately ticket sales at 67% for Kiss Me Kate gave us a loss of £6365 and Priscilla although an expensive show fared better and at 83%, we only lost £145.
It is worth noting that once again although Wedding Singer was a successful production the ticket sales were 62% with a loss again of £5576 which will show on next years accounts. Much discussion has taken place as to why our ticket sales are so low and there are many reasons for this. We have lost our traditional older members, people are choosing what they see and what they spend, the Chelmsford Theatre has a lot more on offer for audiences and there are a lot of societies around the Chelmsford area. These societies are also struggling so we are not alone.
We are trying to reduce our costs with Chorus Line but not reflect in the standard of our productions, hence the reason to use Monday as get in, as little scenery and Wednesday opening. We have also increased the price of the tickets. We have also changed our next production after Chorus Line from Music Man to Made in Dagenham for a lot of the above reasons.
Once again, we could not have been so successful in maintaining our lead in the Amateur world without the talent of our members, our wonderful Directors, and Musical Directors and of course the planning by all the production team, committee, and the support of all our volunteers. We thank everyone for all their precious time spent with CAODS.
Our bulletins continue to be circulated each month ensuring members are kept up to date will all the news. Many thanks Caroline Froy for this.
Coffee mornings continue to be held, although numbers are dwindling. We aim for five in the year, and I am sorry that two had to be cancelled replaced by one.
Our quizzes at Great Waltham & HQ have really been popular and thanks must be given to Tom Harper and Ellie Darrall for hosting these. They have raised £508 for the society. Do not forget that we have one on the 21[st] of December – details have been circulated.
Members Laura Dalton, Susan Lily, and Brett Bedwell ran some highly successful Dance Classes in March and April. The sessions covered different disciplines including Ballroom, Latin, Lyrical, Jazz, and High Heels, Showgirl!
Stephanie Yorke-Edwards murder Mystery went out on tour to two churches this year and raised £200.
Stephanie is writing Murder Mystery Mark 2 and would like to know of people who would be interested in being in the cast. Speak to her if interested.
Our fun day with Young Gen did not happen, but CAODS members and their families came to a picnic on Sunday 18th August at HQ. The weather was on our side! and we even played a game of rounders with Team Ben winning.
Our 100+ club is still being run by our competent Dave and as we have lost a few members, Dave is on the lookout for new members.
And we must not forget our Jingle and Mingle that was held last Sunday and an enjoyable time had by all as a warmup for Christmas.
CAODS were thrilled that Both ‘Calendar Girls’ and ‘Priscilla. Queen of The Desert’ were nominated for Best Musical in the NODA awards for District 8 at the awards ceremony which took place on Sunday 7th April, and we were proud to announce that we were the winners of:
Best Musical Award with Priscilla, Queen of the Desert AND… Best Production Shield with Priscilla, Queen of the Desert. The quote given during Christines speech was “a masterclass in musical theatre.” Christine Davidson has retired from being our NODA rep and we welcome Vickie Carey as our new one.
Our website which has been managed by Jess Broad has now been handed over to Haydon one of our committee members. We thank Jess for all her years of keeping it updated, and we will be looking at updating our site during next year.
Finally my sincere thanks go to my committee who are extremely dedicated and have worked so hard in planning and running the society. I really think that a lot of our members do not realise the amount of work that this team of people must tackle to ensure the smooth running of the society throughout the year. We do have two vacancies as Tom Harper-Gray and Becs Dixon had to stand down during the year due to other commitments. Our thanks go to both for all their time and hard work whilst on committee.
At this time of my report I would be thanking Gill for her support and advice throughout the year, but sadly we have lost a dear friend, President and life member. She will not be forgotten. Nor will Audrey Hinton, Barrie Hester, Chris Clements and Peter Linnett.
You can understand from my report that we have had a remarkably busy and challenging year yet again and I am sure the coming year will be equally challenging.
Thank you, members, for supporting your committee as all of you are so important within our society.
Jean Pinkney
Chairman
December 2024
AUDITORS TO THE ME DRAMATIC
CHELMSFORD AMATEUR OPERATIC
In accordan pages 2 to
AND DRAMATIC SOCIETY
ACCOUNTS
FOR THE YEAR ENDED 31 MAY 2024
In my opinio explanation
2024
CONTENTS
Page 1: Auditors Report
Page 2: General Revenue Account
Page 3: Show Accounts
Page 4: Social Event Accounts
…………… J.H. Hallida 13 Stock R Billericay Essex CM12 0AH
Page 5: Balance Sheet
Page 6: Notes forming Part of the Accounts
Registered Charity 292215 www.caods.cor
CHELMSFORD AMAT
GENERAL REVENUE
S REPORT
SUBSCRIPTIONS
EMBERS OF THE CHELMSFORD AMATEUR OPERATIC AND C SOCIETY
Member Subscriptions OTHER INCOME Gift Aid Charity money Donations Videos Sundry Income Building Society Intere
nce with your instructions, I have examined the Accounts set out on Videos
Less: Cost of Running
on, the Accounts are in accordance with the accounting records andDonation costs ns given to me and I consider that the Balance Sheet as at 31st MayVideos cost
Printing, Postage & Sta N.O.D.A Subscriptions Annual General Meetin Insurance Website Charity money paid ou Sundry Expenses
…………………………………………… ay A.C.I.B. oad
General Revenue Surp Surplus / (Deficit) for th Priscilla Kiss Me Kate Surplus for the Year on Written off ad not paid …………….……..2024 Surplus / (Deficit) for th Legacies
TEUR OPERATIC AND DRAMATIC SOCIETY
CHELMSFO
| E ACCOUNT FOR THE YEAR ENDED 31 MAY 2024 2024 £ s 4,101 4101 843 2386 70 0 140 est 1960 9,500 the Society 0 0 ationery 63 s 530 ng Expenses 147 1817 288 ut 2386 1684 6,915 plus for the Year 2,585 he Year on Shows 9-5 -145 Calendar Girls -6365 -6510 n Social/Workshop Events 682 last year 0 he Year -3,243 2277 |
SHOW ACC 2023 £ £ 3295 - 3295INCOME Box Office 562 Show Fees 3323 Programme 86 Programme 0 Sponsorshi 994 Lib Money 762 Sundry Inco 0 9,022 % of Ticket 0 EXPENDIT 23 Video Licen 202 Civic Box O 411 Hire of The 155 Royalties & 1729 Lighting 347 Sound 3307 Director 1680 MD & Orch Costumes 7,854 Scenery 1,168 Properties Rehearsal Publicity 6200 Stage Mng 1166 Sundry Exp 7366 Programme Special Effe 1386 van Hire/ex Access per -20 Net Surplus 9,900 Total for the |
SHOW ACC 2023 £ £ 3295 - 3295INCOME Box Office 562 Show Fees 3323 Programme 86 Programme 0 Sponsorshi 994 Lib Money 762 Sundry Inco 0 9,022 % of Ticket 0 EXPENDIT 23 Video Licen 202 Civic Box O 411 Hire of The 155 Royalties & 1729 Lighting 347 Sound 3307 Director 1680 MD & Orch Costumes 7,854 Scenery 1,168 Properties Rehearsal Publicity 6200 Stage Mng 1166 Sundry Exp 7366 Programme Special Effe 1386 van Hire/ex Access per -20 Net Surplus 9,900 Total for the |
SHOW ACC |
|---|---|---|---|
| 9,900 | Total for the |
SHOW ACC
J Reserves -966 9,900 Page 2
ORD AMATEUR OPERATIC AND DRAMATIC SOCIETY
COUNTS FOR THE 2023/24 SEASON
| s e Sales etc e Advertising ip ome ts Sold TURE nse Office eatre & Rental estra Expenses r Expenses penses e Expenses ects xpenses rformance s / (Deficit) e Year on Shows |
2023/24 2022/23 Priscilla Kiss Me Kate 9-5 Calendar G £ £ £ £ 47602 36613 48886 37180 1300 2050 1400 1200 980 990 944 911 175 100 305 0 0 0 0 0 567 648 377 621 176 135 163 0 50800 40536 52075 39912 83% 67.52% 92% 74% 0 0 240 0 1954 1558 2000 1579 6486 6073 5771 6196 8874 8108 10971 9246 4132 5960 3416 3821 2544 1764 2304 2217 3500 2500 3500 2250 5118 5250 4228 3616 5838 4295 813 114 6000 5394 5220 4302 253 602 145 482 3397 3222 3125 3159 877 1062 728 914 240 108 571 30 463 438 519 447 448 384 404 373 288 0 1920 0 533 0 183 50945 46901 45875 38746 -145 -6365 6200 1166 -6510 |
|---|---|
Page 3
CHELMSFORD AMATEUR OPERATIC AND DRAMATIC SOCIETY
SOCIAL EVENTS ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024
Events - 2023/24
Girls
| Coffee Mornings x 5 December Quiz April Quiz Dance Workshops |
Income | xpenditure Sur 0 0 0 290 290 |
|---|---|---|
| 145 308 200 319 972 |
| Events- 2021/23 Coffee mornings x 5 Fun Day Oct Quiz Tuck shop Murder Mystery Dec Quiz |
Income | xpenditure Sur £ 0 0 0 0 256 0 256 |
|---|---|---|
| £ 214 68 70 146 1013 131 1642 |
7366
Page 4
| BALANCE SHEET AS AT 31 MAY 2024 | |||
|---|---|---|---|
| 2024 | |||
| Fixed Assets | 0 | ||
| rplus/Deficit | Loan Accounts | ||
| 145 | Chelmsford Young Generation | ||
| Headquarters Trust | 5000 | ||
| 308 | |||
| Current Assets | |||
| 200 | Bank Balances | 20021 | |
| Debtors | 120 | ||
| 29 | Prepayments for Future Shows | 11017 | |
| Building Society | 38507 | ||
| 682 | |||
| 69,665 | |||
| Current Liabilities | |||
| Accrued Expenses | 20 | ||
| income The Wedding Singer | 2510 | ||
| rplus/Deficit | |||
| £ | |||
| Net Current Assets | 2530 | ||
| 214 | 67,135 | ||
| 68 | Total Assets Less Current Liabilities | 72,135 | |
| 70 | |||
| 146 | Represented By: | ||
| 757 | General and Social Funds | 72,135 | |
| 131 | |||
| 1386 | Signed: …………………………………………………………………… | ||
| Treasurer |
Date: Page 5
CHELMSFORD AMATEUR OPERATIC AND
NOTES TO THE ACCOUNTS FOR THE YEA
| Notes 1 2 3 |
2023 0 5000 7998 20404 Loan Account-Chelmsford Young Generation H 7353 34270 To assist in the financing of the cost of the Buildin 70,025 Committee to lend £15,000 to the Trust as an inte which is equal to the duration of the lease of the s 869 have reduced the loan to £5,000 with no further re 1055 In return Chelmsford Amateur Operatic and Dram rehearsal area for the two agreed evening sessio 1924 other facilities on other days by arrangement. 68,101 73,1013. General and Social Funds General and Social Fund Surplus / (Deficit) for the Year 73,101 General and Social Funds |
|---|---|
……………………..
Page 6
D DRAMATIC SOCIETY
AR ENDED 31 MAY 2024
Headquarters Trust
ng it was agreed by the Executive erest free loan for a maximum period site. Over the years repayments epayments agreed to date.
matic Society will have primary use of the ons per week together with the use of the
| 2024 £ 73101 -966 72135 |
2023 £ 63201 9900 |
2023 |
|---|---|---|
| 73101 |
ACCOUNTS 2024
I am pleased to announce that although we lost on both of our shows for this financial year ending 31[st] May 2024 our accounts only show a loss of £966. This was due to savings on the running of the society and the lovely legacy of £2000 that Lynette Sullivan left to the society and donations from Muriel Sampson funeral and other miscellaneous donations totalling £277. These amounts of money have been transferred to our building society for use in the future.
Subscriptons
| Subscriptons | |
|---|---|
| Figures up on last year: | |
| 20 Friends donatons | £935 |
| 47 Actng Members | £2205 |
| 49 Non-Actng Members | £961 |
| 10 Life Members | |
| Total of £4101 |
Other Income
Includes Gift Aid of £843, Building Society Income of £1960 (interest rate started at 4% and finished the year at 6.25%). Sundry income of £140 and donations of £70. It is worth noting that this year we reminded a lot of our members that we claim gift aid and that proved worthwhile as we increased our claim this year.
Costs
Slightly lower than the previous year, and include printing & stationery, AGM costs, Website & Insurance. Sundry expenses cover many items including funeral donations, auditor, Noda lunch and flowers.
Final fgures
The costs of running the Society are less than our income, thus we have a surplus of £2585.
This together with our loss of £6510 from our two shows and our surplus of £682 on our Social/Workshop gives us a loss of £3243 before we offset this with the legacies of £2277 . Final figure -£966
Our Balance Sheet therefore shows:
| Bank Debtors Prepayments Building Society Total Plus YG loan Less current Liabilites Balance of |
£ 20021 £ 120 £ 11017 £38507 £69665 £ 5000 £74665 £ 2530 £72135 – represented by fgures on page 5 & 6 of the accounts. |
|---|---|
Jean Pinkney
Treasurer December 2024
These accounts have been audited by John Halliday dated 10/9/2024