2024 AGM – Chairmans report by Jean Pinkney
This has been a remarkably interesting and demanding year for the Committee and the Society.
Choosing shows is always a challenge and the committee felt that the five shows we decided upon would suit all our members in one way or another. We performed Kiss Me Kate with a large cast and Priscilla which was very demanding in many ways. Both successful shows but unfortunately ticket sales at 67% for Kiss Me Kate gave us a loss of £6365 and Priscilla although an expensive show fared better and at 83%, we only lost £145.
It is worth noting that once again although Wedding Singer was a successful production the ticket sales were 62% with a loss again of £5576 which will show on next years accounts. Much discussion has taken place as to why our ticket sales are so low and there are many reasons for this. We have lost our traditional older members, people are choosing what they see and what they spend, the Chelmsford Theatre has a lot more on offer for audiences and there are a lot of societies around the Chelmsford area. These societies are also struggling so we are not alone.
We are trying to reduce our costs with Chorus Line but not reflect in the standard of our productions, hence the reason to use Monday as get in, as little scenery and Wednesday opening. We have also increased the price of the tickets. We have also changed our next production after Chorus Line from Music Man to Made in Dagenham for a lot of the above reasons.
Once again, we could not have been so successful in maintaining our lead in the Amateur world without the talent of our members, our wonderful Directors, and Musical Directors and of course the planning by all the production team, committee, and the support of all our volunteers. We thank everyone for all their precious time spent with CAODS.
Our bulletins continue to be circulated each month ensuring members are kept up to date will all the news. Many thanks Caroline Froy for this.
Coffee mornings continue to be held, although numbers are dwindling. We aim for five in the year, and I am sorry that two had to be cancelled replaced by one.
Our quizzes at Great Waltham & HQ have really been popular and thanks must be given to Tom Harper and Ellie Darrall for hosting these. They have raised £508 for the society. Do not forget that we have one on the 21[st] of December – details have been circulated.
Members Laura Dalton, Susan Lily, and Brett Bedwell ran some highly successful Dance Classes in March and April. The sessions covered different disciplines including Ballroom, Latin, Lyrical, Jazz, and High Heels, Showgirl!
Stephanie Yorke-Edwards murder Mystery went out on tour to two churches this year and raised £200.
Stephanie is writing Murder Mystery Mark 2 and would like to know of people who would be interested in being in the cast. Speak to her if interested.
Our fun day with Young Gen did not happen, but CAODS members and their families came to a picnic on Sunday 18th August at HQ. The weather was on our side! and we even played a game of rounders with Team Ben winning.
Our 100+ club is still being run by our competent Dave and as we have lost a few members, Dave is on the lookout for new members.
And we must not forget our Jingle and Mingle that was held last Sunday and an enjoyable time had by all as a warmup for Christmas.
CAODS were thrilled that Both ‘Calendar Girls’ and ‘Priscilla. Queen of The Desert’ were nominated for Best Musical in the NODA awards for District 8 at the awards ceremony which took place on Sunday 7th April, and we were proud to announce that we were the winners of:
Best Musical Award with **Priscilla, Queen of the Desert** AND… Best Production Shield with **Priscilla, Queen of the Desert.** The quote given during Christines speech was “a masterclass in musical theatre.” Christine Davidson has retired from being our NODA rep and we welcome Vickie Carey as our new one.
Our website which has been managed by Jess Broad has now been handed over to Haydon one of our committee members. We thank Jess for all her years of keeping it updated, and we will be looking at updating our site during next year.
Finally my sincere thanks go to my committee who are extremely dedicated and have worked so hard in planning and running the society. I really think that a lot of our members do not realise the amount of work that this team of people must tackle to ensure the smooth running of the society throughout the year. We do have two vacancies as Tom Harper-Gray and Becs Dixon had to stand down during the year due to other commitments. Our thanks go to both for all their time and hard work whilst on committee.
At this time of my report I would be thanking Gill for her support and advice throughout the year, but sadly we have lost a dear friend, President and life member. She will not be forgotten. Nor will Audrey Hinton, Barrie Hester, Chris Clements and Peter Linnett.
You can understand from my report that we have had a remarkably busy and challenging year yet again and I am sure the coming year will be equally challenging.
Thank you, members, for supporting your committee as all of you are so important within our society.
Jean Pinkney
Chairman
December 2024
**AUDITORS TO THE ME DRAMATIC**
## **CHELMSFORD AMATEUR OPERATIC**
In accordan pages 2 to
## **AND DRAMATIC SOCIETY**
## **ACCOUNTS**
## **FOR THE YEAR ENDED 31 MAY 2024**
In my opinio explanation
2024
## **CONTENTS**
Page 1: Auditors Report
Page 2: General Revenue Account
Page 3: Show Accounts
Page 4: Social Event Accounts
**…………… J.H. Hallida** 13 Stock R Billericay Essex CM12 0AH
Page 5: Balance Sheet
Page 6: Notes forming Part of the Accounts
****
Registered Charity 292215
www.caods.cor
**CHELMSFORD AMAT**
## **GENERAL REVENUE**
## **S REPORT**
SUBSCRIPTIONS
## **EMBERS OF THE CHELMSFORD AMATEUR OPERATIC AND C SOCIETY**
Member Subscriptions OTHER INCOME Gift Aid Charity money Donations Videos Sundry Income Building Society Intere
nce with your instructions, I have examined the Accounts set out on Videos
6.
Less: Cost of Running
on, the Accounts are in accordance with the accounting records andDonation costs ns given to me and I consider that the Balance Sheet as at 31st MayVideos cost
Printing, Postage & Sta N.O.D.A Subscriptions Annual General Meetin Insurance Website Charity money paid ou Sundry Expenses
**…………………………………………… ay A.C.I.B.** oad
General Revenue Surp Surplus / (Deficit) for th Priscilla Kiss Me Kate Surplus for the Year on Written off ad not paid …………….……..2024 Surplus / (Deficit) for th Legacies
**TEUR OPERATIC AND DRAMATIC SOCIETY**
**CHELMSFO**
|**E ACCOUNT FOR THE YEAR ENDED 31 MAY 2024**
**2024**
£
s
4,101
4101
843
2386
70
0
140
est
1960
9,500
the Society
0
0
ationery
63
s
530
ng Expenses
147
1817
288
ut
2386
1684
6,915
plus for the Year
2,585
he Year on Shows
9-5
-145
Calendar Girls
-6365
-6510
n Social/Workshop Events
682
last year
0
he Year
-3,243
2277|**SHOW ACC**
**2023**
£
£
3295 -
3295INCOME
Box Office
562 Show Fees
3323 Programme
86 Programme
0 Sponsorshi
994 Lib Money
762 Sundry Inco
0
9,022
_% of Ticket_
0
EXPENDIT
23
Video Licen
202
Civic Box O
411
Hire of The
155
Royalties &
1729
Lighting
347
Sound
3307
Director
1680
MD & Orch
Costumes
7,854 Scenery
1,168 Properties
Rehearsal
Publicity
6200
Stage Mng
1166
Sundry Exp
7366 Programme
Special Effe
1386 van Hire/ex
Access per
-20
Net Surplus
9,900
Total for the|**SHOW ACC**
**2023**
£
£
3295 -
3295INCOME
Box Office
562 Show Fees
3323 Programme
86 Programme
0 Sponsorshi
994 Lib Money
762 Sundry Inco
0
9,022
_% of Ticket_
0
EXPENDIT
23
Video Licen
202
Civic Box O
411
Hire of The
155
Royalties &
1729
Lighting
347
Sound
3307
Director
1680
MD & Orch
Costumes
7,854 Scenery
1,168 Properties
Rehearsal
Publicity
6200
Stage Mng
1166
Sundry Exp
7366 Programme
Special Effe
1386 van Hire/ex
Access per
-20
Net Surplus
9,900
Total for the|**SHOW ACC**|
|---|---|---|---|
|||9,900|
Total for the|
## **SHOW ACC**
J Reserves
-966
9,900
Page 2
## **ORD AMATEUR OPERATIC AND DRAMATIC SOCIETY**
## **COUNTS FOR THE 2023/24 SEASON**
|s
e Sales etc
e Advertising
ip
ome
_ts Sold_
TURE
nse
Office
eatre
& Rental
estra
Expenses
r Expenses
penses
e Expenses
ects
xpenses
rformance
s / (Deficit)
e Year on Shows|**2023/24**
**2022/23**
**Priscilla**
**Kiss Me Kate**
**9-5**
**Calendar G**
£
£
£
£
47602
36613
48886
37180
1300
2050
1400
1200
980
990
944
911
175
100
305
0
0
0
0
0
567
648
377
621
176
135
163
0
50800
40536
52075
39912
83%
67.52%
92%
74%
0
0
240
0
1954
1558
2000
1579
6486
6073
5771
6196
8874
8108
10971
9246
4132
5960
3416
3821
2544
1764
2304
2217
3500
2500
3500
2250
5118
5250
4228
3616
5838
4295
813
114
6000
5394
5220
4302
253
602
145
482
3397
3222
3125
3159
877
1062
728
914
240
108
571
30
463
438
519
447
448
384
404
373
288
0
1920
0
533
0
183
50945
46901
45875
38746
-145
-6365
6200
1166
-6510|
|---|---|
Page 3
## **CHELMSFORD AMATEUR OPERATIC AND DRAMATIC SOCIETY**
## **SOCIAL EVENTS ACCOUNTS FOR THE YEAR ENDED 31 MAY 2024**
## **Events - 2023/24**
## **Girls**
|Coffee Mornings x 5
December Quiz
April Quiz
Dance Workshops|Income|xpenditure
Sur
0
0
0
290
290|
|---|---|---|
||145
308
200
319
972||
|**Events- 2021/23**
Coffee mornings x 5
Fun Day
Oct Quiz
Tuck shop
Murder Mystery
Dec Quiz|Income|xpenditure
Sur
£
0
0
0
0
256
0
256|
|---|---|---|
||£
214
68
70
146
1013
131
1642||
7366
Page 4
||**BALANCE SHEET AS AT 31 MAY 2024**|||
|---|---|---|---|
|||2024||
||Fixed Assets|0||
|rplus/Deficit|Loan Accounts|||
|145|Chelmsford Young Generation|||
||Headquarters Trust||5000|
|308||||
||Current Assets|||
|200|Bank Balances|20021||
||Debtors|120||
|29|Prepayments for Future Shows|11017||
||Building Society|38507||
|682||||
|||69,665||
||Current Liabilities|||
||Accrued Expenses|20||
||income The Wedding Singer|2510||
|rplus/Deficit||||
|£||||
||Net Current Assets|2530||
|214|||67,135|
|68|Total Assets Less Current Liabilities||72,135|
|70||||
|146|Represented By:|||
|757|General and Social Funds||72,135|
|131||||
|1386|Signed: ……………………………………………………………………|||
|||Treasurer||
Date:
Page 5
**CHELMSFORD AMATEUR OPERATIC AND**
## **NOTES TO THE ACCOUNTS FOR THE YEA**
|Notes
1
2
3|2023
0
5000
7998
20404
Loan Account-Chelmsford Young Generation H
7353
34270
To assist in the financing of the cost of the Buildin
70,025
Committee to lend £15,000 to the Trust as an inte
which is equal to the duration of the lease of the s
869
have reduced the loan to £5,000 with no further re
1055
In return Chelmsford Amateur Operatic and Dram
rehearsal area for the two agreed evening sessio
1924
other facilities on other days by arrangement.
68,101
73,1013. General and Social Funds
General and Social Fund
Surplus / (Deficit) for the Year
73,101 General and Social Funds|
|---|---|
……………………..
Page 6
## **D DRAMATIC SOCIETY**
## **AR ENDED 31 MAY 2024**
## Headquarters Trust
ng it was agreed by the Executive erest free loan for a maximum period site. Over the years repayments epayments agreed to date.
matic Society will have primary use of the ons per week together with the use of the
|2024
£
73101
-966
72135|2023
£
63201
9900|2023|
|---|---|---|
||73101||
## ACCOUNTS 2024
I am pleased to announce that although we lost on both of our shows for this financial year ending 31[st] May 2024 our accounts only show a loss of £966. This was due to savings on the running of the society and the lovely legacy of £2000 that Lynette Sullivan left to the society and donations from Muriel Sampson funeral and other miscellaneous donations totalling £277. These amounts of money have been transferred to our building society for use in the future.
## Subscriptons
|Subscriptons||
|---|---|
|Figures up on last year:||
|20 Friends donatons|£935|
|47 Actng Members|£2205|
|49 Non-Actng Members|£961|
|10 Life Members||
|Total of £4101||
## Other Income
Includes Gift Aid of £843, Building Society Income of £1960 (interest rate started at 4% and finished the year at 6.25%). Sundry income of £140 and donations of £70. It is worth noting that this year we reminded a lot of our members that we claim gift aid and that proved worthwhile as we increased our claim this year.
## Costs
Slightly lower than the previous year, and include printing & stationery, AGM costs, Website & Insurance. Sundry expenses cover many items including funeral donations, auditor, Noda lunch and flowers.
Final fgures
The costs of running the Society are less than our income, thus we have a surplus of £2585.
This together with our loss of £6510 from our two shows and our surplus of £682 on our Social/Workshop gives us a loss of £3243 before we offset this with the legacies of £2277 . Final figure -£966
## Our Balance Sheet therefore shows:
|Bank
Debtors
Prepayments
Building Society
Total
Plus YG loan
Less current Liabilites
Balance of|£ 20021
£ 120
£ 11017
£38507
£69665
£ 5000
£74665
£ 2530
£72135 – represented by fgures on page 5 & 6 of the accounts.|
|---|---|
## Jean Pinkney
## Treasurer December 2024
These accounts have been audited by John Halliday dated 10/9/2024