2025-03-31-accounts - Chulmleigh Playing Field

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Charity no. 292125

Chulmleigh Playing Fields Association

Annual Report for the period 1[st] April 2024 to 31[st] March 2025

Names of the Officers who manage the Charity:

	Name	Office	Dates acted if not for the whole period
1	Kara Pincombe	Chair
2	Howard Meadows	Vice Chairman	Until 14.05.24
3	Mike Hiscock	Vice Chairman	From 14.05.24
4	Andrea Summers	Treasurer
5	Hilary Mosedale	Secretary	Until 14.05.24
6	Howard Meadows	Secretary	From 14.05.24
7
8

Structure, governance and management:

Type of governing document.	Conveyance & Trust Deed dated 7thMay 1985.
How the charity is constituted and run.	The general management and control of the Playing Field and the arrangements for its use is vested in a committee of management, hereinafter referred to as “the Management Committee”. The Management Committee Terms and Conditions were drawn up from The Conveyance & Trust Deed dated 7thMay 1985, when the Chulmleigh Playing Field was conveyed to The Chulmleigh Parish Council, the Custodian of the Charity, to be held upon trust for a recreation ground for the benefit of the inhabitants of the Parish of Chulmleigh. Rules made subsequently for the conduct of The Playing Fields business have been incorporated in accordance with the Conveyance & Trust Deed. Members of the Management Committee are elected (from the groups that use the facilities) at the Annual General Meeting for a term of office commencing at the end of the Annual General Meeting at which they are elected and expiring at the end of the Annual General meeting in the following year.
Officers’ election.	Officers are appointed or reappointed annually at the Annual General Meeting.
Safeguarding & Child Protection, Vulnerable Adults, Equality and Diversity and Conduct for Coaches, Staff & Volunteers.	Policies are in place. Officers, Staff and Volunteers are not eligible for disclosure and barring checks, because their roles are not 'Regulated Activity'.

	Health & Safety.	Safeguarding & Child Protection Officer: Andrew Mosedale Deputy Safeguarding and Child Protection Officer: Kara Pincombe Health & Safety Officer: Andrew Mosedale

Objectives and activities:

Summary of the objects of the charity set out in the governing document.	Enable the provision of year-round recreational and social opportunities based on open access, equality of opportunity and youth development. Encourage maximum community use of the facilities for the health, enjoyment, and benefit of all users. Help people maintain a healthier lifestyle and enjoy a greater sense of well-being. The facilities shall be available for use by any person irrespective of age, ability, income, or gender, and those with learning difficulties and disabilities.
Relationships with the community.	CPFA works with all the local clubs and groups. The Officers give their time voluntarily and receive no remuneration or other benefits Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.

Summary of the objects of
the charity set out in the
governing document.

Enable the provision of year-round recreational and social
opportunities based on open access, equality of opportunity
and youth development.
Encourage maximum community use of the facilities for the
health, enjoyment, and benefit of all users.
Help people maintain a healthier lifestyle and enjoy a greater
sense of well-being.
The facilities shall be available for use by any person
irrespective of age, ability, income, or gender, and those with
learning difficulties and disabilities.

Relationships with the
community.

CPFA works with all the local clubs and groups.
The Officers give their time voluntarily and receive no
remuneration or other benefits
Without this valuable contribution of time, energy and
expertise we would not have been able to achieve so
much.

Finances:

	The charity’s principal sources of income and expenditure.	Our main source of income is the hire fees received for community use of the Pavilion and Playing Fields which cover the costs associated with running the facilities, We rely on the local community for their continued support.

Declaration:

Signed: Howard Martin Meadows

Position: Secretary Date: 1[st] January 2026

CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025

	31.03.2024 INCOME 16,577.05 Lettings 2,210.00 Fitness Suite 1,500.00 Parish Council Grant 0.00 Donations: - South Molton Rotary Club 0.00 - Dog Walkers 422.81 - Rural Cinema 0.00 Coffee Morning 0.00 Share of Bar Profit 0.00 Other income 8.75 Electric Vehicle Charging 38.53 PRS refund 20,757.14 Less: EXPENDITURE 5,631.40 Building improvements & maintenance 0.00 Fitness Suite - to cover costs above restricted funds balance 0.00 Dog walk path 484.40 Kitchen - to cover costs above restricted funds balance 1,909.74 Insurances 6,111.18 Electricity 1,990.91 Oil 150.00 Play area inspection 338.00 Water Charges 2,790.51 Cleaning 1,527.50 Grass cutting and grounds 187.52 Diesel 359.00 Licences 572.51 Sundry Expenses 329.94 Internet provision 40.00 Hire of Town Hall for Coffee mornings 0.00 Bank charges 183.62 Bar stock written off 77.97 Covid-19 PPE 22,684.20 -1,927.06 EXCESS OF OPERATING EXPENDITURE OVER INCOME		31.03.2025
			17,334.50 5,655.00 1,500.00 150.00 325.00 474.58 259.00 162.73 40.00 0.00 0.00
			25,900.81
			2,927.52 36.47 527.86 0.00 2,124.53 4,981.65 1,420.14 0.00 374.00 2,589.74 1,650.02 338.16 624.60 563.72 300.00 80.00 5.75 0.00 0.00
			18,544.16

			7,356.65

CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2025

	31.03.2024 ASSETS 28,994.47 Lloyds Bank account 1,080.31 Amounts owed by users 0.00 VAT recoverable on New Build 0.00 Insurance paid in advance 30,074.78 TOTAL ASSETS		31.03.2025
			33,948.69 616.50 3,688.82 1,720.92
			39,974.93

REPRESENTED BY:

RESTRICTED FUNDS

Balance brought forward Income 176.18 0.00 7,591.25 126,049.13 0.00 400.00 747.67 0.00	Transfer From General Funds 0.00 2,408.75 0.00 36.47	Expenditure Balance carried forward 0.00 176.18 123,157.96 12,891.17 0.00 400.00 784.14 0.00	Expenditure Balance carried forward 0.00 176.18 123,157.96 12,891.17 0.00 400.00 784.14 0.00	Balance
				carried forward
8,515.10 126,449.13	2,445.22	123,942.10 13,467.35 21,559.68 2,408.75 19,150.93 7,356.65 26,507.58 39,974.93



			39,974.93

CHULMLEIGH PLAYING FIELDS ASSOCIATION CHARITY NUMBER 292125

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF

THE CHULMLEIGH PLAYING FIELDS ASSOCIATION

I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2025.

Respective Responsibilities of Trustees and Examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the Charities Act, and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Joslin

Mark Joslin Meadow Mist, Chawleigh. 31 May 2025