_Charity no. 292125_ ## _Chulmleigh Playing Fields Association_ ## **Annual Report for the period 1[st] April 2024 to 31[st] March 2025** ## **Names of the Officers who manage the Charity:** ||Name|Office|Dates acted if not for the
whole period| |---|---|---|---| |1|Kara Pincombe|Chair|| |2|Howard Meadows|Vice Chairman|Until 14.05.24| |3|Mike Hiscock|Vice Chairman|From 14.05.24| |4|Andrea Summers|Treasurer|| |5|Hilary Mosedale|Secretary|Until 14.05.24| |6|Howard Meadows|Secretary|From 14.05.24| |7|||| |8|||| ## **Structure, governance and management:** |Type of governing
document.|Conveyance & Trust Deed dated 7thMay 1985.| |---|---| |How the charity is
constituted and run.|The general management and control of the Playing Field
and the arrangements for its use is vested in a committee of
management, hereinafter referred to as “the Management
Committee”.
The Management Committee Terms and Conditions were
drawn up from The Conveyance & Trust Deed dated 7thMay
1985, when the Chulmleigh Playing Field was conveyed to
The Chulmleigh Parish Council, the Custodian of the
Charity, to be held upon trust for a recreation ground for the
benefit of the inhabitants of the Parish of Chulmleigh. Rules
made subsequently for the conduct of The Playing Fields
business have been incorporated in accordance with the
Conveyance & Trust Deed.
Members of the Management Committee are elected (from
the groups that use the facilities) at the Annual General
Meeting for a term of office commencing at the end of the
Annual General Meeting at which they are elected and
expiring at the end of the Annual General meeting in the
following year.| |Officers’ election.|Officers are appointed or reappointed annually at the
Annual General Meeting.| |Safeguarding & Child
Protection, Vulnerable
Adults, Equality and
Diversity and Conduct for
Coaches, Staff &
Volunteers.|Policies are in place.
Officers, Staff and Volunteers are not eligible for disclosure
and barring checks, because their roles are not 'Regulated
Activity'.| ||Health & Safety.|Safeguarding & Child Protection Officer:
Andrew Mosedale
Deputy Safeguarding and Child Protection Officer:
Kara Pincombe
Health & Safety Officer:
Andrew Mosedale| |---|---|---| ## **Objectives and activities:** |Summary of the objects of
the charity set out in the
governing document.|Enable the provision of year-round recreational and social
opportunities based on open access, equality of opportunity
and youth development.
Encourage maximum community use of the facilities for the
health, enjoyment, and benefit of all users.
Help people maintain a healthier lifestyle and enjoy a greater
sense of well-being.
The facilities shall be available for use by any person
irrespective of age, ability, income, or gender, and those with
learning difficulties and disabilities.| |---|---| |Relationships with the
community.|CPFA works with all the local clubs and groups.
The Officers give their time voluntarily and receive no
remuneration or other benefits
Without this valuable contribution of time, energy and
expertise we would not have been able to achieve so
much.| ## **Finances:** ||The charity’s principal
sources of income and
expenditure.|Our main source of income is the hire fees received for
community use of the Pavilion and Playing Fields which
cover the costs associated with running the facilities,
We rely on the local community for their continued support.| |---|---|---| ## **Declaration:** Signed: Howard Martin Meadows Position: Secretary Date: 1[st] January 2026 2 ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025** ||31.03.2024
**INCOME**
16,577.05
Lettings
2,210.00
Fitness Suite
1,500.00
Parish Council Grant
0.00
Donations:
- South Molton Rotary Club
0.00
- Dog Walkers
422.81
- Rural Cinema
0.00
Coffee Morning
0.00
Share of Bar Profit
0.00
Other income
8.75
Electric Vehicle Charging
38.53
PRS refund
20,757.14
**Less: EXPENDITURE**
5,631.40
Building improvements & maintenance
0.00
Fitness Suite - to cover costs above restricted funds balance
0.00
Dog walk path
484.40
Kitchen - to cover costs above restricted funds balance
1,909.74
Insurances
6,111.18
Electricity
1,990.91
Oil
150.00
Play area inspection
338.00
Water Charges
2,790.51
Cleaning
1,527.50
Grass cutting and grounds
187.52
Diesel
359.00
Licences
572.51
Sundry Expenses
329.94
Internet provision
40.00
Hire of Town Hall for Coffee mornings
0.00
Bank charges
183.62
Bar stock written off
77.97
Covid-19 PPE
22,684.20
-1,927.06 **EXCESS OF OPERATING EXPENDITURE OVER INCOME**||**31.03.2025**| |---|---|---|---| ||||**17,334.50**
**5,655.00**
**1,500.00**
**150.00**
**325.00**
**474.58**
**259.00**
**162.73**
**40.00**
**0.00**
**0.00**| ||||**25,900.81**| ||||**2,927.52**
**36.47**
**527.86**
**0.00**
**2,124.53**
**4,981.65**
**1,420.14**
**0.00**
**374.00**
**2,589.74**
**1,650.02**
**338.16**
**624.60**
**563.72**
**300.00**
**80.00**
**5.75**
**0.00**
**0.00**| ||||**18,544.16**| ||||| ||||**7,356.65**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2025** ||31.03.2024
**ASSETS**
28,994.47
Lloyds Bank account
1,080.31
Amounts owed by users
0.00
VAT recoverable on New Build
0.00
Insurance paid in advance
30,074.78
**TOTAL ASSETS**||**31.03.2025**| |---|---|---|---| ||||**33,948.69**
**616.50**
**3,688.82**
**1,720.92**| ||||**39,974.93**| ## **REPRESENTED BY:** ## **RESTRICTED FUNDS** |Balance
brought
forward
Income
176.18
Night Landing Site
**176.18**
**0.00**
7,591.25
New Studio
**7,591.25**
**126,049.13**
0.00
Mower
**0.00**
**400.00**
747.67
Fitness Suite
**747.67**
**0.00**
8,515.10
**8,515.10**
**126,449.13**
**GENERAL FUNDS**
23,486.74
General Funds brought forward
0.00
Less: Transfer to New Studio Restricted Funds
23,486.74
-1,927.06
Add: Surplus for the year
21,559.68
General Funds carried forward
30,074.78|Balance
brought
forward
Income
**176.18**
**0.00**
**7,591.25**
**126,049.13**
**0.00**
**400.00**
**747.67**
**0.00**|Income|Transfer From
General
Funds
**0.00**
**2,408.75**
**0.00**
**36.47**|Transfer From
General
Funds
**0.00**
**2,408.75**
**0.00**
**36.47**|Expenditure
Balance
carried
forward
**0.00**
**176.18**
**123,157.96**
**12,891.17**
**0.00**
**400.00**
**784.14**
**0.00**|Expenditure
Balance
carried
forward
**0.00**
**176.18**
**123,157.96**
**12,891.17**
**0.00**
**400.00**
**784.14**
**0.00**|Balance| |---|---|---|---|---|---|---|---| ||||||||carried
forward| ||**8,515.10**
**126,449.13**||**2,445.22**||**123,942.10**
**13,467.35**
**21,559.68**
**2,408.75**
**19,150.93**
**7,356.65**
**26,507.58**
**39,974.93**||| ||||||||| ||||||||| ||||||||| |||||||**39,974.93**|| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION CHARITY NUMBER 292125** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF** ## **THE CHULMLEIGH PLAYING FIELDS ASSOCIATION** I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2025. ## **Respective Responsibilities of Trustees and Examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act, and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mark Joslin Mark Joslin Meadow Mist, Chawleigh. 31 May 2025