2024-03-31-accounts - Chulmleigh Playing Field

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Chulmleigh Playing Fields Association

Charity no. 292125

Annual Report for the period 1[st] April 2023 to 31[st] March 2024

Names of the Officers who manage the Charity:

	Name	Office	Dates acted if not for the whole period
1	Andrew Mosedale	Chairman	Until 30.05.23
2	Kara Pincombe	Chair	From 30.05.23
3	Kara Pincombe	Vice Chair	Until 30.05.23
4	Howard Meadows	Vice Chairman	From 30.05.23
5	Howard Meadows	Treasurer	Until 01.09.23
6	Andrea Summers	Treasurer	From 01.09.23
7	Howard Meadows	Secretary	Until 30.05.23
8	Hilary Mosedale	Secretary	From 30.05.23

Structure, governance and management:

Type of governing document.	Conveyance & Trust Deed dated 7thMay 1985.
How the charity is constituted and run.	The general management and control of the Playing Field and the arrangements for its use is vested in a committee of management, hereinafter referred to as “the Management Committee”. The Management Committee Terms and Conditions were drawn up from The Conveyance & Trust Deed dated 7thMay 1985, when the Chulmleigh Playing Field was conveyed to The Chulmleigh Parish Council, the Custodian of the Charity, to be held upon trust for a recreation ground for the benefit of the inhabitants of the Parish of Chulmleigh. Rules made subsequently for the conduct of The Playing Fields business have been incorporated in accordance with the Conveyance & Trust Deed. Members of the Management Committee are elected (from the groups that use the facilities) at the Annual General Meeting for a term of office commencing at the end of the Annual General Meeting at which they are elected and expiring at the end of the Annual General meeting in the following year.
Officers’ election.	Officers are appointed or reappointed annually at the Annual General Meeting.
Safeguarding & Child Protection, Vulnerable Adults, Equality and Diversity and Conduct for Coaches, Staff & Volunteers.	Policies are in place. Officers, Staff and Volunteers are not eligible for disclosure and barring checks, because their roles are not 'Regulated Activity'.

	Health & Safety.	Safeguarding & Child Protection Officer: Andrew Mosedale Deputy Safeguarding and Child Protection Officer: Kara Pincombe Health & Safety Officer: Andrew Mosedale

Objectives and activities:

Summary of the objects of the charity set out in the governing document.	Enable the provision of year-round recreational and social opportunities based on open access, equality of opportunity and youth development. Encourage maximum community use of the facilities for the health, enjoyment, and benefit of all users. Help people maintain a healthier lifestyle and enjoy a greater sense of well-being. The facilities shall be available for use by any person irrespective of age, ability, income, or gender, and those with learning difficulties and disabilities.
Relationships with the community.	CPFA works with all the local clubs and groups. The Officers give their time voluntarily and receive no remuneration or other benefits Without this valuable contribution of time, energy and expertise we would not have been able to achieve so much.

Summary of the objects of
the charity set out in the
governing document.

Enable the provision of year-round recreational and social
opportunities based on open access, equality of opportunity
and youth development.
Encourage maximum community use of the facilities for the
health, enjoyment, and benefit of all users.
Help people maintain a healthier lifestyle and enjoy a greater
sense of well-being.
The facilities shall be available for use by any person
irrespective of age, ability, income, or gender, and those with
learning difficulties and disabilities.

Relationships with the
community.

CPFA works with all the local clubs and groups.
The Officers give their time voluntarily and receive no
remuneration or other benefits
Without this valuable contribution of time, energy and
expertise we would not have been able to achieve so
much.

Finances:

	The charity’s principal sources of income and expenditure.	Our main source of income is the hire fees received for community use of the Pavilion and Playing Fields which cover the costs associated with running the facilities, We rely on the local community for their continued support.

Declaration:

Signed: Howard Martin Meadows

Position: Secretary Date: 1[st] January 2025

CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024

	31.03.2023 INCOME 17,346.15 Lettings 0.00 Fitness Suite 1,500.00 Parish Council Grant 283.05 Electric Vehicle Charging 455.00 Donations: - Various 402.15 - Rural Cinema 0.00 PRS refund 394.91 Bar Net Profit 20,381.26 Less: EXPENDITURE 3,607.32 Building improvements & maintenance 0.00 Kitchen (over and above restricted funds balance) 343.36 Play area costs (over and above restricted funds balance) 1,590.29 Insurances 4,254.59 Electricity 1,460.67 Oil 0.00 Play area inspection 374.00 Water Charges 2,831.22 Cleaning 1,232.99 Grass cutting and grounds 196.80 Diesel 447.09 Licences 877.71 Sundry Expenses 209.93 Internet provision 70.00 Hire of Town Hall for Coffee mornings 0.00 Bar stock written off 311.88 Covid-19 PPE 613.65 Picnic Tables 219.99 Shed 166.99 Hand dryer 18,808.48 1,572.78 EXCESS OF OPERATING EXPENDITURE OVER INCOME		31.03.2024
			16,577.05 2,210.00 1,500.00 8.75 0.00 422.81 38.53 0.00
			20,757.14
			5,631.40 484.40 0.00 1,909.74 6,111.18 1,990.91 150.00 338.00 2,790.51 1,527.50 187.52 359.00 572.51 329.94 40.00 183.62 77.97 0.00 0.00 0.00
			22,684.20

			-1,927.06

CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2024

	31.03.2023 ASSETS 28,112.00 Lloyds Bank account 0.00 Amounts owed by users 458.62 Bar Stock at Cost 1,491.99 Insurance paid in advance 30,062.61 TOTAL ASSETS		31.03.2024
			28,994.47 1,080.31 0.00 0.00
			30,074.78

REPRESENTED BY:

RESTRICTED FUNDS

Balance b/f Income 176.18 0.00 6,399.69 2,523.56 0.00 3,850.00 0.00 8,764.00	Transfer 0.00 0.00 0.00 0.00	Expenditure 0.00 1,332.00 3,850.00 8,016.33	Balance c/f
			176.18 7,591.25 0.00 747.67
6,575.87 15,137.56	0.00	13,198.33 23,486.74 0.00 23,486.74 -1,927.06	8,515.10 21,559.68



			30,074.78

CHULMLEIGH PLAYING FIELDS ASSOCIATION

CHARITY NUMBER 292125

INDEPENDENT EXAMINERS REPORT

TO THE TRUSTEES OF

THE CHULMLEIGH PLAYING FIELDS ASSOCIATION

I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2024.

Respective Responsibilities of Trustees and Examiner

The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the Charities Act,
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
to state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention:

which gives me reasonable cause to believe that in any material respect the requirements:
to keep accounting records in accordance with section 130 of the Charities Act, and
to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act

have not been met; or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Mark Joslin

Mark Joslin Meadow Mist, Chawleigh. 19 April 2024