## _Chulmleigh Playing Fields Association_
## _Charity no. 292125_
## **Annual Report for the period 1[st] April 2023 to 31[st] March 2024**
## **Names of the Officers who manage the Charity:**
||Name|Office|Dates acted if not for the
whole period|
|---|---|---|---|
|1|Andrew Mosedale|Chairman|Until 30.05.23|
|2|Kara Pincombe|Chair|From 30.05.23|
|3|Kara Pincombe|Vice Chair|Until 30.05.23|
|4|Howard Meadows|Vice Chairman|From 30.05.23|
|5|Howard Meadows|Treasurer|Until 01.09.23|
|6|Andrea Summers|Treasurer|From 01.09.23|
|7|Howard Meadows|Secretary|Until 30.05.23|
|8|Hilary Mosedale|Secretary|From 30.05.23|
## **Structure, governance and management:**
|Type of governing
document.|Conveyance & Trust Deed dated 7thMay 1985.|
|---|---|
|How the charity is
constituted and run.|The general management and control of the Playing Field
and the arrangements for its use is vested in a committee of
management, hereinafter referred to as “the Management
Committee”.
The Management Committee Terms and Conditions were
drawn up from The Conveyance & Trust Deed dated 7thMay
1985, when the Chulmleigh Playing Field was conveyed to
The Chulmleigh Parish Council, the Custodian of the
Charity, to be held upon trust for a recreation ground for the
benefit of the inhabitants of the Parish of Chulmleigh. Rules
made subsequently for the conduct of The Playing Fields
business have been incorporated in accordance with the
Conveyance & Trust Deed.
Members of the Management Committee are elected (from
the groups that use the facilities) at the Annual General
Meeting for a term of office commencing at the end of the
Annual General Meeting at which they are elected and
expiring at the end of the Annual General meeting in the
following year.|
|Officers’ election.|Officers are appointed or reappointed annually at the
Annual General Meeting.|
|Safeguarding & Child
Protection, Vulnerable
Adults, Equality and
Diversity and Conduct for
Coaches, Staff &
Volunteers.|Policies are in place.
Officers, Staff and Volunteers are not eligible for disclosure
and barring checks, because their roles are not 'Regulated
Activity'.|
||Health & Safety.|Safeguarding & Child Protection Officer:
Andrew Mosedale
Deputy Safeguarding and Child Protection Officer:
Kara Pincombe
Health & Safety Officer:
Andrew Mosedale|
|---|---|---|
## **Objectives and activities:**
|Summary of the objects of
the charity set out in the
governing document.|Enable the provision of year-round recreational and social
opportunities based on open access, equality of opportunity
and youth development.
Encourage maximum community use of the facilities for the
health, enjoyment, and benefit of all users.
Help people maintain a healthier lifestyle and enjoy a greater
sense of well-being.
The facilities shall be available for use by any person
irrespective of age, ability, income, or gender, and those with
learning difficulties and disabilities.|
|---|---|
|Relationships with the
community.|CPFA works with all the local clubs and groups.
The Officers give their time voluntarily and receive no
remuneration or other benefits
Without this valuable contribution of time, energy and
expertise we would not have been able to achieve so
much.|
## **Finances:**
||The charity’s principal
sources of income and
expenditure.|Our main source of income is the hire fees received for
community use of the Pavilion and Playing Fields which
cover the costs associated with running the facilities,
We rely on the local community for their continued support.|
|---|---|---|
## **Declaration:**
Signed: Howard Martin Meadows
Position: Secretary Date: 1[st] January 2025
2
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024**
||31.03.2023
**INCOME**
17,346.15
Lettings
0.00
Fitness Suite
1,500.00
Parish Council Grant
283.05
Electric Vehicle Charging
455.00
Donations:
- Various
402.15
- Rural Cinema
0.00
PRS refund
394.91
Bar Net Profit
20,381.26
**Less: EXPENDITURE**
3,607.32
Building improvements & maintenance
0.00
Kitchen (over and above restricted funds balance)
343.36
Play area costs (over and above restricted funds balance)
1,590.29
Insurances
4,254.59
Electricity
1,460.67
Oil
0.00
Play area inspection
374.00
Water Charges
2,831.22
Cleaning
1,232.99
Grass cutting and grounds
196.80
Diesel
447.09
Licences
877.71
Sundry Expenses
209.93
Internet provision
70.00
Hire of Town Hall for Coffee mornings
0.00
Bar stock written off
311.88
Covid-19 PPE
613.65
Picnic Tables
219.99
Shed
166.99
Hand dryer
18,808.48
1,572.78 **EXCESS OF OPERATING EXPENDITURE OVER INCOME**||**31.03.2024**|
|---|---|---|---|
||||**16,577.05**
**2,210.00**
**1,500.00**
**8.75**
**0.00**
**422.81**
**38.53**
**0.00**|
||||**20,757.14**|
||||**5,631.40**
**484.40**
**0.00**
**1,909.74**
**6,111.18**
**1,990.91**
**150.00**
**338.00**
**2,790.51**
**1,527.50**
**187.52**
**359.00**
**572.51**
**329.94**
**40.00**
**183.62**
**77.97**
**0.00**
**0.00**
**0.00**|
||||**22,684.20**|
|||||
||||**-1,927.06**|
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2024**
||31.03.2023
**ASSETS**
28,112.00
Lloyds Bank account
0.00
Amounts owed by users
458.62
Bar Stock at Cost
1,491.99
Insurance paid in advance
30,062.61
**TOTAL ASSETS**||**31.03.2024**|
|---|---|---|---|
||||**28,994.47**
**1,080.31**
**0.00**
**0.00**|
||||**30,074.78**|
## **REPRESENTED BY:**
## **RESTRICTED FUNDS**
|Balance b/f
Income
176.18
Night Landing Site
**176.18**
**0.00**
6,399.69
New building
**6,399.69**
**2,523.56**
0.00
Kitchen
**0.00**
**3,850.00**
0.00
Fitness Suite
**0.00**
**8,764.00**
6,575.87
**6,575.87**
**15,137.56**
**GENERAL FUNDS**
22,217.98
General Funds brought forward
-304.02
Less: Transfer to Restricted Funds
1,572.78
Less: Deficit for the year
23,486.74
General Funds carried forward
30,062.61||Balance b/f
Income
**176.18**
**0.00**
**6,399.69**
**2,523.56**
**0.00**
**3,850.00**
**0.00**
**8,764.00**|Transfer
**0.00**
**0.00**
**0.00**
**0.00**|Transfer
**0.00**
**0.00**
**0.00**
**0.00**|Expenditure
**0.00**
**1,332.00**
**3,850.00**
**8,016.33**|Expenditure
**0.00**
**1,332.00**
**3,850.00**
**8,016.33**|Balance c/f|
|---|---|---|---|---|---|---|---|
||||||||**176.18**
**7,591.25**
**0.00**
**747.67**|
|||**6,575.87**
**15,137.56**|**0.00**||**13,198.33**
**23,486.74**
**0.00**
**23,486.74**
**-1,927.06**||**8,515.10**
**21,559.68**|
|||||||||
|||||||||
|||||||||
||||||||**30,074.78**|
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION**
## **CHARITY NUMBER 292125**
## **INDEPENDENT EXAMINERS REPORT**
## **TO THE TRUSTEES OF**
## **THE CHULMLEIGH PLAYING FIELDS ASSOCIATION**
I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2024.
## **Respective Responsibilities of Trustees and Examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act, and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Mark Joslin
Mark Joslin Meadow Mist, Chawleigh. 19 April 2024
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2024**
||31.03.2023
**INCOME**
17,346.15
Lettings
0.00
Fitness Suite
1,500.00
Parish Council Grant
283.05
Electric Vehicle Charging
455.00
Donations:
- Various
402.15
- Rural Cinema
0.00
PRS refund
394.91
Bar Net Profit
20,381.26
**Less: EXPENDITURE**
3,607.32
Building improvements & maintenance
0.00
Kitchen (over and above restricted funds balance)
343.36
Play area costs (over and above restricted funds balance)
1,590.29
Insurances
4,254.59
Electricity
1,460.67
Oil
0.00
Play area inspection
374.00
Water Charges
2,831.22
Cleaning
1,232.99
Grass cutting and grounds
196.80
Diesel
447.09
Licences
877.71
Sundry Expenses
209.93
Internet provision
70.00
Hire of Town Hall for Coffee mornings
0.00
Bar stock written off
311.88
Covid-19 PPE
613.65
Picnic Tables
219.99
Shed
166.99
Hand dryer
18,808.48
1,572.78 **EXCESS OF OPERATING EXPENDITURE OVER INCOME**||**31.03.2024**|
|---|---|---|---|
||||**16,577.05**
**2,210.00**
**1,500.00**
**8.75**
**0.00**
**422.81**
**38.53**
**0.00**|
||||**20,757.14**|
||||**5,631.40**
**484.40**
**0.00**
**1,909.74**
**6,111.18**
**1,990.91**
**150.00**
**338.00**
**2,790.51**
**1,527.50**
**187.52**
**359.00**
**572.51**
**329.94**
**40.00**
**183.62**
**77.97**
**0.00**
**0.00**
**0.00**|
||||**22,684.20**|
|||||
||||**-1,927.06**|
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2024**
||31.03.2023
**ASSETS**
28,112.00
Lloyds Bank account
0.00
Amounts owed by users
458.62
Bar Stock at Cost
1,491.99
Insurance paid in advance
30,062.61
**TOTAL ASSETS**||**31.03.2024**|
|---|---|---|---|
||||**28,994.47**
**1,080.31**
**0.00**
**0.00**|
||||**30,074.78**|
## **REPRESENTED BY:**
## **RESTRICTED FUNDS**
|Balance b/f
Income
176.18
Night Landing Site
**176.18**
**0.00**
6,399.69
New building
**6,399.69**
**2,523.56**
0.00
Kitchen
**0.00**
**3,850.00**
0.00
Fitness Suite
**0.00**
**8,764.00**
6,575.87
**6,575.87**
**15,137.56**
**GENERAL FUNDS**
22,217.98
General Funds brought forward
-304.02
Less: Transfer to Restricted Funds
1,572.78
Less: Deficit for the year
23,486.74
General Funds carried forward
30,062.61||Balance b/f
Income
**176.18**
**0.00**
**6,399.69**
**2,523.56**
**0.00**
**3,850.00**
**0.00**
**8,764.00**|Transfer
**0.00**
**0.00**
**0.00**
**0.00**|Transfer
**0.00**
**0.00**
**0.00**
**0.00**|Expenditure
**0.00**
**1,332.00**
**3,850.00**
**8,016.33**|Expenditure
**0.00**
**1,332.00**
**3,850.00**
**8,016.33**|Balance c/f|
|---|---|---|---|---|---|---|---|
||||||||**176.18**
**7,591.25**
**0.00**
**747.67**|
|||**6,575.87**
**15,137.56**|**0.00**||**13,198.33**
**23,486.74**
**0.00**
**23,486.74**
**-1,927.06**||**8,515.10**
**21,559.68**|
|||||||||
|||||||||
|||||||||
||||||||**30,074.78**|
## **CHULMLEIGH PLAYING FIELDS ASSOCIATION**
## **CHARITY NUMBER 292125**
## **INDEPENDENT EXAMINERS REPORT**
## **TO THE TRUSTEES OF**
## **THE CHULMLEIGH PLAYING FIELDS ASSOCIATION**
I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2024.
## **Respective Responsibilities of Trustees and Examiner**
The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of Independent Examiner's Statement**
My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
## **Independent Examiner's Statement**
In connection with my examination, no matter has come to my attention:
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act, and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act
have not been met; or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## Mark Joslin
Mark Joslin Meadow Mist, Chawleigh. 19 April 2024