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2021-03-31-accounts

Report & Accounts for the year ended 31st MARCH 2021

1st BURNHAM AND HITCHAM SCOUT GROUP

Trustees : ex-Officio - Appointment Name
Appointments as of 31/03/21 Notes
Group Chair Katie Mole
Group Secretary Michael Calvert
Group Treasurer Vikas Saini
Group Scout Leader Pupsi Phull
-
Scout Leader Marcus Comfort
Cub Scout Leader (Greybrother) Lynda Kelley
Cub Scout Leader (Jacala)
Beaver Scout Leader (Maple) Jo Ford
Beaver Scout Leader (Wolverine) Jennie Phelan
Trustee Sharon Owen
Trustee James Ingram
Trustee Mary Jenkins
Trustee Bruce Snelling
TRUSTEES - Elected Name

TRUSTEES: Nominated Name Representing Beaver Scout Leader (Maple) Representing Beaver Scout Leader (Wolverine) Jennie Phelan Representing Cub Scout Leader (Jacala) Mary Stanton Representing Cub Scout Leader (Greybrother) Sharon Owen Representing Scout Leader TRUSTEES: Co-opted Name

BANKERS

Lloyds Bank 123 High Street, Slough, SL1 1DH

OTHER

Group / Registration Number with Scout Association 13339 Charity Registration Number 291701 Contact Name and Address Vikas Saini, 18 Francis Way, Cippenham, Berkshire, SL1 5PJ

Page 1

Burnham and Hitcham Accounts 2020 2021

Trustees Annual Report for the year ended 31st March 2021

MAJOR ACTIVITIES AND ACHIEVEMENTS IN THE YEAR

All sections have been very active providing a wide range of activities and experiences for the children.

We have 104 boys and girls on the roll with girls present in all sections. We currently have a significant number of young people of Scouting age on our waiting list. Despite all the other distractions for our young people, Scouting still remains popular.

Transport

The minibus usage was reduced significantly due to COVID-19 restrictions. We are confident that going forward its usage will continue to benefit the scouting community and support our activities.

Fundraising

Fundraising efforts from the group totalled over £1,036 from textile recycling and the sale of calendars. At all these events parental support is a necessity and we need to keep actively fundraising to help raise funds to provide for the varied programme we want to lay on for the children. We have lots of ideas, but need parents to come forward, to make them a success.

A Gift Aid claim was made to HMRC for all the subscriptions paid by parents and this generated a payment to us of £1,336.

Subs are £39 per term and £31.52 of this covers the running costs of the group and insurance. The remaining £7.48 goes towards the cost for the materials needed for weekly section meetings. As you can see from the accounts, fundraising, grants and gift aid are so important, it has allowed us to subsidise the cost of activities by £1,599 this year. Without fundraising and gift aid, parents would have been asked to pay an additional £15 per Beaver/Cub/Scout.

The suplus of £20,023 in our accounts comes from the Group taking advantage of various grants available due to the COVID-19 pandemic, without which, we would have had a £3,463 deficit. Last year we had a surplus of £9,009.

COVID-19 has meant outdoor activities could not take place. Restrictions during the year also significantly reduced use of the Scout Hut resulting in a deferral of planned capital projects. This has led to an increase in cash balances from £28,603 in 2020 to £50,917 in 2021. The Group intends to use these funds during the year for its planned capital projects and for outdoor activities, once restrictions allow.

Scout Hut

The Scout Hut was not used for events during the year due to COVID-19 restrictions.

Camps and activities

All sections remained active throughout the year. COVID-19 restrictions meant camping activities were not possible and the Scout Hut could not be used for face-to-face Scouting activities, however, all section were able to continue delivering regular activities by moving online. We are ever thankful for Leader, helpers and parents for their efforts to run such a varied and exciting programme during the exceptionally difficult circumstances faced during the year.

Subscriptions

No changes to subscriptions since September 2018. Capitation and fixed costs have increased during this period and therefore there is a requirement to increase subscriptions to cover this shortfall. Subscriptions are collected via OSM for a 2.95% fee.

The Group is a trust established under its rules which are common to all Scout Groups and Districts.

Trustees are appointed in accordance with the Policy, Organisation & Rules of The Scout Association.

The accounts have been drawn up on the receipts and payments basis which is consistent with the previous year.

The accounts have been created from the electronic banking records for each of the sections and the respective leaders' records. When able to, the sections' physical receipts and printed bank statements will be checked against the accounts submitted.

The group bank accounts' printed statements and receipts have been Independently Examined.

Approved by the trustees on 04th September 2021 and signed on their behalf by:

Mrs K Mole - Chair Mr V Saini - Treasurer

Page 2

Burnham and Hitcham Accounts 2019 2020

Statement of Assets & Liabilities 31st MARCH 2021

Statement of Assets & Liabilities
31st MARCH 2021
MONETARY ASSETSCash, Bank and similar funds
Bank Deposit Accounts -
Group Account
Group Savings
Scout Troop Account
Greybrother Pack Account
Jacala Pack Account
Maple Beavers Account
Wolverine Beavers Account
Cash in Hand
Land and Building
Motor vehicles and trailers
Furniture, fixtures and fittings
Camping equipment		 This Year
This Year
This Year
General
Restricted
Total
Total
Total
Total
£
£
£
10,787.18
1,845.00
12,632.18
36,208.07
548.00
36,756.07
429.58
0.00
429.58
154.58
0.00
154.58
0.00
0.00
0.00
306.42
0.00
306.42
285.30
0.00
285.30
406.92
0.00
406.92
£48,578.05
£2,393.00
£50,971.05
250,000.00
10,000.00
5,000.00
20,000.00
£285,000.00		 Previous Year
Previous Year
Previous
General
Restricted
Total
Total
Total
Total
£
£
£
1,000.00
0.00
1,000.00
21,112.82
548.00
21,660.82
3,547.00
0.00
3,547.00
1,149.43
0.00
1,149.43
0.00
0.00
0.00
406.89
0.00
406.89
428.79
0.00
428.79
409.86
0.00
409.86
£28,054.79
£548.00
£28,602.79
250,000.00
12,000.00
5,000.00
20,000.00
£287,000.00
£287,000.00

Page 1

Burnham and Hitcham Accounts 2019 2020

Receipts & Payments Account Summary for the year ended 31st MARCH 2021

Receipts & Payments Account Summary
for the year ended
31st MARCH 2021
Total receipts for the year (see page 4)
Total payments for the year (see page 5)
Net receipts for the year
Cash, bank and similar funds brought forward 31/03/2020
Cash, bank and similar funds brought forward 31/03/2020, plus 2020/2021 receipts
Cash, bank and similar funds 31/03/2021		 Curent
R
Year
Total
£
£32,907.23
£12,383.97
£20,523.26
£28,602.79		 estricted
Funds
£
£1,845.00
£0.00
£1,845.00
£0.00		 Total
P
£
£34,752.23
£12,383.97
£22,368.26
£28,602.79
£50,971.05
£50,971.05
£0.00		 revious
Year
Total
£
£55,401.83
£46,393.14
£9,008.69

Approved by the trustees on 04th September 2021 and signed on their behalf by:

Mrs K Mole - Chair Mr V Saini - Treasurer

Page 2

Burnham and Hitcham Accounts 2019 2020

Receipts for the year ended 31st MARCH 2021

Thi
Ge
F
MEMBERSHIP SUBSCRIPTIONS
including capitation
INVESTMENT INCOME RECEIVED
Bank Interest
DONATIONS AND GRANTS
Burnham Parish Council
Scout Association
COVID-19 Grants
Miscellaneous
ACTIVITIES
Camp/Activity Fees - Maple Beavers Colony
Camp/Activity Fees - Wolverine Beavers Colony
Camp Fees - Jacala Cub Pack
Camp Fees - Greybrother Cub Pack
Camp Fees - Scout Troop
Outings / trips - Jacala
Outings / trips - Maple Beaver Colony
Outings / trips - Wolverine Beaver Colony
Outings / trips - Greybrother Cub Pack
Outings / trips - Scout Troop
Indoor Activities - Wolverine
Indoor Activities - Maple
Indoor Activities - Greybrother Cub Pack
Group Activities
FUND RAISING (gross)
Bag packing
Swimathon
Burnham Christmas Evening
Book sale
Donkey Derby
Easy Fundraising
Sale of textiles
Miscellaneous
OTHER INCOME
Income tax recovered on subscriptions (Gift Aid)
SUNDRY RECEIPTS
Use of Minibus by others
Use of hut
Use of equipment by others
Badges, woggles, uniform
Loans Received
TOTAL RECEIPTS FOR YEAR		 s year
This
neral
Restr
unds
Fund
£
£
9,556.83
9,556.83
7.02
7.02
0.00
0.00
21,854.00
0.00
21,854.00
0.00
0.00
0.00
75.00
185.00
903.50
0.00
0.00
28.32
(2,075.00)
0.00
0.00
0.00
0.00
(883.18)
0.00
0.00
0.00
0.00
0.00
0.00
254.25
781.61
1,035.86
1,336.70
1,336.70
0.00
0.00
0.00
0.00
0.00
0.00
32,907.23		 year
This year
Previous Year
Previ
icted
Total
General
Restrict
s
Total
T
£
£
£
0.00
9,556.83
13,678.44
0.00
9,556.83
13,678.44
0.00
7.02
117.74
0.00
7.02
117.74
0.00
0.00
0.00
0.00
0.00
0.00
1,845.00
23,699.00
0.00
0.00
52.00
1,845.00
23,699.00
52.00
0.00
0.00
830.00
0.00
0.00
545.00
0.00
0.00
2,467.00
0.00
75.00
7,782.50
0.00
185.00
8,011.56
0.00
903.50
170.00
0.00
0.00
250.00
0.00
0.00
320.32
0.00
28.32
313.00
0.00
(2,075.00)
884.00
0.00
0.00
0.00
0.00
0.00
75.14
0.00
0.00
0.00
0.00
0.00
623.00
0.00
(883.18)
22,289.24
0.00
0.00
1,530.95
0.00
0.00
739.00
0.00
0.00
225.18
0.00
0.00
216.97
0.00
0.00
0.00
0.00
0.00
141.59
0.00
254.25
173.40
0.00
781.61
0.00
0.00
1,035.86
3,249.30
0.00
1,336.70
12,286.61
0.00
1,336.70
12,286.61
0.00
0.00
350.00
0.00
0.00
40.00
0.00
0.00
0.00
0.00
0.00
115.50
0.00
0.00
0.00
0.00
0.00
505.50
1,845.00
£34,752.23
£52,178.83		 ous Year
Previous Year
ed
Total
otal
£
0.00
13,678.44
0.00
13,678.44
0.00
117.74
0.00
117.74
548.00
548.00
0.00
0.00
2,675.00
2,727.00
3,223.00
3,275.00
0.00
830.00
0.00
545.00
0.00
2,467.00
0.00
7,782.50
0.00
8,011.56
0.00
0.00
250.00
0.00
320.32
0.00
313.00
0.00
884.00
0.00
0.00
0.00
75.14
0.00
0.00
0.00
623.00
0.00
22,289.24
0.00
1,530.95
0.00
739.00
0.00
225.18
0.00
216.97
0.00
0.00
0.00
141.59
0.00
173.40
0.00
0.00
0.00
3,249.30
0.00
12,286.61
0.00
12,286.61
0.00
350.00
0.00
40.00
0.00
0.00
0.00
115.50
0.00
0.00
0.00
505.50
£3,223.00
£55,401.83		 ious Year
13,678.44
13,678.44
117.74
117.74
548.00
0.00
2,727.00
3,275.00
830.00
545.00
2,467.00
7,782.50
8,011.56
250.00
320.32
313.00
884.00
0.00
75.14
0.00
623.00
22,289.24
1,530.95
739.00
225.18
216.97
0.00
141.59
173.40
0.00
3,249.30
12,286.61
12,286.61
350.00
40.00
0.00
115.50
0.00
505.50

Page 3

Burnham and Hitcham Accounts 2019 2020

Payments for the year ended 31st MARCH 2021

This year
Th
General
Re
Funds
F
PREMISES
£
Rates
0.00
Light and Heat and Water
523.77
Buildings and Contents Insurance
720.34
Keys and locks
0.00
Boiler servicing and repairs
0.00
Repairs and renewals
35.00
Fire Extinguisher Service
0.00
1,279.11
TRANSPORT
Insurance
717.50
Road Tax
265.00
Servicing & MOT
148.70
Minor items for minibus & trailer
150.00
Cost of fuel
0.00
1,281.20
ACTIVITIES
Camp/Activity Costs - Maple Beaver Colony
27.50
Camp/Activity Costs - Wolverine Beaver Colony
0.00
Camp Costs - Greybrother Cub Pack
1,014.00
Camp Costs - Jacala Cub Pack
0.00
Camp Costs - Scout Troop
175.80
Indoor activities - Maple Beaver Colony
216.44
Indoor activities - Wolverine Beaver Colony
389.84
Indoor activities - Greybrother Cub Pack
223.43
Indoor activities - Jacala Cub Pack
154.89
Indoor / local activities - Scout Troop
221.00
Trips / outings - Maple Beaver Colony
0.00
Trips / outings - Wolverine Beaver Colony
49.80
Trips / outings - Greybrother Cub Pack
0.00
Trips / outings - Jacala Cub Pack
9.90
Trips / outings - Scout Troop
0.00
Group Activities
0.00
2,482.61
FUND RAISING EXPENSES
Expenses at Burnham Carnival
0.00
Burnham Christmas evening
0.00
Other
0.00
0.00
ADMIN / ESTABLISHMENT EXPENSES
Envelopes, stationery items, postage,
photocopying etc
31.69
AGM Refreshments
0.00
Kitchen and cleaning supplies
5.30
Phone calls, broadband and annual line rental in
advance
221.47
208.46
TRUSTEES EXPENSES
Capitation Fee for Leaders and helpers
0.00
Training expenses
0.00
0.00
PURCHASE OF CAPITAL EQUIPMENT
Gazebos
0.00
Tents
0.00
Trailer and Straps
0.00
Miscellaneous small items
67.50
67.50
SUNDRY PAYMENTS
Capitation
5,629.14
Online Scout Manager subscriptions
0.00
Presents for leavers
0.00
Purchase of badges, woggles, scarves etc.
1,406.45
Shield (award) & engraving
0.00
Flowers
0.00
7,065.09
TOTAL PAYMENTS FOR YEAR
£12,383.97		 is year
This year
Previous
Previous
Previous
stricted
Total
General
Restricted
Total
unds
Funds
Funds
£
£
£
£
£
0.00
0.00
0.00
0.00
0.00
0.00
523.77
558.70
0.00
558.70
0.00
720.34
664.02
0.00
664.02
0.00
0.00
22.78
0.00
22.78
0.00
0.00
204.00
0.00
204.00
0.00
35.00
0.00
0.00
0.00
0.00
0.00
59.63
0.00
59.63
0.00
1,279.11
1,509.13
0.00
1,509.13
0.00
717.50
682.10
0.00
682.10
0.00
265.00
260.00
0.00
260.00
0.00
148.70
148.50
0.00
148.50
0.00
150.00
0.00
0.00
0.00
0.00
0.00
57.80
0.00
57.80
0.00
1,281.20
1,148.40
0.00
1,148.40
0.00
27.50
449.60
0.00
449.60
0.00
0.00
491.83
0.00
491.83
0.00
1,014.00
6,864.33
0.00
6,864.33
0.00
0.00
3,877.12
0.00
3,877.12
0.00
175.80
11,828.23
0.00
11,828.23
0.00
216.44
413.11
0.00
413.11
0.00
389.84
457.45
0.00
457.45
0.00
223.43
343.38
0.00
343.38
0.00
154.89
111.12
0.00
111.12
0.00
221.00
171.87
0.00
171.87
0.00
0.00
1,748.13
0.00
1,748.13
0.00
49.80
184.00
0.00
184.00
0.00
0.00
1,101.97
0.00
1,101.97
0.00
9.90
572.10
0.00
572.10
0.00
0.00
1,268.38
0.00
1,268.38
0.00
0.00
439.99
0.00
439.99
0.00
0.00
2,482.61
30,322.61
0.00
30,322.61
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20.00
0.00
20.00
0.00
0.00
60.00
0.00
60.00
0.00
0.00
80.00
0.00
80.00
0.00
31.69
508.90
0.00
508.90
0.00
0.00
436.84
0.00
436.84
0.00
5.30
0.00
0.00
0.00
0.00
221.47
327.90
0.00
327.90
0.00
208.46
1,273.64
0.00
1,273.64
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
3,313.69
3,313.69
0.00
0.00
0.00
0.00
0.00
0.00
67.50
605.42
0.00
605.42
0.00
67.50
605.42
3,313.69
3,919.11
0.00
5,629.14
6,250.00
0.00
6,250.00
0.00
0.00
157.15
0.00
157.15
0.00
0.00
64.11
0.00
64.11
0.00
1,406.45
1,473.00
0.00
1,473.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
7,065.09
8,140.25
0.00
8,140.25
£0.00
£12,383.97
£43,079.45
£3,313.69
£46,393.14		 evious
Total
£
0.00
558.70
664.02
22.78
204.00
0.00
59.63
1,509.13
682.10
260.00
148.50
0.00
57.80

Page 4

Burnham and Hitcham Accounts 2019 2020

Receipts & Payments Account Summary

Total receipts for the year
Total payments for the year
Net receipts for the year
Cash, bank and similar funds brought forward
Cash, bank and similar funds carried forward
Receipts for the year ending 31/3/2020
MEMBERSHIP SUBSCRIPTIONS
INVESTMENT INCOME RECEIVED
DONATIONS AND GRANTS
ACTIVITIES
FUND RAISING (gross)
OTHER INCOME
SUNDRY RECEIPTS
TOTAL RECEIPTS FOR YEAR
Payments for the year ended 31/3/2020
PREMISES
TRANSPORT
ACTIVITIES
FUND RAISING EXPENSES
ADMIN / ESTABLISHMENT EXPENSES
TRUSTEES EXPENSES
PURCHASE OF CAPITAL EQUIPMENT
SUNDRY PAYMENTS
TOTAL PAYMENTS FOR YEAR
Statement of Assets & Liabilities at 31/3/17
MONETARY ASSETS Cash, Bank and similar funds
NON-MONETARY ASSETS		 This
Previous
Year
Year
Total
Total
£
£
34,752.23
55,401.83
12,383.97
46,393.14
22,368.26
9,008.69
28,602.79
£50,971.05
£
£
9,556.83
13,678.44
7.02
117.74
23,699.00
3,275.00
-883.18
22,289.24
1,035.86
3,249.30
1,336.70
12,286.61
0.00
505.50
£34,752.23
£55,401.83
£
£
1,279.11
1,509.13
1,281.20
1,148.40
2,482.61
30,322.61
0.00
80.00
208.46
1,273.64
0.00
0.00
67.50
3,919.11
7,065.09
8,140.25
£12,383.97
£46,393.14
£
£
50,971.05
28,602.79
285,000.00
287,000.00

Page 5

Burnham and Hitcham Accounts 2019 2020

01/04/2020 - 31/03/2021

Income

Outgoings

01/04/2020 - 31/03/2021
Income		 Outgoings Outgoings Outgoings
Total receipts for the year
Less: COVID-19 Grants
Receipts from operating activities
Represented by
Subscriptions
Bank interest
Activities and camp fees
Donations and grants
Fundraising
Gift aid
Sundry receipts		 2021
2020
34,752
55,402
Capitation
Running Costs
-23,699
0
Activity and camp costs
Purchase of Equipment
11,053
55,402
Fundraising expenses
2021
2020
9,557
13,678
7
118
-883
22,289
0
3,275
1,036
3,249
1,337
12,287
0
506
11,053
55,402		 2021
2020
5,629
6,250
4,205
5,821
2,483
30,323
68
3,919
0
80
12,384
46,393
Income 2021
Subscriptions
Bank interest
Activities and camp
fees
Donations and grants
Fundraising		 Outgoings 2021
Capitation
Running Costs
Activity and camp costs
Purchase of Equipment
Fundraising expenses
Income 2020
Subscriptions
Bank interest
Activities and camp
fees
Donations and grants
Fundraising		 Outgoings 2020
Capitation
Running Costs
Activity and camp costs
Purchase of Equipment
Fundraising expenses

TWO IIIVERS ACCOUNTANCY Independent examiner's report to the Trustees of I" Burnham and Hiteham Scout Group I report to the trust¢¢s on my examination of the accounts of I, Burnham and Hitcham Scout Group t.or the ycar cnded 31 ' March 2021. Responsibilitie5 and basis of report A5 Ihc charily Ii'ustees you are I'c.sp()nsible for the prep<iralion ()f thL' aLcounts in accordance willi IhL rLqiiirLinLiits ot. the Cliarilios ALI 2011 ('tlIL Acl,). I reporl in respect ot my examiiiation of the Trustee's accounts carried out under section 145 ()I"Ihe 2011 Ail ai)d in L<irryingF oul iny examiii¢ilii)n I have tol IowLd all the appliLcible Dircltions g?ivLn by IIIL Charily Coiiiinission undLr scclioii 145(5)(b) ol. IIIL 2011 Act. Independent examiner's statement I have cornpletcd my examin1¢ tion. I conl irm Ihal nn m1( lei'ial matlers have come to my ¢ItILiili()n iii L()nnLLtion willi the Lxainiii<ili()n gTIViII&T ML LdLISL lo bLli¢vL tlidl in uny malerial resp¢¢l'. ( l } accounlingy records wcrc not kept iii resp¢it ot'the charily as rcquirL'd by s¢¢tion 130 of Ili¢ Acl. oi. {2) th¢ accounts do not accord with Iliose records; or (3) the accounts do not comply wilh IIIL appliLdbl¥ requirements concerninbl the torm and ¢()i)t¢nt of accoliiils sel oul in tliL CliariliL's (Accounls ￿ld Rep()ris) RLbFulali()n5 2008 IiihLr ihan any requirement Ihat the acc()Lint8 bTiVC cl 'triie and tair view, whiLh is not a matlLr c()i)%idLred (IS Pc1ri ot an independLiII Lxaminalion. I liav¥ no coiiccrn5 and have coinc aLr()s% n() ()Iliri' mdllLrs in coniiection with ihe ¢xamination to wliich attention should bL dr<iwn iii this report in order to enable a proper understanding ot the accounls l() bL fLdihcd. Signed:...... Narne.. Delia Allott F.C.C.A Date: 21 September 2021 ACCA