Charity number: 291530
Community Centre for Refugees from Vietnam, Laos and Cambodia
Report of the Trustees and Unaudited Financial Statements
For the year ended 31 March 2022
Community Centre for Refugees from Vietnam, Laos and Cambodia Contents Page For the year ended 31 March 2022
| Report of the Trustees | 1 to 3 |
|---|---|
| Independent Examiner's Report to the Trustees | 4 |
| Statement of Financial Activities | 5 |
| Statement of Financial Position | 6 |
| Notes to the Financial Statements | 7 to 14 |
Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees For the year ended 31 March 2022
The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).
Chair's report
Following the outbreak of the Covid-19 pandemic in 2020 and a series of lock-downs, in 2021-22 the Centre for Refugees from Vietnam, Laos and Cambodia at Centre 151 (VLC-Centre 151) has been focused on regaining our balance. Our most immediate priority was to ensure that our members from the Southeast Asian and wider community could receive their vaccine in order for them to be protected and also to allow us to restart our face-to-face activities in the safest way possible.
We would like to thank Hackney Giving for their support realising this work through their Messenger Grant and Community Champion Forum, allowing us to connect with City and Hackney's Public Health Team and other voluntary organisations within the Borough in order to ensure sharing of life saving information around the pandemic was made swiftly, accurately, and efficiently.
We also would like to thank Independent Age who allowed us to focus on galvanising our team of staff and volunteers in order to re-launch our face-to-face programmes for the community which had been interupted by the lock-downs. This year was therefore marked by the return of our older service users after shielding for a year. Thanks to the continuous support of Hackney Council, our members reunited around our lunch club - alongside our physical and cultural activities - which is a highlight of the week for many of our older service users. It was a relief for all to finally meet again in person and share their experience of the past year. Despite our efforts to encourage older members to return, some are still shielding and afraid to socialise. Our telephone befriending programme initiated during the pandemic is therefore still in place in order to support those who are not ready to access public spaces.
The concern around the Covid-19 pandemic is still present, especially with cases involving long Covid. However we managed to safely restart all our activities in a series of stages spread throughout the year. This transition back to our regular activities led to the final reinstatement of large gatherings for the community in our Main Hall in early 2022. We are however constantly keeping an eye on public health announcements and taking part in the Community Champion Forum in order to ensure we continue to monitor closely the health situation.
None of this would have been possible without the generous support of The London Community Foundation who allowed us to stabilise our finances whilst we are rebuilding our earned income. 2021-22 has definitely seen an improvement with 40% of our budget raised through space hire versus 17% the previous year. This is still much under our pre-pandemic level of sustainability but we are hopefully heading in the right direction.
With support from National Lottery Community Fund / Awards for All, we carried out some urgent roof repairs allowing us to welcome back the community in a safe environment. As communities recover from the Covid-19 crisis, VLC-Centre 151 has an important role to play by offering a space for all to reconnect. We have seen the enthusiasm of many individuals and groups this year wishing to restart their activities and we are glad the Centre is here to provide a home for all. As we continued our partnership with resident dance company Van Huynh Company, we were delighted to see artists who were badly hit by the pandemic, returning to VLC-Centre 151 and identifying our Centre as a home for creativity, diversity and cultural expression.
There are still many challenges ahead but this year shows that we are hopefully on a path to recovery. One of the major issues we are dealing with is certainly the impact of the pandemic on the mental health of our service users. Other national/global issues causing increases in food and energy prices are also impacting on our work. In these times of turmoil, we are proud that VLC- Centre 151 remains a haven for the Southeast Asian and wider community, giving vital hope and support to those in need.
OBJECTIVES AND ACTIVITIES
Objectives and aims
The trust's objects are the promotion of any charitable activities for the benefit of the refugees from Vietnam, Laos and Cambodia in particular the relief of poverty, the advancement of education and the provision of facilities for recreation and leisure. The policies adopted in furtherance of these objects are the operational policies listed below which are reviewed on a regular basis.
1 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued
For the year ended 31 March 2022
Finance Policy and Procedure Confidentiality Procedure Health and Safety Policy Complaints Procedure Vulnerable Adults and Children Protection Policy Grievance Policy & Procedure Staff Safety and Harassment Policy Roles of the Management Committee Training Policy Equal Opportunities Policy and Procedure Risk Assessment Policy Environmental Policy
The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.
FINANCIAL REVIEW
Significant events
The financial position of the charity at the end of the financial year is as detailed in the attached financial statements. The charity received funding from charitable sources totalling £99,308 (2020: £85,114) during the year. It is financially dependent on funding from these sources.
Reserves
It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The trust was established by a charitable constitution on 23 March 2003.
Recruitment and appointment of trustees
The trustees and the officers, which also refer to as the Management Committee, within it are selected at each annual general meeting.
The Management Committee comprised of 11 members. 3 co-optees of which 1 member must be from Laotian and 1 from Cambodian Community. The Term of office of elected members is 2 years. Half of these members will be retired annually and be eligible for re-election. The Amendment of the Constitution in 1995 states not more than 3 Co-optees shall be co-opted by the Management Committee as non-executive members. They shall be entitled to vote at the meetings of the Management Committee and shall serve until the next general meeting after individual co-option. The Management Committee is a policy making body and shall meet not less than 4 times a year. The day-to-day affair is managed by a Standing Committee that includes Chairperson, Secretary and Treasurer.
There were no related parties identified during the year.
The trustees has assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
REFERENCE AND ADMINISTRATIVE INFORMATION
Name of Charity
Community Centre for Refugees from Vietnam, Laos and Cambodia
Charity registration number 291530 Principal address 151 Whiston Road London, E2 8GU
2 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued For the year ended 31 March 2022
Trustees
The trustees and officers serving during the year and since the year end were as follows:
Mr Thinh Van Lai (Chairman) Mrs Sobopha Owen (Vice chair) Mr Tai Phat Tu (treasurer) Mr K Phomavongsa (Vice chair) Mr Dam Van Huynh (Secretary) Mrs Anna Thao Lai Mrs Loan Anh Nguyen Mr Tran Kien Dan Mr Gac Van Nguyen Mr Dinh Pham Mr Andrew Philip Coggins MBE
Independent examiner
Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS
Approved by the Board of Trustees and signed on its behalf by
............................................................................. Mr Thinh Van Lai (Chairman)
29 July 2022
3 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Independent Examiners Report to the Trustees For the year ended 31 March 2022
I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiners statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Andrew M Wells FMAAT Counterculture Partnership LLP
29 July 2022
99 Western Road
Lewes East Sussex BN7 1RS
4 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Activities For the year ended 31 March 2022
| Notes Income and endowments from: Donations and legacies 2 Charitable activities 3 Total Expenditure on: Charitable activities 4/5 Total Transfers between funds Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 2,669 51,283 53,952 (7,029) (7,029) (1,138) 45,785 253,405 299,190 |
Restricted funds £ 63,735 - 63,735 (84,745) (84,745) 1,138 (19,872) 19,872 - |
2022 £ 66,404 51,283 117,687 (91,774) (91,774) - 25,913 273,277 299,190 |
2021 £ 81,764 17,544 99,308 (70,931) (70,931) - 28,377 244,900 273,277 |
|---|---|---|---|---|
5 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Position As at 31 March 2022
| Notes Fixed assets Tangible assets 10 Current assets Cash at bank and in hand Creditors: amounts falling due within one year 11 Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds 12 Unrestricted income funds 12 Total funds |
£ 2022 193,800 193,800 110,072 110,072 (4,682) 105,390 299,190 299,190 - 299,190 299,190 |
£ 2021 196,593 196,593 79,841 79,841 (3,157) 76,684 273,277 273,277 19,872 253,405 273,277 |
|---|---|---|
The financial statements were approved and authorised for issue by the Board and signed on its behalf by:
Mr Thinh Van Lai (Chairman) Trustee
29 July 2022
6 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements
For the year ended 31 March 2022
1. Accounting Policies
Basis of accounting
The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.
Community Centre for Refugees from Vietnam, Laos and Cambodia meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).
Going concern
The financial statements are prepared, on a going concern basis, under the historical cost convention.
Incoming resources
All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:
Resources expended
Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:
Taxation
As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company, and is therefore included in the relevant costs in the Statement of Financial Activities.
Tangible fixed assets
Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:
Land and Buildings 99 years Straight line Fixtures and Fittings 20% Straight line
2. Income from donations and legacies
| Donations received Grants received |
Unrestricted funds £ 100 2,569 2,669 |
Restricted funds £ - 63,735 63,735 |
2022 £ 100 66,304 66,404 |
2021 £ - 81,764 81,764 |
|---|---|---|---|---|
7 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
Analysis of grants received
| Arnold Clark Community Fund Hackney Council Lunch Club Hackney Council Main Grant Hackney Giving Messenger Independent Age National Lottery Awards for All Power to Change - CCLORS The Co-op Fund The London Community Foundation The Phoenix Fund |
2022 £ 1,000 12,381 - 6,854 15,000 10,000 - - 18,500 - 63,735 |
2021 £ - 12,381 8,000 2,937 - - 10,000 3,400 9,576 20,000 66,294 |
|---|---|---|
3. Income from charitable activities
| Unrestricted funds Community activities Hall bookings Luncheon club Tai Chi Membership fee Others |
2022 £ 49,183 1,990 40 70 - 51,283 51,283 |
2021 £ 16,864 - - - 680 |
|---|---|---|
| 17,544 17,544 |
8 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
4. Costs of charitable activities by fund type
| ts of charitable activities by fund type | ||||
|---|---|---|---|---|
| Direct cost Events and activities Repairs and maintenance Travelling Postage and stationery Others Telephone Website and marketing costs Premises costs Management Staff costs - wages & salaries Staff costs - social security costs Staff costs - pension contributions Depreciation - leased assets Legal fees Funding consultancy Duty Manager Governance costs Accountancy fees |
Unrestricted funds £ 151 - - - 261 - - 2,934 3,346 - - - 2,794 - - 889 - 3,683 7,029 |
Restricted funds £ 5,959 - 2,450 205 239 937 341 18,890 29,021 49,198 - 1,402 - - 2,000 1,684 1,440 55,724 84,745 |
2022 £ 6,110 - 2,450 205 500 937 341 21,824 32,367 49,198 - 1,402 2,794 - 2,000 2,573 1,440 59,407 91,774 |
2021 £ 1,715 218 1,540 842 - 936 246 9,356 |
| 14,853 43,717 2,075 1,552 2,794 1,500 3,000 - 1,440 |
||||
| 56,078 70,931 |
9 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
5. Costs of charitable activities by activity type
| Support costs Community activities Duty Manager Staff costs - wages & salaries Staff costs - social security costs Staff costs - pension contributions Accountancy fees Depreciation - leased assets Events and activities Repairs and maintenance Travelling Postage and stationery Others Telephone Website and marketing costs Premises costs Legal fees Funding consultancy |
Activities undertaken directly £ - - - - - - 6,110 - 2,450 205 500 937 341 21,824 - - 32,367 32,367 |
Support costs £ 2,573 49,198 - 1,402 1,440 2,794 - - - - - - - - - 2,000 59,407 59,407 |
2022 £ 2,573 49,198 - 1,402 1,440 2,794 6,110 - 2,450 205 500 937 341 21,824 - 2,000 91,774 91,774 |
2021 £ - 43,717 2,075 1,552 1,440 2,794 1,715 218 1,540 842 - 936 246 9,356 1,500 3,000 |
|---|---|---|---|---|
| 70,931 70,931 |
6. Analysis of support costs
| Community activities Management Activity Governance costs Activity |
2022 £ 57,967 1,440 59,407 |
2021 £ 54,638 1,440 56,078 |
|---|---|---|
10 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
7. Net income/(expenditure) for the year
This is stated after charging/(crediting):
| This is stated after charging/(crediting): | ||
|---|---|---|
| 2022 | 2021 | |
| £ | £ | |
| Depreciation of assets held under hire purchase agreements | 2,794 | 2,794 |
| Accountancy fees | 1,440 | 1,440 |
| Staff pension contributions | 1,402 | 1,552 |
8. Staff costs and emoluments
Total staff costs for the year ended 31 March 2022 were:
| Salaries and wages Social security costs Pension costs |
2022 £ 49,198 - 1,402 50,600 |
2021 £ 43,717 2,075 1,552 47,344 |
|---|---|---|
9. Comparative for the Statement of Financial Activities
| Income and endowments from: Donations and legacies Charitable activities Total Expenditure on: Charitable activities Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted funds £ 15,470 17,544 33,014 (24,509) (24,509) 8,505 244,900 253,405 |
Restricted funds £ 66,294 - 66,294 (46,422) (46,422) 19,872 - 19,872 |
2021 £ 81,764 17,544 99,308 (70,931) (70,931) 28,377 244,900 273,277 |
|---|---|---|---|
11 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued
For the year ended 31 March 2022
10. Tangible fixed assets
| Cost or valuation At 01 April 2021 At 31 March 2022 Depreciation At 01 April 2021 Charge for year At 31 March 2022 Net book values At 31 March 2022 At 31 March 2021 |
Land and Buildings £ 276,559 276,559 79,966 2,793 82,759 193,800 196,593 |
Fixtures and Fittings £ 45,327 45,327 45,327 - 45,327 - - |
Total £ 321,886 321,886 125,293 2,793 128,086 193,800 |
|---|---|---|---|
| 196,593 |
The depreciation charge for the year is £2,793 in respect of assets leased under finance leases or hire purchase contracts.
11. Creditors: amounts falling due within one year
| Other creditors Accruals and deferred income |
2022 £ 3,242 1,440 4,682 |
2021 £ 1,717 1,440 3,157 |
|---|---|---|
12. Movement in funds
Unrestricted Funds
| Designated Building fund Building maintenance fund Redundancy Fund General General |
Balance at 01/04/2021 £ 196,593 12,000 - 44,812 253,405 |
Incoming resources £ - - - 53,952 53,952 |
Outgoing resources £ (2,793) - - (4,236) (7,029) |
Transfers £ - 3,000 12,000 (16,138) (1,138) |
Balance at 31/03/2022 £ 193,800 15,000 12,000 78,390 299,190 |
|---|---|---|---|---|---|
12 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
Unrestricted Funds - Previous year
| Designated Building fund Building maintenance fund General General |
Balance at 01/04/2020 £ 199,387 12,000 33,513 244,900 |
Incoming resources £ - - 33,014 33,014 |
Outgoing resources £ (2,794) - (21,715) (24,509) |
Transfers £ - - - - |
Balance at 31/03/2021 £ 196,593 12,000 44,812 253,405 |
|---|---|---|---|---|---|
Purpose of unrestricted Funds
Building maintenance fund
This has been established to ensure funds are available for essential maintenance at 151 Whiston Road.
Redundancy Fund
Given ongoing funding uncertainties, we have established this fund to ensure we can meet our financial obligations should we have to make any posts redundant.
Building fund
The Designated Building Fund consists of the value of the lease on the 151 Whiston Road property which expires in March 2086.
General
These are to be used in running a community centre.
Restricted Funds
| Restricted fund Restricted Funds - Previous year Restricted fund |
Balance at 01/04/2021 £ 19,872 19,872 Balance at 01/04/2020 £ - - |
Incoming resources £ 63,735 63,735 Incoming resources £ 66,294 66,294 |
Outgoing resources £ (84,745) (84,745) Outgoing resources £ (46,422) (46,422) |
Transfers £ 1,138 1,138 Transfers £ - - |
Balance at 31/03/2022 £ - - Balance at 31/03/2021 £ 19,872 19,872 |
|---|---|---|---|---|---|
13 of 14
Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022
Purpose of restricted funds
Restricted fund
Delivering activities for the general community attending Centre 151 as well as providing a vital service for members of the communities from Vietnam, Laos and Cambodia.
13. Analysis of net assets between funds
| Unrestricted funds General General Designated Building fund Building maintenance fund Redundancy Fund Restricted funds Restricted fund Previous year Unrestricted funds General General Designated Building fund Building maintenance fund Restricted funds Restricted fund |
Tangible fixed assets Net current assets / (liabilities) Net Assets £ £ £ - 78,390 78,390 193,800 - 193,800 - 15,000 15,000 - 12,000 12,000 - - - 193,800 105,390 299,190 Tangible fixed assets Net current assets / (liabilities) Net Assets £ £ £ - 44,812 44,812 196,593 - 196,593 - 12,000 12,000 - 19,872 19,872 196,593 76,684 273,277 |
|---|---|
14 of 14