**Charity number: 291530** **Community Centre for Refugees from Vietnam, Laos and Cambodia** **Report of the Trustees and Unaudited Financial Statements** **For the year ended 31 March 2022** ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Contents Page For the year ended 31 March 2022** |Report of the Trustees|1 to 3| |---|---| |Independent Examiner's Report to the Trustees|4| |Statement of Financial Activities|5| |Statement of Financial Position|6| |Notes to the Financial Statements|7 to 14| ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees For the year ended 31 March 2022** The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2022. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019). ## **Chair's report** Following the outbreak of the Covid-19 pandemic in 2020 and a series of lock-downs, in 2021-22 the Centre for Refugees from Vietnam, Laos and Cambodia at Centre 151 (VLC-Centre 151) has been focused on regaining our balance. Our most immediate priority was to ensure that our members from the Southeast Asian and wider community could receive their vaccine in order for them to be protected and also to allow us to restart our face-to-face activities in the safest way possible. We would like to thank Hackney Giving for their support realising this work through their Messenger Grant and Community Champion Forum, allowing us to connect with City and Hackney's Public Health Team and other voluntary organisations within the Borough in order to ensure sharing of life saving information around the pandemic was made swiftly, accurately, and efficiently. We also would like to thank Independent Age who allowed us to focus on galvanising our team of staff and volunteers in order to re-launch our face-to-face programmes for the community which had been interupted by the lock-downs. This year was therefore marked by the return of our older service users after shielding for a year. Thanks to the continuous support of Hackney Council, our members reunited around our lunch club - alongside our physical and cultural activities - which is a highlight of the week for many of our older service users. It was a relief for all to finally meet again in person and share their experience of the past year. Despite our efforts to encourage older members to return, some are still shielding and afraid to socialise. Our telephone befriending programme initiated during the pandemic is therefore still in place in order to support those who are not ready to access public spaces. The concern around the Covid-19 pandemic is still present, especially with cases involving long Covid. However we managed to safely restart all our activities in a series of stages spread throughout the year. This transition back to our regular activities led to the final reinstatement of large gatherings for the community in our Main Hall in early 2022. We are however constantly keeping an eye on public health announcements and taking part in the Community Champion Forum in order to ensure we continue to monitor closely the health situation. None of this would have been possible without the generous support of The London Community Foundation who allowed us to stabilise our finances whilst we are rebuilding our earned income. 2021-22 has definitely seen an improvement with 40% of our budget raised through space hire versus 17% the previous year. This is still much under our pre-pandemic level of sustainability but we are hopefully heading in the right direction. With support from National Lottery Community Fund / Awards for All, we carried out some urgent roof repairs allowing us to welcome back the community in a safe environment. As communities recover from the Covid-19 crisis, VLC-Centre 151 has an important role to play by offering a space for all to reconnect. We have seen the enthusiasm of many individuals and groups this year wishing to restart their activities and we are glad the Centre is here to provide a home for all. As we continued our partnership with resident dance company Van Huynh Company, we were delighted to see artists who were badly hit by the pandemic, returning to VLC-Centre 151 and identifying our Centre as a home for creativity, diversity and cultural expression. There are still many challenges ahead but this year shows that we are hopefully on a path to recovery. One of the major issues we are dealing with is certainly the impact of the pandemic on the mental health of our service users. Other national/global issues causing increases in food and energy prices are also impacting on our work. In these times of turmoil, we are proud that VLC- Centre 151 remains a haven for the Southeast Asian and wider community, giving vital hope and support to those in need. ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** The trust's objects are the promotion of any charitable activities for the benefit of the refugees from Vietnam, Laos and Cambodia in particular the relief of poverty, the advancement of education and the provision of facilities for recreation and leisure. The policies adopted in furtherance of these objects are the operational policies listed below which are reviewed on a regular basis. 1 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued** ## **For the year ended 31 March 2022** Finance Policy and Procedure Confidentiality Procedure Health and Safety Policy Complaints Procedure Vulnerable Adults and Children Protection Policy Grievance Policy & Procedure Staff Safety and Harassment Policy Roles of the Management Committee Training Policy Equal Opportunities Policy and Procedure Risk Assessment Policy Environmental Policy The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'. ## **FINANCIAL REVIEW** ## **Significant events** The financial position of the charity at the end of the financial year is as detailed in the attached financial statements. The charity received funding from charitable sources totalling £99,308 (2020: £85,114) during the year. It is financially dependent on funding from these sources. ## **Reserves** It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month's expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The trust was established by a charitable constitution on 23 March 2003. ## **Recruitment and appointment of trustees** The trustees and the officers, which also refer to as the Management Committee, within it are selected at each annual general meeting. The Management Committee comprised of 11 members. 3 co-optees of which 1 member must be from Laotian and 1 from Cambodian Community. The Term of office of elected members is 2 years. Half of these members will be retired annually and be eligible for re-election. The Amendment of the Constitution in 1995 states not more than 3 Co-optees shall be co-opted by the Management Committee as non-executive members. They shall be entitled to vote at the meetings of the Management Committee and shall serve until the next general meeting after individual co-option. The Management Committee is a policy making body and shall meet not less than 4 times a year. The day-to-day affair is managed by a Standing Committee that includes Chairperson, Secretary and Treasurer. There were no related parties identified during the year. The trustees has assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **REFERENCE AND ADMINISTRATIVE INFORMATION** ## **Name of Charity** Community Centre for Refugees from Vietnam, Laos and Cambodia **Charity registration number** 291530 **Principal address** 151 Whiston Road London, E2 8GU 2 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued For the year ended 31 March 2022** ## **Trustees** The trustees and officers serving during the year and since the year end were as follows: Mr Thinh Van Lai (Chairman) Mrs Sobopha Owen (Vice chair) Mr Tai Phat Tu (treasurer) Mr K Phomavongsa (Vice chair) Mr Dam Van Huynh (Secretary) Mrs Anna Thao Lai Mrs Loan Anh Nguyen Mr Tran Kien Dan Mr Gac Van Nguyen Mr Dinh Pham Mr Andrew Philip Coggins MBE **Independent examiner** Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS Approved by the Board of Trustees and signed on its behalf by ............................................................................. Mr Thinh Van Lai (Chairman) 29 July 2022 3 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Independent Examiners Report to the Trustees For the year ended 31 March 2022** I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2022. ## **Responsibilities and basis of report** As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act'). I report in respect of my examination of the charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiners statement** I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Andrew M Wells FMAAT Counterculture Partnership LLP 29 July 2022 99 Western Road Lewes East Sussex BN7 1RS 4 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Activities For the year ended 31 March 2022** |**Notes**
**Income and endowments from:**
Donations and legacies
2
Charitable activities
3
**Total**
**Expenditure on:**
Charitable activities
4/5
**Total**
**Transfers between funds**
**Net movement in funds**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
2,669
51,283
**53,952**
(7,029)
**(7,029)**
(1,138)
**45,785**
253,405
**299,190**|**Restricted**
**funds**
**£**
63,735
-
**63,735**
(84,745)
**(84,745)**
1,138
**(19,872)**
19,872
**-**|**2022**
**£**
66,404
51,283
**117,687**
(91,774)
**(91,774)**
-
**25,913**
273,277
**299,190**|**2021**
**£**
81,764
17,544
**99,308**
(70,931)
**(70,931)**
-
**28,377**
244,900
**273,277**| |---|---|---|---|---| 5 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Position As at 31 March 2022** |**Notes**
**Fixed assets**
Tangible assets
10
**Current assets**
Cash at bank and in hand
**Creditors: amounts falling due within one year**
11
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**The funds of the charity**
Restricted income funds
12
Unrestricted income funds
12
**Total funds**|**£**
**2022**
193,800
**193,800**
110,072
**110,072**
(4,682)
**105,390**
**299,190**
**299,190**
-
299,190
**299,190**|**£**
**2021**
196,593
**196,593**
79,841
**79,841**
(3,157)
**76,684**
**273,277**
**273,277**
19,872
253,405
**273,277**| |---|---|---| The financial statements were approved and authorised for issue by the Board and signed on its behalf by: Mr Thinh Van Lai (Chairman) Trustee 29 July 2022 6 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements** **For the year ended 31 March 2022** ## **1. Accounting Policies** ## **Basis of accounting** The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011. Community Centre for Refugees from Vietnam, Laos and Cambodia meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). ## **Going concern** The financial statements are prepared, on a going concern basis, under the historical cost convention. ## **Incoming resources** All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income: ## **Resources expended** Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure: ## **Taxation** As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company, and is therefore included in the relevant costs in the Statement of Financial Activities. ## **Tangible fixed assets** Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Land and Buildings 99 years Straight line Fixtures and Fittings 20% Straight line ## **2. Income from donations and legacies** |Donations received
Grants received|**Unrestricted**
**funds**
**£**
100
2,569
**2,669**|**Restricted**
**funds**
**£**
-
63,735
**63,735**|**2022**
**£**
100
66,304
**66,404**|**2021**
**£**
-
81,764
**81,764**| |---|---|---|---|---| 7 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **Analysis of grants received** |Arnold Clark Community Fund
Hackney Council Lunch Club
Hackney Council Main Grant
Hackney Giving Messenger
Independent Age
National Lottery Awards for All
Power to Change - CCLORS
The Co-op Fund
The London Community Foundation
The Phoenix Fund|**2022**
**£**
1,000
12,381
-
6,854
15,000
10,000
-
-
18,500
-
**63,735**|**2021**
**£**
-
12,381
8,000
2,937
-
-
10,000
3,400
9,576
20,000
**66,294**| |---|---|---| ## **3. Income from charitable activities** |**Unrestricted funds**
_Community activities_
Hall bookings
Luncheon club
Tai Chi
Membership fee
Others|**2022**
**£**
49,183
1,990
40
70
-
**51,283**
**51,283**|**2021**
**£**
16,864
-
-
-
680| |---|---|---| |||**17,544**
**17,544**| 8 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **4. Costs of charitable activities by fund type** |**ts of charitable activities by fund type**||||| |---|---|---|---|---| |**Direct cost**
Events and activities
Repairs and maintenance
Travelling
Postage and stationery
Others
Telephone
Website and marketing costs
Premises costs
**Management**
Staff costs - wages & salaries
Staff costs - social security
costs
Staff costs - pension
contributions
Depreciation - leased assets
Legal fees
Funding consultancy
Duty Manager
**Governance costs**
Accountancy fees|**Unrestricted**
**funds**
**£**
151
-
-
-
261
-
-
2,934
**3,346**
-
-
-
2,794
-
-
889
-
**3,683**
**7,029**|**Restricted**
**funds**
**£**
5,959
-
2,450
205
239
937
341
18,890
**29,021**
49,198
-
1,402
-
-
2,000
1,684
1,440
**55,724**
**84,745**|**2022**
**£**
6,110
-
2,450
205
500
937
341
21,824
**32,367**
49,198
-
1,402
2,794
-
2,000
2,573
1,440
**59,407**
**91,774**|**2021**
**£**
1,715
218
1,540
842
-
936
246
9,356| |||||**14,853**
43,717
2,075
1,552
2,794
1,500
3,000
-
1,440| |||||**56,078**
**70,931**| 9 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **5. Costs of charitable activities by activity type** |**Support costs**
**Community activities**
Duty Manager
Staff costs - wages & salaries
Staff costs - social security
costs
Staff costs - pension
contributions
Accountancy fees
Depreciation - leased assets
Events and activities
Repairs and maintenance
Travelling
Postage and stationery
Others
Telephone
Website and marketing costs
Premises costs
Legal fees
Funding consultancy|**Activities**
**undertaken**
**directly**
**£**
-
-
-
-
-
-
6,110
-
2,450
205
500
937
341
21,824
-
-
**32,367**
**32,367**|**Support costs**
**£**
2,573
49,198
-
1,402
1,440
2,794
-
-
-
-
-
-
-
-
-
2,000
**59,407**
**59,407**|**2022**
**£**
2,573
49,198
-
1,402
1,440
2,794
6,110
-
2,450
205
500
937
341
21,824
-
2,000
**91,774**
**91,774**|**2021**
**£**
-
43,717
2,075
1,552
1,440
2,794
1,715
218
1,540
842
-
936
246
9,356
1,500
3,000| |---|---|---|---|---| |||||**70,931**
**70,931**| ## **6. Analysis of support costs** |**Community activities**
Management
Activity
Governance costs
Activity|**2022**
**£**
57,967
1,440
**59,407**|**2021**
**£**
54,638
1,440
**56,078**| |---|---|---| 10 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **7. Net income/(expenditure) for the year** This is stated after charging/(crediting): |This is stated after charging/(crediting):||| |---|---|---| ||**2022**|**2021**| ||**£**|**£**| |Depreciation of assets held under hire purchase agreements|2,794|2,794| |Accountancy fees|1,440|1,440| |Staff pension contributions|1,402|1,552| ## **8. Staff costs and emoluments** Total staff costs for the year ended 31 March 2022 were: |Salaries and wages
Social security costs
Pension costs|**2022**
**£**
49,198
-
1,402
**50,600**|**2021**
**£**
43,717
2,075
1,552
**47,344**| |---|---|---| ## **9. Comparative for the Statement of Financial Activities** |**Income and endowments from:**
Donations and legacies
Charitable activities
**Total**
**Expenditure on:**
Charitable activities
**Total**
**Net income**
**Reconciliation of funds**
Total funds brought forward
**Total funds carried forward**|**Unrestricted**
**funds**
**£**
15,470
17,544
**33,014**
(24,509)
**(24,509)**
**8,505**
244,900
**253,405**|**Restricted**
**funds**
**£**
66,294
-
**66,294**
(46,422)
**(46,422)**
**19,872**
-
**19,872**|**2021**
**£**
81,764
17,544
**99,308**
(70,931)
**(70,931)**
**28,377**
244,900
**273,277**| |---|---|---|---| 11 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued** ## **For the year ended 31 March 2022** ## **10. Tangible fixed assets** |**Cost or valuation**
At 01 April 2021
At 31 March 2022
**Depreciation**
At 01 April 2021
Charge for year
At 31 March 2022
**Net book values**
At 31 March 2022
At 31 March 2021|**Land and**
**Buildings**
**£**
276,559
**276,559**
79,966
2,793
**82,759**
**193,800**
**196,593**|**Fixtures and**
**Fittings**
**£**
45,327
**45,327**
45,327
-
**45,327**
**-**
**-**|**Total**
**£**
321,886
**321,886**
125,293
2,793
**128,086**
**193,800**| |---|---|---|---| ||||**196,593**| The depreciation charge for the year is £2,793 in respect of assets leased under finance leases or hire purchase contracts. ## **11. Creditors: amounts falling due within one year** |Other creditors
Accruals and deferred income|**2022**
**£**
3,242
1,440
**4,682**|**2021**
**£**
1,717
1,440
**3,157**| |---|---|---| ## **12. Movement in funds** ## **Unrestricted Funds** |_Designated_
Building fund
Building maintenance
fund
Redundancy Fund
_General_
General|**Balance at**
**01/04/2021**
**£**
196,593
12,000
-
44,812
**253,405**|**Incoming**
**resources**
**£**
-
-
-
53,952
**53,952**|**Outgoing**
**resources**
**£**
(2,793)
-
-
(4,236)
**(7,029)**|**Transfers**
**£**
-
3,000
12,000
(16,138)
**(1,138)**|**Balance at**
**31/03/2022**
**£**
193,800
15,000
12,000
78,390
**299,190**| |---|---|---|---|---|---| 12 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **Unrestricted Funds - Previous year** |_Designated_
Building fund
Building maintenance
fund
_General_
General|**Balance at**
**01/04/2020**
**£**
199,387
12,000
33,513
**244,900**|**Incoming**
**resources**
**£**
-
-
33,014
**33,014**|**Outgoing**
**resources**
**£**
(2,794)
-
(21,715)
**(24,509)**|**Transfers**
**£**
-
-
-
**-**|**Balance at**
**31/03/2021**
**£**
196,593
12,000
44,812
**253,405**| |---|---|---|---|---|---| ## **Purpose of unrestricted Funds** ## Building maintenance fund This has been established to ensure funds are available for essential maintenance at 151 Whiston Road. ## Redundancy Fund Given ongoing funding uncertainties, we have established this fund to ensure we can meet our financial obligations should we have to make any posts redundant. Building fund The Designated Building Fund consists of the value of the lease on the 151 Whiston Road property which expires in March 2086. General These are to be used in running a community centre. ## **Restricted Funds** |Restricted fund
**Restricted Funds - Previous year**
Restricted fund|**Balance at**
**01/04/2021**
**£**
19,872
**19,872**
**Balance at**
**01/04/2020**
**£**
-
**-**|**Incoming**
**resources**
**£**
63,735
**63,735**
**Incoming**
**resources**
**£**
66,294
**66,294**|**Outgoing**
**resources**
**£**
(84,745)
**(84,745)**
**Outgoing**
**resources**
**£**
(46,422)
**(46,422)**|**Transfers**
**£**
1,138
**1,138**
**Transfers**
**£**
-
**-**|**Balance at**
**31/03/2022**
**£**
-
**-**
**Balance at**
**31/03/2021**
**£**
19,872
**19,872**| |---|---|---|---|---|---| 13 of 14 ## **Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2022** ## **Purpose of restricted funds** ## Restricted fund Delivering activities for the general community attending Centre 151 as well as providing a vital service for members of the communities from Vietnam, Laos and Cambodia. ## **13. Analysis of net assets between funds** |**Unrestricted funds**
_General_
General
_Designated_
Building fund
Building maintenance fund
Redundancy Fund
**Restricted funds**
Restricted fund
**Previous year**
**Unrestricted funds**
_General_
General
_Designated_
Building fund
Building maintenance fund
**Restricted funds**
Restricted fund|**Tangible**
**fixed assets**
**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
**£**
-
78,390
78,390
193,800
-
193,800
-
15,000
15,000
-
12,000
12,000
-
-
-
**193,800**
**105,390**
**299,190**
**Tangible**
**fixed assets**
**Net current**
**assets /**
**(liabilities)**
**Net Assets**
**£**
**£**
**£**
-
44,812
44,812
196,593
-
196,593
-
12,000
12,000
-
19,872
19,872
**196,593**
**76,684**
**273,277**| |---|---| 14 of 14