2021-03-31-accounts - Community Centre For Refugees From Vietnam Laos And Cambodia

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Charity number: 291530

Community Centre for Refugees from Vietnam, Laos and Cambodia

Report of the Trustees and Unaudited Financial Statements

For the year ended 31 March 2021

Community Centre for Refugees from Vietnam, Laos and Cambodia Contents Page For the year ended 31 March 2021

Report of the Trustees	1 to 3
Independent Examiner's Report to the Trustees	4
Statement of Financial Activities	5
Statement of Financial Position	6
Notes to the Financial Statements	7 to 15
Detailed Statement of Financial Activities	16

Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees

For the year ended 31 March 2021

The Trustees have pleasure in presenting their report and the financial statements for the charity for the year ended 31 March 2021. The Trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and the Republic of Ireland (FRS 102) (effective 1 January 2019).

Chair's report

2020/21 has been a challenging year for our members and our organisation as it has been throughout society. Following the outbreak of the Covid-19 pandemic in March 2020, our Centre had to shut down. Our team's immediate response was to put in place a telephone befriending service to stay connected with our members and ensure they had access to vital health and safety information, translation and health updates. We initially scheduled to restart face-to-face activities for our members in September 2020 however further lockdowns prevented us from going ahead with those plans, most of our members having to shield. Our Management Committee therefore decided to delay full reopening until complete safety of all of our members, staff and volunteers could be ensured.

Our financial model was put under much pressure given that in our previous financial year, 77% of our budget came from hiring our venue to community and cultural groups. The sudden shut down of our building and the complete stalling of cultural activities around the country, meant that we were no longer able to generate income in this way. The decision was made to furlough two of our three staff members from April 2020, allowing us to retain our staff until a new financial balance could be found. After successfully securing some emergency funding, we returned one of our staff from furlough from September 2020. Our organisation is deeply grateful to Hackney Council, London Community Fund, Power to Change CCLORS and The Phoenix Fund for their support during this crisis. Without them, we would not have been able to expand our services for our members and re-establish footfall in our building.

We would also like to thank Kindred Packet and Yuk Fun who launched fundraising campaigns for our work, demonstrating the desire from the wider public to back grassroots initiatives.

This vital support allowed us to deliver continuity for our service users, giving them hope for a reopening and ensuring that their community centre was ready to welcome them back. It enabled Centre 151-VLC to achieve a stable financial situation at year end while continuing our essential work.

The Covid-19 crisis and lockdown has hit our community hard as it has greatly increased their isolation and their ability to connect with others, along with reduced access to vital health and life-saving information. Many of our members are not adept or confident with technology which has made it even harder for them to socialise and gain appropriate support through the internet. Thankfully befriending services and further support delivered throughout the year by our staff and volunteers meant that our members were interconnected and cared for. We encouraged our members to take up the vaccine in order to protect themselves, continually informing them on Covid-19 related announcements. The rise in mental health issues amongst our members following a year of lockdown remains a serious challenge and we hope the reopening of our face-to-face activities will allow communities to heal.

2020-21 was a year of turmoil on many levels. The pandemic has brought to the forefront flagrant inequalities in society and rendered our work for fragile communities more visible and even more essential. Centre 151-VLC will continue to collaborate with fellow organisations and individuals to ensure the voice of Southeast Asian communities is heard and to implement positive change in society, promoting respect and cohesion.

OBJECTIVES AND ACTIVITIES

Objectives and aims

The trust’s objects are the promotion of any charitable activities for the benefit of the refugees from Vietnam, Laos and Cambodia in particular the relief of poverty, the advancement of education and the provision of facilities for recreation and leisure. The policies adopted in furtherance of these objects are the operational policies listed below and there has been no change in these during the year.

Finance Policy and Procedure Confidentiality Procedure Health and Safety Policy Complaints Procedure Children Protection Policy Grievance Policy & Procedure Staff Safety and Harassment Policy Roles of the Management Committee Training Policy Equal Opportunities Policy and Procedure Risk Assessment Policy

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Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued For the year ended 31 March 2021

The trustees have considered the Charity Commision's guidance on public benefit, including the guidance 'public benefit: running a charity (PB2)'.

FINANCIAL REVIEW

Significant events

The financial position of the charity at the end of the financial year is as detailed in the attached financial statements. The charity received funding from charitable sources totalling £99,308 (2020: £85,114) during the year. It is financially dependent on funding from these sources.

Reserves

It is the policy of the trust that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The trustees considers that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the trust’s current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Governing document

The trust was established by a charitable constitution on 23 March 2003.

Recruitment and appointment of trustees

The trustees and the officers, which also refer to as the Management Committee, within it are selected at each annual general meeting.

The Management Committee comprised of 11 members. 3 co-optees of which 1 member must be from Laotian and 1 from Cambodian Community. The Term of office of elected members is 2 years. Half of these members will be retired annually and be eligible for re-election. The Amendment of the Constitution in 1995 states not more than 3 Co-optees shall be co-opted by the Management Committee as non-executive members. They shall be entitled to vote at the meetings of the Management Committee and shall serve until the next general meeting after individual co-option. The Management Committee is a policy making body and shall meet not less than 4 times a year. The day-to-day affair is managed by a Standing Committee that includes Chairperson, Secretary and Treasurer.

There were no related parties identified during the year.

The trustees has assessed the major risks to which the trust is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.

REFERENCE AND ADMINISTRATIVE INFORMATION

Name of Charity Community Centre for Refugees from Vietnam, Laos and Cambodia Charity registration number 291530 Principal address 151 Whiston Road London E2 8GU

Trustees

The trustees and officers serving during the year and since the year end were as follows:

Mr Thinh Van Lai (Chairman) Mrs Sobopha Owen (Vice chair) Mr Tai Phat Tu (treasurer) Mr K Phomavongsa (Vice chair) Mr Dam Van Huynh (Secretary) Mrs Anna Thao Lai Mrs Loan Anh Nguyen Mr Tran Kien Dan Mr Gac Van Nguyen Mr Dinh Pham

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Community Centre for Refugees from Vietnam, Laos and Cambodia Report of the Trustees Continued For the year ended 31 March 2021

Mr Andrew Philip Coggins MBE

Independent examiner

Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS

Approved by the Board of Trustees and signed on its behalf by

04 August 2021 ............................................................................. Mr Thinh Van Lai (Chairman)

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Community Centre for Refugees from Vietnam, Laos and Cambodia Independent Examiners Report to the Trustees

For the year ended 31 March 2021

I report to the trustees on my examination of the accounts of the charity for the year ended 31 March 2021.

Responsibilities and basis of report

As the charity trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiners statement

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
the accounts do not accord with those records; or
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Andrew M Wells FMAAT Counterculture Partnership LLP 99 Western Road Lewes East Sussex BN7 1RS

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Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Activities For the year ended 31 March 2021

Notes Income and endowments from: Donations and legacies 2 Charitable activities 3 Total Expenditure on: Charitable activities 4/5 Total Net income Reconciliation of funds Total funds brought forward Total funds carried forward	Unrestricted funds £ 15,470 17,544 33,014 (24,509) (24,509) 8,505 244,900 253,405	Restricted funds £ 66,294 - 66,294 (46,422) (46,422) 19,872 - 19,872	2021 £ 81,764 17,544 99,308 (70,931) (70,931) 28,377 244,900 273,277	2020 £ 18,904 66,210
				85,114
				(80,347)
				(80,347)
				4,767 240,133
				244,900

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Community Centre for Refugees from Vietnam, Laos and Cambodia Statement of Financial Position As at 31 March 2021

Notes Fixed assets Tangible assets 10 Current assets 11 Debtors Cash at bank and in hand Creditors: amounts falling due within one year 12 Net current assets Total assets less current liabilities Net assets The funds of the charity Restricted income funds 13 Unrestricted income funds 13 Total funds	£ 2021 196,593 196,593 - 79,841 79,841 (3,157) 76,684 273,277 273,277 19,872 253,405 273,277	£ 2020 199,387
		199,387
		1 46,952
		46,953
		(1,440) 45,513
		244,900
		244,900
		- 244,900
		244,900

The financial statements were approved and authorised for issue by the Board and signed on its behalf by:

Mr Thinh Van Lai (Chairman) Trustee

04 August 2021

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements For the year ended 31 March 2021

1. Accounting Policies

Basis of accounting

The financial statements have been prepared under the historical cost convention, except for investments which are included at market value and the revaluation of certain fixed assets and in accordance with the Charities SORP (FRS 102) ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)’, Financial Reporting Standard 102 the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102), and the Charities Act 2011.

Community Centre for Refugees from Vietnam, Laos and Cambodia meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s).

Going concern

The financial statements are prepared, on a going concern basis, under the historical cost convention.

Incoming resources

All incoming resources are included in the statement of financial activities when the Charity is entitled to the income and the amount can be quantified with reasonable accuracy. The following specific policies are applied to particular categories of income:

Resources expended

Liabilities are recognised as resources expended when there is a legal or constructive obligation committing the Charity to the expenditure:

Taxation

As a registered charity, the company is exempt from income and corporation tax to the extent that its income and gains are applicable to charitable purposes only. Value Added Tax is not recoverable by the company, and is therefore included in the relevant costs in the Statement of Financial Activities.

Tangible fixed assets

Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis:

Land and Buildings 99 years Straight line Fixtures and Fittings 20% Straight line

2. Income from donations and legacies

	Unrestricted	Restricted	2021	2020
	funds	funds
	£	£	£	£
Grants received	15,470	66,294	81,764	18,904
	15,470	66,294	81,764	18,904

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

Analysis of grants received

Aid Local Hackney Community Chest Hackney Council Lunch Club Hackney Council Main Grant Hackney Giving Messenger Hackney small grant Local Giving Grant Power to Change - CCLORS The Co-op Fund The London Community Foundation The Phoenix Fund ncome from charitable activities Unrestricted funds Community activities Hall bookings Luncheon club Tai Chi Parents contributions Others	2021 £ - - 12,381 8,000 2,937 - - 10,000 3,400 9,576 20,000 66,294 2021 £ 16,864 - - - 680 17,544 17,544	2020 £ 63 1,000 12,381 - - 4,960 500 - - - -
		18,904
		2020 £ 55,083 5,647 324 640 4,516
		66,210
		66,210

3. Income from charitable activities

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

4. Costs of charitable activities by fund type

osts of charitable activities by fund type
	Unrestricted	Restricted	2021	2020
	funds	funds
	£	£	£	£
Community activities
Direct cost
Food	-	-	-	4,941
Events and activities	-	1,715	1,715	4,398
Repairs and maintenance	-	218	218	2,969
Travelling	-	1,540	1,540	1,829
Postage and stationery	-	842	842	257
Others	-	-	-	2,828
Telephone	-	936	936	939
Website and marketing costs	-	246	246	238
Premises costs	-	9,356	9,356	9,896
	-	14,853	14,853	28,295
Management
Staff costs - wages &	16,648	27,069	43,717	39,821
salaries
Staff costs - social security	2,075	-	2,075	3,376
costs
Staff costs - pension	1,552	-	1,552	2,621
contributions
Depreciation - leased assets	2,794	-	2,794	2,794
Legal fees	-	1,500	1,500	-
Funding consultancy	-	3,000	3,000	2,000
Governance costs
Accountancy fees	1,440	-	1,440	1,440
	24,509	31,569	56,078	52,052
	24,509	46,422	70,931	80,347

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

5. Costs of charitable activities by activity type

	Activities	Support	2021	2020
	undertaken	costs
	directly
	£	£	£	£
Support costs
Community activities
Staff costs - wages &	-	43,717	43,717	39,821
salaries
Staff costs - social security	-	2,075	2,075	3,376
costs
Staff costs - pension	-	1,552	1,552	2,621
contributions
Accountancy fees	-	1,440	1,440	1,440
Depreciation - leased assets	-	2,794	2,794	2,794
Food	-	-	-	4,941
Events and activities	1,715	-	1,715	4,398
Repairs and maintenance	218	-	218	2,969
Travelling	1,540	-	1,540	1,829
Postage and stationery	842	-	842	257
Others	-	-	-	2,828
Telephone	936	-	936	939
Website and marketing costs	246	-	246	238
Premises costs	9,356	-	9,356	9,896
Legal fees	-	1,500	1,500	-
Funding consultancy	-	3,000	3,000	2,000
	14,853	56,078	70,931	80,347
	14,853	56,078	70,931	80,347

6. Analysis of support costs

nalysis of support costs
		2021	2020
		£	£
Community activities
Management	Activity	54,638	50,612
Governance costs	Activity	1,440	1,440
		56,078	52,052

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

7. Net income/(expenditure) for the year

This is stated after charging/(crediting):

This is stated after charging/(crediting):
	2021	2020
	£	£
Depreciation of assets held under hire purchase	2,794	2,794
agreements
Accountancy fees	1,440	1,440
Staff pension contributions	1,552	2,621

8. Staff costs and emoluments

Total staff costs for the year ended 31 March 2021 were:

Salaries and wages Social security costs Pension costs	2021 £ 43,717 2,075 1,552 47,344	2020 £ 44,594 - 1,231
		45,825

9. Comparative for the Statement of Financial Activities

	Unrestricted	Restricted	2020
	funds	funds
	£	£	£
Income and endowments from:
Donations and legacies	-	18,904	18,904
Charitable activities	66,210	-	66,210
Total	66,210	18,904	85,114
Expenditure on:
Charitable activities	(61,443)	(18,904)	(80,347)
Total	(61,443)	(18,904)	(80,347)
Net income/expenditure	4,767	-	4,767
Reconciliation of funds
Total funds brought forward	240,133	-	240,133
Total funds carried forward	244,900	-	244,900

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

10. Tangible fixed assets

Cost or valuation At 01 April 2020 At 31 March 2021 Depreciation At 01 April 2020 Charge for year At 31 March 2021 Net book values At 31 March 2021 At 31 March 2020	Land and Buildings £ 276,559 276,559 77,172 2,794 79,966 196,593 199,387	Fixtures and Fittings £ 45,327 45,327 45,327 - 45,327 - -	Total £ 321,886
			321,886
			122,499 2,794
			125,292
			196,594
			199,387

The depreciation charge for the year is £(2,794) in respect of assets leased under finance leases or hire purchase contracts.

11. Debtors

Amounts due within one year: Prepayments and accrued income	2021 2020 £ £ - 1 - 1

12. Creditors: amounts falling due within one year

Other creditors Accruals and deferred income	2021 £ 1,717 1,440 3,157	2020 £ - 1,440
		1,440

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued

For the year ended 31 March 2021

13. Movement in funds

Unrestricted Funds

Balance at 01/04/2020 Incoming resources Outgoing resources Transfers £ £ £ £ 199,387 - (2,794) - 12,000 - - - 33,513 33,014 (21,715) - 244,900 33,014 (24,509) - Balance at 01/04/2019 Incoming resources Outgoing resources Transfers £ £ £ £ 202,181 - (2,794) - - - - 12,000 37,952 66,210 (58,649) (12,000) 240,133 66,210 (61,443) -	Balance at 31/03/2021 £ 196,593 12,000 44,812
	253,405
	Balance at 31/03/2020 £ 199,387 12,000 33,513
	244,900

Purpose of unrestricted Funds

Building fund

The Designated Building Fund consists of the value of the lease on the 151 Whiston Road property which expires in March 2086.

Building maintenance fund

This has been established to ensure funds are available for essential maintenance at 151 Whiston Road.

General

These are to be used in running a community centre.

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

Restricted Funds

	Incoming	Outgoing	Balance at
	resources	resources	31/03/2021
	£	£	£
Restricted fund	66,294	(46,422)	19,872
	66,294	(46,422)	19,872
Restricted Funds - Previous year
	Incoming	Outgoing	Balance at
	resources	resources	31/03/2020
	£	£	£
Restricted fund	18,904	(18,904)	-
	18,904	(18,904)	-

Purpose of restricted funds

Restricted fund

Delivering activities for the general community attending Centre 151 as well as providing a vital service for members of the communities from Vietnam, Laos and Cambodia.

14. Analysis of net assets between funds

	Tangible	Net current	Net Assets
	fixed assets	assets /
		(liabilities)
	£	£	£
Unrestricted funds
General
General	-	44,812	44,812
Designated
Building fund	196,593	-	196,593
Building maintenance	-	12,000	12,000
fund
Restricted funds
Restricted fund	-	19,872	19,872
	196,593	76,684	273,277

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Community Centre for Refugees from Vietnam, Laos and Cambodia Notes to the Financial Statements Continued For the year ended 31 March 2021

Previous year
	Tangible	Net current	Net Assets
	fixed assets	assets /
		(liabilities)
	£	£	£
Unrestricted funds
General
General	-	33,512	33,512
Designated
Building fund	199,387	-	199,387
Building maintenance	-	12,000	12,000
fund
Restricted funds
Restricted fund	-	1	1
	199,387	45,513	244,900

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Community Centre for Refugees from Vietnam, Laos and Cambodia Detailed Statement of Financial Activities For the year ended 31 March 2021

INCOME AND ENDOWMENT Donations and legacies Grants receivable Charitable activities Hall bookings Luncheon club Tai Chi Parents contributions Others Total incoming resources EXPENDITURE Charitable activities Food Events and activities Repairs and maintenance Travelling Postage and stationery Others Telephone Website and marketing costs Premises costs SUPPORT COSTS Management Staff costs - wages & salaries Staff costs - social security costs Staff costs - pension contributions Depreciation - leased assets Legal fees Funding consultancy Governance costs Accountancy fees Total resources expended Net Income	£ 2021 81,764 81,764 16,864 - - - 680 17,544 99,308 - (1,715) (218) (1,540) (842) - (936) (246) (9,356) (14,853) (43,717) (2,075) (1,552) (2,794) (1,500) (3,000) (54,638) (1,440) (1,440) (70,931) 28,377	£ 2020 18,904
		18,904 55,083 5,647 324 640 4,516
		66,210
		85,114 (4,941) (4,398) (2,969) (1,829) (257) (2,828) (939) (238) (9,896)
		(28,295) (39,821) (3,376) (2,621) (2,794) - (2,000)
		(50,612) (1,440)
		(1,440)
		(80,347)
		4,767

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This page does not form part of the statutory financial statements