2024-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 3 to end date 3 1 0 3 2 4

Section A	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details	Reference and administration details
Charity name Other names the charity is known by Registered charity number (if any) Charity’s principal address	St Augustine's Scout Group 0 2 9 1 1 4 4 11 Saxon Crescent Barton-le Clay Beds Postcode M K 4 5 4 L Y
	11 Saxon Crescent
	Barton-le Clay
	Beds
	Postcode	M	K	4	5		4	L	Y

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17	Trustee Name	Office (if any)	Dates acted if not for whole year
	S Drew	Chairman
	M Edmondson
	H Evans	Secretary
	M Maybury	Asst GroupScout Leader
	H Pike
	H Smeath		upto 14 Oct 2023
	C Sutherst	GroupScout Leader
	S Reeve-Smith
	D Sutherst	Treasurer

Section A

Reference and administration details

There were no advisors to the Group during the period

1 LT700001

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. How the charity is constituted The Group is a Trust established under its rules which are common to all Scouts. Trustee selection methods The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

Additional governance issues

Policies and procedures adopted for: a) the induction and training of trustees; b) trustee' consideration of major risks and the systems and procedures to manage them

Appointing any sub committees that may be required; The maintenance of Group property; Appointing Group Administrators and Advisors other than those who are elected. Assisting in the recruitment of Leaders and other adult support; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group, which is an educational charity. As Charity Trustees they are responsible for complying with legislation applicable to Charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. This Group Trustee Board exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The Committee consists of 3 independent representatives, the Chairman, the Treasurer and the Secretary together with the Group Scout Leader, the Assistant Group Scout Leader, the individual Sections Leader and parent representation and meets every 2 months.

2 LT700001

Section B

	Structure, governance and management (continued)
	Risk and Internal Control
	The Group Trustee Board has identified the major risks to
	which they believe the Group is exposed, these have been
	reviewed and systems have been established to mitigate
	against them. The main areas of concern that have been
	identified are:
	Damage to property and equipment.
	The Group would request the use of buildings, property and
	equipment from neighbouring organisations such as the
	church, community centre and Scout Groups. Similar reciprocal
	arrangements exist with these organisations. The Group has
	sufficient buildings and contents insurance in place to mitigate
	against permanent loss.
	Injury to leaders, helpers, supporters and members.
	The Group, through the membership fees, contributes to the
	Scout Associations national accident insurance policy. Risk
	Assessments are undertaken before all activities.
	Reduced income from fund raising.
	The Group is primarily reliant upon income from subscriptions
	and fundraising. The Group does hold a reserve to ensure the
	continuity of activities should there be a major reduction in
	income. The Committee could raise the value of subscriptions
	to increase the income to the Group on an ongoing basis,
	either temporarily or permanently.
	Reduction or loss of Leaders.
	The Group is totally reliant upon volunteers to run and
	administer the activities of the Group. If there were a reduction
	in the number of Leaders to an unacceptable level in a
	particular section or the Group as a whole then there would
	have to be a contraction, consolidation or closure of a section.
	In the worst case scenario, the Group.
	Reduction or loss of members.
	The Group provides activities for all young people aged 6 to 14.
	If there was a reduction in membership in a particular section or
	the Group as whole then there would have to be a contraction,
	consolidation or closure of a section. In the worst case
	scenario, the complete closure of a Group.
	The Group has in place systems of internal controls that are
	designed to provide reasonable assurance against material
	mismanagement or loss, which includes having 2 signatories
	for all payments and policies to ensure that insurable risks are
	covered.

3 LT700001

4 LT700001

Section C

Objectives and activities

Summary of the objects of the charity set out in its governing document Summary of the main activities in relation to these objects	The Aim of The Scout Association is to promote the development of young people in achieving their full physical, intellectual, social and spiritual potentials, as individuals, as responsible citizens and as members of their local, national and international communities. The method of achieving the Aim of the Association is by providing an enjoyable and attractive scheme of progressive training, based on the Scout Promise and Law and guided by adult leadership. The objectives of the Group are as a unit of the Scout Association.
	The Group has always tried to run a variety of sectional based activities and camps. As part of the programme, the Sections arranged a visit from a scientist and attended most of the District events. Camps were arranged at Great Barford, Tolmers and Bromham with all Sections attending at least one camp or sleepover. The Scouts planned and organised a trip around the City of London. Several challenge awards and activity badges were achieved by our young people during the year working towards their appropriate Chief Scout Award.
Section D	Achievements and performance
Summary of the main achievements of the charity during the year	During the year, the Group received 2 grants, one from Bedfordshire County Council for £4000 towards new mess tents and one from The Fraley Masonic Lodge for £1500 towards the replacement of camping equipment. The Group are eternally grateful to Helen Smeath for all of her efforts obtaining the grant from the Council. The Group also received a donation of £200 specifically to assist someone to go to camp. The Group has also made the final instalment to the District for the legal fees paid in advance for the lease. The Group continues to raise funds through Gift Aid and Easy Fundraising. During the year, our young people continued to work very hard towards their appropriate Chief Scouts Awards and activity badges. There were 2 Bronze Awards earned by Beaver Scouts, 3 Silver awards earned by Cub Scouts and 3 Gold Awards earned by Scouts during the year. The Group Exective realise that we really need to increase the number of Leaders but also recruit younger adults as most of the team are over 60. If younger adults are recruited our membershipcould also improve as a result.
	During the year, the Group received 2 grants, one from Bedfordshire County Council for £4000 towards new mess tents and one from The Fraley Masonic Lodge for £1500 towards the replacement of camping equipment. The Group are eternally grateful to Helen Smeath for all of her efforts obtaining the grant from the Council. The Group also received a donation of £200 specifically to assist someone to go to camp. The Group has also made the final instalment to the District for the legal fees paid in advance for the lease. The Group continues to raise funds through Gift Aid and Easy Fundraising. During the year, our young people continued to work very hard towards their appropriate Chief Scouts Awards and activity badges. There were 2 Bronze Awards earned by Beaver Scouts, 3 Silver awards earned by Cub Scouts and 3 Gold Awards earned by Scouts during the year. The Group Exective realise that we really need to increase the number of Leaders but also recruit younger adults as most of the team are over 60. If younger adults are recruited our membershipcould also improve as a result.

5 LT700001

Section E	Financial Review
Further financial review details Brief statement of the charity’s policy on reserves	The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the Group, should income and fundraising activities fall short. The Group Trustee Board considers that the Group should hold a sum equivalent to 12 months running costs after netting off the membership fees and also a further £10,000 to ensure that there are sufficient funds to cover damage to the headquarters. The Trustee Board also aim to raise £2500 extra per year from 2020 to set aside for the replacement roof, which could be required in 2035. The current estimate based on this criteria is around £37,000. The Group held reserves of approximately £9,500 at the year end, which is well below the level of the reserves policy. The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer- term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. The Group Trustees regularly monitors the levels of its bank balances and the interest rates received to ensure the Group obtains maximum value and income from its banking arrangements. Occasionally, this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so, the Group Trustees considers the cash flow requirements. Reserves Policy Investment Policy
Section F	Declaration

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Date Position (eg Secretary, Chairman)
	Caroline Sutherst						David Sutherst
	GroupScout Leader						Treasurer
	0 5 0 6 2 4
	0	5	0	6	2	4

6 LT700001

St Augustine's Scout Group Receipts and Payment

Year start date

For the year from

01/04/2023

Receipts and payments

April 2023 to Restricted funds (a)

					April 2023 t
Receipts	Unrestricted funds £		Designated funds		Restricted funds (a) £
Donations, legacies and similar income
Membership subscriptions	6,483.00		0.00		0.00
Donations	6,552.28		0.00		200.00
Legacies	0.00		0.00		0.00
Gift Aid	0.00		0.00		0.00
Other similar income	116.50		0.00		0.00
Sub total	13,151.78		0.00		200.00
Activities
Beavers	246.00		0.00		0.00
Cubs	454.00		0.00		0.00
Scouts	462.00		0.00		0.00
Camps	4,266.19		0.00		0.00
Other	0.00		0.00		0.00
Sub total	5,428.19		0.00		0.00
Grants
Grant from Beds County Council	0.00		0.00		0.00
Grant from Farley Lodge	0.00		0.00		0.00
Sub total	0.00		0.00		0.00
Fundraising events (gross)
T Shirts	210.00		0.00		0.00
Keep Fit	600.00		0.00		0.00
Easy Fundraising	328.74		0.00		0.00
Other fundraising activities	0.00		0.00		0.00
Sub total	1,138.74		0.00		0.00
Scout building income
Hire of building to Young Leaders	600.00		0.00		0.00
Hire of equipment	0.00		0.00		0.00
Other Scout hut income	0.00		0.00		0.00
Sub total	600.00		0.00		0.00

Investment income
Bank interest	161.18		0.00		0.00
Building Society interest	0.00		0.00		0.00
The Scout Association Short Term Investment Service	0.00		0.00		0.00
Other investment income	0.00		0.00		0.00
Sub total	161.18		0.00		0.00
Total Gross Income Asset and investment sales, etc. Total receipts
					200.00
	0.00		0.00		0.00
	20,479.89		0.00
	20,479.89		0.00		200.00

St Augustine's Scout Group (C Receipts and Payment

Year start date

			For the year from	For the year from	01/04/2023
Receipts and payments
Unrestricted funds £ Payments			Designated funds		Restricted funds (a) £ 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 April 2023 to
Charitable Payments
Membership subscriptions paid on (National/County/Area/District)	2,921.00		0.00		0.00
Youth programme and activities	1,489.45		0.00		0.00
Camp expenses	4,561.54		0.00		0.00
Adult support and training	0.00		0.00		0.00
Rent	0.00		0.00		0.00
Rates	211.12		0.00		0.00
Water and Sewerage	107.13		0.00		0.00
Electricity and Gas	1,125.99		0.00		0.00
Legal expenses	2,669.00		0.00		0.00
Insurance	2,061.93		0.00		0.00
Repairs and Renewals	275.03		0.00		0.00
Materials and equipment	29.50		0.00		0.00
Printing and photocopying	35.56		0.00		0.00
Contribution to camp costs	0.00		0.00		0.00
Uniforms	61.50		0.00		0.00

Badges	193.16		0.00		0.00
AGM and trustee expenses	4,040.40		0.00		0.00
Donations	0.00		0.00		0.00
Administrative expenses	980.87		0.00		0.00
Sub total	20,763.18		0.00		0.00
Fundraising expenses
T Shirts	132.00		0.00		0.00
Other fundraising costs	0.00		0.00		0.00
Sub total	132.00		0.00		0.00
Total Gross Expenditure Asset and investment Total payments Net of receipts/(payments) Transfers between funds Cash funds last year end Cash funds this year end
					0.00
	1,480.67		0.00		0.00
	22,375.85 (1,895.96)		0.00 0.00
					0.00
	(1,895.96)		0.00		200.00
	160.00		0.00		(160.00)
	11,311.69		0.00		160.00
	9,575.73		0.00		200.00

St Augustine's Scout Group (C Receipts and Payment

Year start date

	Unrestricted funds £	Unrestricted funds £	Designated funds	Designated funds	Designated funds
Cash funds
Bank current account	1,456.79		0.00		200.00
Bank deposit account	7,700.05		0.00		0.00
Building society account	407.63		0.00		0.00
The Scout Association Short Term Investment Service	0.00		0.00		0.00
Cash/Floats	11.26		0.00		0.00
Total cash funds	9,575.73		0.00		200.00
Other monetary assets

Tax claim	3,340.47		0.00		0.00
Debts due to the Group	0.00		0.00		0.00
Insurance claim	0.00		0.00		0.00
Sub total	3,340.47		0.00		0.00
Investment assets
Investment property - detail	0.00		0.00		0.00
Quoted investments	0.00		0.00		0.00
Other investments - detail	0.00		0.00		0.00
Sub total	0.00		0.00		0.00
Non monetary assets for
Badge stock	0.00		0.00		0.00
Shop stock	0.00		0.00		0.00
Other stock	0.00		0.00		0.00
Land and buildings	0.00		0.00		0.00
Motor vehicles	0.00		0.00		0.00
Scouting equipment, furniture etc	0.00		0.00		0.00
Other	0.00		0.00		0.00
Sub total	0.00		0.00		0.00
Liabilities
Accounts not yet paid	0.00		0.00		0.00
Expenses incurred but not invoiced	0.00		0.00		0.00
Subscriptions not yet paid	0.00		0.00		0.00
Loan - detail	0.00		0.00		0.00
Other liabilities	0.00		0.00		0.00
Sub total	0.00		0.00		0.00
Total net assets	12,916.20		0.00		200.00

The above receipts and payments account and statement of assets and liabilities were ap Committee meeting that approved the accounts) and signed on their behalf by

Signature

Notes to the St Augustine's Scout Group Accounts

• 1 - Comparisons shown where applicable

• 2 - The first restricted fund was made by a very generous donor as a form of hardship fund but retricted fo

• 3 - The second restricted fund was from Bedfordshire County Council for the replacement of mess tents

• 4 - The third restricted fund was from The Farley Masonic Lodge to replace camping equipment.

• 5 - The hire of the hall to the Explorers for Young Leader Training is for both 2022 & 2023

• 6 - The District paid for all legal costs towards the lease on an interest free loan. The final of three repayme

• 7 - The District returned £830 for unused membership fee and there were some unpaid subs from the prio

• 8 - The assets totalling £1480 were purchases made for tents prior to the two restricted donations for camp

p (Charity no. 291144) ts Account

Year end date

To	To	31/03/2024	31/03/2024
Restricted funds (b) £ March 2024		Restricted funds (c) £		Total funds £		2022/23 Total funds £
0.00		0.00		6,483.00		4,073.50
0.00		0.00		6,752.28		3,127.47
0.00		0.00		0.00		0.00
0.00		0.00		0.00		561.06
0.00		0.00		116.50		75.00
0.00		0.00		13,351.78		7,837.03
0.00		0.00		246.00		126.00
0.00		0.00		454.00		305.00
0.00		0.00		462.00		281.00
0.00		0.00		4,266.19		3,955.00
0.00		0.00		0.00		0.00
0.00		0.00		5,428.19		4,667.00
4,000.00		0.00		4,000.00		0.00
0.00		1,500.00		1,500.00		0.00
4,000.00		1,500.00		5,500.00		0.00
0.00		0.00		210.00		130.00
0.00		0.00		600.00		540.00
0.00		0.00		328.74		166.33
0.00		0.00		0.00		141.00
0.00		0.00		1,138.74		977.33
0.00		0.00		600.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		600.00		0.00

0.00		0.00		161.18		35.62
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		161.18		35.62
4,000.00		1,500.00				13,516.98
0.00		0.00		0.00		0.00
		1,500.00		26,179.89
4,000.00		1,500.00		26,179.89		13,516.98

Charity no. 291144) ts Account

Year end date

To 31/03/2024

Restricted funds (b) £ March 2024	Restricted funds (b) £ March 2024	Restricted funds (c) £	Restricted funds (c) £	Total funds £	Total funds £	2022/23 Total funds £
0.00		0.00		2,921.00		2,593.00
0.00		0.00		1,489.45		1,045.85
0.00		0.00		4,561.54		4,479.50
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		211.12		537.60
0.00		0.00		107.13		63.93
0.00		0.00		1,125.99		821.27
0.00		0.00		2,669.00		2,669.00
0.00		0.00		2,061.93		1,785.60
0.00		0.00		275.03		0.00
0.00		0.00		29.50		838.60
0.00		0.00		35.56		132.43
0.00		0.00		0.00		30.15
0.00		0.00		61.50		85.45

0.00		0.00		193.16		351.45
0.00		0.00		4,040.40		54.47
0.00		0.00		0.00		0.00
0.00		0.00		980.87		1,450.52
0.00		0.00		20,763.18		16,938.82
0.00		0.00		132.00		113.00
0.00		0.00		0.00		0.00
0.00		0.00		132.00		113.00
0.00		0.00				17,051.82
2,570.99		270.00		4,321.66		0.00
		270.00 1,230.00		25,216.84 963.05
2,570.99		270.00				17,051.82
1,429.01		1,230.00		963.05		(3,534.84)
0.00		0.00		0.00		0.00
0.00		0.00		11,471.69		15,006.53
1,429.01		1,230.00		12,434.74		11,471.69

Charity no. 291144) ts Account

ts Account	ts Account
		Year end date
To		31/03/2024
Restricted funds (b) £ ch 2024		Restricted funds (c) £		Total funds £		31st Mar 2023 Total funds £
1,429.01		1,230.00		4,315.80		3,016.09
0.00		0.00		7,700.05		8,048.22
0.00		0.00		407.63		402.78
0.00		0.00		0.00		0.00
0.00		0.00		11.26		4.60
1,429.01		1,230.00		12,434.74		11,471.69

0.00		0.00		3,340.47		1,201.41
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		3,340.47		1,201.41
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		(4,080.13)
0.00		0.00		0.00		0.00
0.00		0.00		0.00		0.00
0.00		0.00		0.00		(2,696.80)
0.00		0.00		0.00		(6,776.93)
1,429.01		1,230.00				5,896.17

pproved by the Trustees on 5th June 2024 (the date of the Executive

Print Name

Caroline Sutherst GVL David Sutherst Treasurer

r members of the Group to attend camps.

ents was made during the year.

r year paid during the year resulting in a 50% increase in subcriptions. ping equipment.

LT700005 – Scrutineer’s Report to the Trustees (July 2019)

Scrutineer's Report to the Trustees of the St Augustine’s Group Scout Council

I report on the accounts of the Group for the year ended 31 March 2024

Respective responsibilities of Trustees and Scrutineer

As the Group's trustees you are responsible for the preparation of the accounts; you consider that neither the audit nor independent examination requirements of the Charities Act 2011 apply. It is my responsibility without carrying out an audit or independent examination to scrutinise the accounts and to report to you.

Basis of Scrutineer's Statement

In accordance with the directions given in the Group's/District's constitution, I have scrutinised the records and the accounts set out on pages 1 to 4

Scrutineer's Statement

In my opinion the accounts are in accordance with the records produced to me and comply with the constitution.

Name: .................... Amanda Harrison………………………………................ Qualification: ........... MAAT............................................................................ Address: .................53 Ailesbury Road........................................................... ................................Ampthill, Beds,……………………………………………… ………………………MK45 2XD...................................................................... Date: ......................2[8th ] May 2024...................................................................