2025-03-31-accounts - Weston Adventure Playground Association

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Trustees’ Annual Report for the period

From 1 April 2024 To 31 March 2025

Charity name: Weston Adventure Playground

Charity registration number: 290910

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision of facilities for recreation and other leisure time occupation and in particular, but not exclusively, by the provision of an adventure playground for children and young people resident in Weston. Being facilities of which: a. such children have need by reason of their youth or social and economic circumstances; and b. will improve the conditions of life for such children by promoting their physical mental and spiritual well-being.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Weston Adventure Playground provides a mixture of open access and some closed access play sessions in conjunction with our partners Weston Church Youth Project and previously Southampton Children’s Play Association. Weston Adventure Playground engages in multi agency working with many community groups and agencies such as: Sure Start, Local Schools, Local Churches, Mencap, Saints Foundation, Preschools, Playschools etc. Weston Adventure Playground lets its facilities to other agencies and community groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Through the above the charity fulfils it requirements with regard to public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	The charity does not make grants to other organisations or individuals.

	SORP reference
Policy on grant making	Para 1.38	The charity does not make grants to other organisations or individuals.


Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The charity is wholly run by volunteers. A number of whom have contributed donations of time and/or money to assist with the maintenance of the facilities grounds, buildings and equipment.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	WAP has continued to function and maintained its association with Weston Church Youth Project (Southampton Children’s Play Association ceased to function during this year) through the provision of office space and collaboration in providing open access play provision for the children and young people of Weston. This has been of great benefit to these children and young people, offering them space for relaxation, leisure activities and enjoyment.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity aims to hold 3 months operating costs in reserve.
Amount of reserves held	Para 1.22	Over 6 months reserves currently held
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Associations principal source of funding was through a contract with Southampton City Council to provide children and youth services in the local area. This funding has now ceased. Funds are raised from the use of our facilities, not least the rental of office space to our collaborative organisations – WCYP (and previously SCPA). The charity is continually seeking to broaden its funding base and is constantly seeking grants from other grant making bodies.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by membership (4.a) or co-opted by Executive Committee for election at the next AGM (4.e)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Weston Adventure Playground
Other name the charity uses	The Venny
Registered charity number	290910
Charity’s principal address	Weston Adventure Playground Kingsclere Avenue Weston Southampton SO199JT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Daron Medway	Chair	19 June 2015-Present	Exec Committee/Members
Peter Knight	Treasurer	19 June 2015-Present	Exec Committee/Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Peter Knight
	Peter Knight
	Treasurer
	23rdMay 2025
	23rdMay 2025

Charity Number 290910

Financial Accounts For financial year Ending 31[st] March 2025

As approved by The Executive Committee

Peter Knight Treasurer

WESTON ADVENTURE PLAYGROUND Charity No 290910 Income Expenditure Account Year ending 31[st] March 2025

INCOME (£’s)

	2024-25	2023-24
AnnualGrantSCC (note 1)	20000	20000
Other Grants (unrestricted) (note 2)	500	1756
OtherGrants(restricted) (note 3)	0	0
Rental Income (note 4)	7129	13940
Interest	365	253
Donations	101	300
Other_(note 5,6)_	1346	20

TOTAL	29441	36269

EXPENDITURE (£’s)

	2024-25	2023-24
Building Overheads – utilities, phone, business rates, cleaning, waste(note 7)	9525	7046
Insurance	4984	4720
Maintenance_(note 8)_	2583	7026
Building Works_(note 9)_	7687	0
Advertising/stationary/materials etc	0	0
Legal	100	100
Other_(note 10)_	1075	125

Total	25954	19017
		2023-24 17252 16315 33567
	2024-25	2023-24
Excess(deficit)Income over expenditure	3487	17252
Balance carried forward from previous year	33567	16315
Balance atyear end_(note 11)_	37054	33567

WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement of assets and Liabilities Year ending 31[st] March 2025

CASH ASSETS 31 March 2025

Deposit Account	34889
Bank Account	2165
Petty Cash	0
Total Cash Assets	37054

Asset distribution Restricted funds £ 0 Unrestricted funds £37054

LIABILITIES

None.

NON-MONETRAY ASSETS

Held for charities own use

Playground of approximately 1 acre with play centre, toilet block, and outdoor play structures. The land held on lease from Southampton City Council at peppercorn rent.
Furniture, fixtures and fittings, indoor and outdoor play equipment, tools and materials for maintenance and cleaning.

Notes

The long term grant of £20K per year from Southampton City Council came to an end on 31 December 2024. Despite this we still received a full £20K in this financial year due to a late payment in March 2024.
In 2023-24 we were a recipient of a grant from The COOP Community Fund towards the general activities of the playground. This has been extended for a further year.
No restricted grants were received this year.
We have lost most of our regular users due to their financial constraints and as a result have taken a significant hit to our rental income. We did have a short term lease of the vacant office space but this has also now finished. Search for further users is ongoing.
The majority of this money is a bank error, which was repaid a few days later. 6. We received some income as we have ‘combined’ with another charity to save costs on routine testing such as PAT and this represents the payment for their share of the costs.
Utility costs have been rising considerably. We had been relatively sheltered as we were on long fixed term contracts, however the gas contracted expired during the previous financial year and the electric contract expired during this financial year.
There has been limited maintenance work required/undertaken this year.

9.We have started a project to redesign the ball court area. This represents design/consultancy/planning costs etc. Once this stage is completed, we will need to embark on a big fund raising drive, but ultimately our expectation is that this will make the playground more useable and hence increase regular income

This represents a repayment of a bank error (see note 5).
We have been deliberately accumulating a significant ‘carry-over’ balance which will be put towards redevelopment of the ball court area but will also act as a cushion whilst we search for new users. It is likely that there will be a significant deficit against income in the 2025-26 year.

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Weston Adventure Playground Association On accounts for the year ended 31[st] March, 2025 Set out on pages 3-5 attached

290910 Charity no (if any)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 DD / MM / YYYY .

Responsibilities and basis of As the charity trustees of the Trust, you are responsible for the report preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed: Date: 13[th] August, 2025. Name: Michael G. Beeby Relevant professional FCMA - CGMA qualification(s) or body (if any): Address: 17 Barbe Baker Avenue West End Southampton SO30 3RH

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .