## **Trustees’ Annual Report for the period**
**From 1 April 2024 To 31 March 2025**
## **Charity name: Weston Adventure Playground**
**Charity registration number: 290910**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of facilities for recreation and
other leisure time occupation and in
particular, but not exclusively, by the
provision of an adventure playground for
children and young people resident in
Weston. Being facilities of which:
a. such children have need by reason of
their youth or social and economic
circumstances; and
b. will improve the conditions of life for such
children by promoting their physical mental
and spiritual well-being.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Weston Adventure Playground provides a
mixture of open access and some closed
access play sessions in conjunction with
our partners Weston Church Youth Project
and previously Southampton Children’s
Play Association.
Weston Adventure Playground engages in
multi agency working with many community
groups and agencies such as: Sure Start,
Local Schools, Local Churches, Mencap,
Saints Foundation, Preschools,
Playschools etc.
Weston Adventure Playground lets its
facilities to other agencies and community
groups.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Through the above the charity fulfils it
requirements with regard to public benefit.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not make grants to other
organisations or individuals.|
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity does not make grants to other
organisations or individuals.|
||||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The charity is wholly run by volunteers. A
number of whom have contributed
donations of time and/or money to assist
with the maintenance of the facilities
grounds, buildings and equipment.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|WAP has continued to function and
maintained its association with Weston
Church Youth Project (Southampton
Children’s Play Association ceased to
function during this year) through the
provision of office space and collaboration
in providing open access play provision for
the children and young people of Weston.
This has been of great benefit to these
children and young people, offering them
space for relaxation, leisure activities and
enjoyment.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
|Achievements against
objectives set|Para 1.41||
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41||
||||
|Investment performance
against objectives|Para 1.41||
|---|---|---|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21||
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity aims to hold 3 months
operating costs in reserve.|
|Amount of reserves held|Para 1.22|Over 6 months reserves currently held|
|Reasons for holding zero
reserves|Para 1.22||
|Details of fund materially in
deficit|Para 1.24|Nil|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||||
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Associations principal source of funding
was through a contract with Southampton City
Council to provide children and youth services
in the local area. This funding has now ceased.
Funds are raised from the use of our facilities,
not least the rental of office space to our
collaborative organisations – WCYP (and
previously SCPA). The charity is continually
seeking to broaden its funding base and is
constantly seeking grants from other grant
making bodies.|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46||
|A description of the principal
risks facing the charity|Para 1.46||
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by membership (4.a) or co-opted
by Executive Committee for election at the
next AGM (4.e)|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
## **Reference and Administrative details**
|Charity name|Weston Adventure Playground|
|---|---|
|Other name the charity uses|The Venny|
|Registered charity number|290910|
|Charity’s principal address|Weston Adventure Playground
Kingsclere Avenue
Weston
Southampton
SO199JT|
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## **Names of the charity trustees who manage the charity**
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2
3
4
5
6
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8
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10
11
12
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16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**|
|---|---|---|---|---|
||Daron Medway|Chair|19 June 2015-Present|Exec Committee/Members|
||Peter Knight|Treasurer|19 June 2015-Present|Exec Committee/Members|
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
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## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Peter Knight||
|---|---|---|
||Peter Knight||
||
Treasurer||
||23rdMay 2025||
||23rdMay 2025||
## Charity Number 290910
Financial Accounts For financial year Ending 31[st] March 2025
As approved by The Executive Committee
Peter Knight Treasurer
## **WESTON ADVENTURE PLAYGROUND Charity No 290910 Income Expenditure Account Year ending 31[st] March 2025**
## **INCOME (£’s)**
||**2024-25**|**2023-24**|
|---|---|---|
|AnnualGrantSCC _(note 1)_|20000|20000|
|Other Grants (unrestricted) (_note 2)_|500|1756|
|OtherGrants(restricted) _(note 3)_|0|0|
|Rental Income (_note 4)_|7129|13940|
|Interest|365|253|
|Donations|101|300|
|Other_(note 5,6)_|1346|20|
||||
|**TOTAL**|**29441**|**36269**|
## **EXPENDITURE (£’s)**
||**2024-25**|**2023-24**|
|---|---|---|
|Building Overheads – utilities, phone, business rates,
cleaning, waste(_note 7_)|9525|7046|
|Insurance|4984|4720|
|Maintenance_(note 8)_|2583|7026|
|Building Works_(note 9)_|7687|0|
|Advertising/stationary/materials etc|0|0|
|Legal|100|100|
|Other_(note 10)_|1075|125|
||||
|**Total **|**25954**|**19017**|
|||**2023-24**
17252
16315
**33567 **|
||**2024-25**|**2023-24**|
|Excess(deficit)Income over expenditure|3487|17252|
|Balance carried forward from previous year|33567|16315|
|Balance atyear end_(note 11)_|**37054**|**33567 **|
## **WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement of assets and Liabilities Year ending 31[st] March 2025**
## **CASH ASSETS 31 March 2025**
|Deposit Account|34889|
|---|---|
|Bank Account|2165|
|Petty Cash|0|
|**Total Cash Assets**|**37054**|
Asset distribution Restricted funds £ 0 Unrestricted funds £37054
## **LIABILITIES**
None.
## **NON-MONETRAY ASSETS**
Held for charities own use
1. Playground of approximately 1 acre with play centre, toilet block, and outdoor play structures. The land held on lease from Southampton City Council at peppercorn rent.
2. Furniture, fixtures and fittings, indoor and outdoor play equipment, tools and materials for maintenance and cleaning.
## **Notes**
1. The long term grant of £20K per year from Southampton City Council came to an end on 31 December 2024. Despite this we still received a full £20K in this financial year due to a late payment in March 2024.
2. In 2023-24 we were a recipient of a grant from The COOP Community Fund towards the general activities of the playground. This has been extended for a further year.
3. No restricted grants were received this year.
4. We have lost most of our regular users due to their financial constraints and as a result have taken a significant hit to our rental income. We did have a short term lease of the vacant office space but this has also now finished. Search for further users is ongoing.
5. The majority of this money is a bank error, which was repaid a few days later. 6. We received some income as we have ‘combined’ with another charity to save costs on routine testing such as PAT and this represents the payment for their share of the costs.
7. Utility costs have been rising considerably. We had been relatively sheltered as we were on long fixed term contracts, however the gas contracted expired during the previous financial year and the electric contract expired during this financial year.
8. There has been limited maintenance work required/undertaken this year.
9.We have started a project to redesign the ball court area. This represents design/consultancy/planning costs etc. Once this stage is completed, we will need to embark on a big fund raising drive, but ultimately our expectation is that this will make the playground more useable and hence increase regular income
10. This represents a repayment of a bank error (see note 5).
11. We have been deliberately accumulating a significant ‘carry-over’ balance which will be put towards redevelopment of the ball court area but will also act as a cushion whilst we search for new users. It is likely that there will be a significant deficit against income in the 2025-26 year.
## **Independent examiner's report on the accounts**
## **Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Weston Adventure Playground Association **On accounts for the year ended** 31[st] March, 2025 **Set out on pages** 3-5 attached
**290910 Charity no (if any)**
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2024 **DD / MM / YYYY** .
**Responsibilities and basis of** As the charity trustees of the Trust, you are responsible for the **report** preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed: Date: 13[th] August, 2025. Name:** Michael G. Beeby **Relevant professional** FCMA - CGMA **qualification(s) or body (if any): Address:** 17 Barbe Baker Avenue West End Southampton SO30 3RH
1
**October 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2