2024-03-31-accounts - Weston Adventure Playground Association

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Trustees’ Annual Report for the period

From 1 April 2023 To 31 Mar 2024

Charity name: Weston Adventure Playground

Charity registration number: 290910

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision of facilities for recreation and other leisure time occupation and in particular, but not exclusively, by the provision of an adventure playground for children and young people resident in Weston. Being facilities of which: a. such children have need by reason of their youth or social and economic circumstances; and b. will improve the conditions of life for such children by promoting their physical mental and spiritual well-being.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Weston Adventure Playground provides a mixture of open access and some closed access play sessions in conjunction with our partners Weston Church Youth Project and Southampton Children’s Play Association. Weston Adventure Playground engages in multi agency working with many community groups and agencies such as: Sure Start, Local Schools, Local Churches, Mencap, Saints Foundation, Zoielogic dance, Preschools, Playschools etc. Weston Adventure Playground lets its facilities to other agencies and community groups.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Through the above the charity fulfils it requirements with regard to public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38

Para 1.38 Policy on grant making


Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The charity is wholly run by volunteers. A number of whom have contributed donations of time and/or money to assist with the maintenance of the facilities grounds, buildings and equipment.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	WAP has continued to function and maintained its association with both Weston Church Youth Project and Southampton Children’s Play Association through the provision of office space and collaboration in providing open access play provision for the children and young people of Weston. This has been of great benefit to these children and young people, offering them space for relaxation, leisure activities and enjoyment.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41

Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity aims to hold 3 months operating costs in reserve.
Amount of reserves held	Para 1.22	Over 6 months reserves currently held
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24	Nil
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	None

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47	The Associations principle source of funding is through a contract with Southampton City Council to provide children and youth services in the local area. Alongside this we raise funds from the use of our facilities, not least the rental of office space to our collaborative organisations – SCPA and WCYP. The charity is continually seeking to broaden its funding base and is constantly seeking grants from other grant making bodies.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by membership (4.a) or co-opted by Executive Committee for election at the next AGM (4.e)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other

Reference and Administrative details

Charity name	Weston Adventure Playground
Other name the charity uses	The Venny
Registered charity number	290910
Charity’s principal address	Weston Adventure Playground Kingsclere Avenue Weston Southampton SO199JT

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
Daron Medway	Chair	19 June 2015-Present	Exec Committee/Members
Peter Knight	Treasurer	19 June 2015-Present	Exec Committee/Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Peter Knight Full name(s) Peter Knight Position (eg Secretary, Treasurer Chair, etc) Date 30 April 2024

VCNM4 Weston Adventure PlaYOUnd Charity Number 290910 Financial Accounts For financial year Ending 31 St March 2024 As approved by The Executive Committee Peter Knight Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendent Examiner's Report Report to the trustees WestC¥n Adventure Playground Association On accounts for the year ènded 3151 March, 2024 Charity no {if any) 290910 Set out on pages 3-5 attached I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in aCrdance with the requirements of the Charities Act 2011 {llhe Acr). I repoit ID. respect of my examination of the Trust's accounts carried out undei section 145 of the 2011 Acl and in carrying out my examination. I have iollowed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come lo my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan with section 130 of the Charlties Aci,. or the accounts did not accord with the accounting records,. or the accounts did not comply wf(h the applicable requirements conmIng the fom and content of accounts set out in the Charities (AcuntS and Reports) Regulations 2008 other than any requirement tha:. the acuntS give a Irue and fair, view which is not a matter considered as part of an independent examination. I h" Ive no concems and have come aLross no other matters in conrieclion wr.1) the examination to which attention should be drawn in this report in orc er tc enable a proper understanding of the accounts to be reached. ' Ple<ise delete the words in the brackets rfthey do nol apply. Signed: Date: 16" AugusL 2024. Name: Mich¢l".l G. Beeby Relevant professFonal qualification{s) or body lif any): CIMA - CGMA Address: 17 Earb._ Baker Avenue West l=nd IER Oct 2018

Sout.haNiPton S03C 3R.q Section è Di5cIosu Only com Ilete if the examiner needs to highlight material mattels of concern (see CC3:: Independent examination of charity aGGounts'. directions and guidance 'or examiners). Glve here brief details of any items that the examiner wishes to disclose. IER Oct 2018

WESTON ADVENTURE PLA YGROUND Charity No 2910 Income Expendithre Attount Year tndittg 31° March 2024 OME 202&24 20000 1756 2022-23 2(M)00 51KI Annual Grant SCC (noie l) Other Grants unrestricied n¢Me 2 Other Grants (restricied) [e 3) Renta] Income noie 4 Inleresl Donaiions Utilits. Refund 13940 253 31K) 20 20800 19 125 TOTAL 36269 41444 EXPENDITURE 202>24 7046 2022-23 5487 Building Oi'erheads- ulilits"e& phone: business rates. cleanin li"te (note 6) Insurance Maintenance Fundraisin Adi"ertisin st2tionaTh"Imaterials etc Cosls of lettin 4720 7026 4913 16796 96 125 i( 100 Total I17 27392 202&24 17252 16315 33567 2022-23 14052 2263 16315 Excess (deficit) Income oi-er e Balance carried foni.ard from Balance at l.ear end Inole 8 diture rel.i0$ i.ear

WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement Orsets and Liabilities Year ending 31" March 2024 CASH AS 31 March 2024 osit Account Bank Account Pem. C&8h Total Cash Assets 29934.98 3632.18 33567.16 Asset dislribution ReStri¢d funds Unrestricted funds £33567.16 LIABILITIE None. NON-MONETRAY ASSETS Held for charitie5 use l. Pla!'grouTrd of approilmell- l acTe Thith pl- centr& ioilet blocL: and ouid(M)r pl- Structures. The land held on le from Southampton Cits" Council at peppercorn rait. 2. Furniture: fixtures and fittings. indoor and 0dL)r pla% equjpmeni tools and materials for mainienance and cleaning.

Notes l. We are still iti receipt of a grani from Southampt} Citi. Council of £20k per )'ear paid quarterlN'. unfortunatel!" the March 2023 p"mli li.as de1"ed and so is documented in this !"ear's accounts and similarlN" the March 2024 pal'ment li.as delai.ed and so the totsl figure recorded in the accounts for the N'eat is £20L This grant is eipecied lo fmish in December 2024. 2. In 2023 Il'e receii'ed a grant from The C(M)P Communih. Fund tOlA'ards the gffleral actii'its"es of the pl"grOund. 3. No restricted grants iiere receii.ed thi's !"eaT. 4. One of our rulr u5er5 (SCPA) Ced io oxisl in March 2024, Mthich iiill mean a significant reducts.on in our regular iental income. We are currentl!. looking al other options io secure regular building use and hence income. 5. This represents a refund from our old phone proi.ider (Plusnel) Csed all bsineSs contracts. 6. Utilits" costs hai"e been rising considerabh". We had be rdatii'el!" sheltered aq .¢ "ere on long filed terni contracts. hoii'ei"er the gas contracted elpir during this N'ear resulting in a doubling of g&$ costs. The electric contract Hill eipire dwing the coming l'ear. 7. Significani building ii.ork undertaL"ffl during 2021- the final pas"ments th.ere made in the mid part of 2022 hence ihe signRficantli' higher maÈntenance Cosi in the last financial l'ear compared io this. No sigmficani building ii"orL. has been undertak-en in the pasl !"ear: hoii"ei"er. Il'e hai'e just embarLed on the design process for redei"elopmffll of the ball cOt are& 8. We hai"e been delibffall. accumulaung a significani -Can3'eT' balance Ththicb 'ill be put toTh"ards redeielopmenl of the ball court are&

VCNM4 Weston Adventure PlaYOUnd Charity Number 290910 Financial Accounts For financial year Ending 31 St March 2024 As approved by The Executive Committee Peter Knight Treasurer