## **Trustees’ Annual Report for the period** **From 1 April 2023 To 31 Mar 2024** ## **Charity name: Weston Adventure Playground** **Charity registration number: 290910** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The provision of facilities for recreation and
other leisure time occupation and in
particular, but not exclusively, by the
provision of an adventure playground for
children and young people resident in
Weston. Being facilities of which:
a. such children have need by reason of
their youth or social and economic
circumstances; and
b. will improve the conditions of life for such
children by promoting their physical mental
and spiritual well-being.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Weston Adventure Playground provides a
mixture of open access and some closed
access play sessions in conjunction with
our partners Weston Church Youth Project
and Southampton Children’s Play
Association.
Weston Adventure Playground engages in
multi agency working with many community
groups and agencies such as: Sure Start,
Local Schools, Local Churches, Mencap,
Saints Foundation, Zoielogic dance,
Preschools, Playschools etc.
Weston Adventure Playground lets its
facilities to other agencies and community
groups.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Through the above the charity fulfils it
requirements with regard to public benefit.| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Para 1.38 Para 1.38 Policy on grant making |||| |---|---|---| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The charity is wholly run by volunteers. A
number of whom have contributed
donations of time and/or money to assist
with the maintenance of the facilities
grounds, buildings and equipment.| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|WAP has continued to function and
maintained its association with both
Weston Church Youth Project and
Southampton Children’s Play Association
through the provision of office space and
collaboration in providing open access play
provision for the children and young people
of Weston. This has been of great benefit
to these children and young people,
offering them space for relaxation, leisure
activities and enjoyment.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |||| |Investment performance
against objectives|Para 1.41|| |---|---|---| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The charity aims to hold 3 months
operating costs in reserve.| |Amount of reserves held|Para 1.22|Over 6 months reserves currently held| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|Nil| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|None| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The Associations principle source of funding is
through a contract with Southampton City
Council to provide children and youth services
in the local area. Alongside this we raise funds
from the use of our facilities, not least the
rental of office space to our collaborative
organisations – SCPA and WCYP. The charity is
continually seeking to broaden its funding base
and is constantly seeking grants from other
grant making bodies.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Elected by membership (4.a) or co-opted
by Executive Committee for election at the
next AGM (4.e)| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other ## **Reference and Administrative details** |Charity name|Weston Adventure Playground| |---|---| |Other name the charity uses|The Venny| |Registered charity number|290910| |Charity’s principal address|Weston Adventure Playground
Kingsclere Avenue
Weston
Southampton
SO199JT| ||| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Daron Medway|Chair|19 June 2015-Present|Exec Committee/Members| ||Peter Knight|Treasurer|19 June 2015-Present|Exec Committee/Members| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |||| |||| |||| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Peter Knight **Full name(s)** Peter Knight **Position (eg Secretary,** Treasurer **Chair, etc) Date** 30 April 2024 VCNM4 Weston Adventure PlaY￿OUnd Charity Number 290910 Financial Accounts For financial year Ending 31 St March 2024 As approved by The Executive Committee Peter Knight Treasurer CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendent Examiner's Report Report to the trustees WestC¥n Adventure Playground Association On accounts for the year ènded 3151 March, 2024 Charity no {if any) 290910 Set out on pages 3-5 attached I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in aC￿rdance with the requirements of the Charities Act 2011 {llhe Acr). I repoit ID. respect of my examination of the Trust's accounts carried out undei section 145 of the 2011 Acl and in carrying out my examination. I have iollowed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come lo my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charlties Aci,. or the accounts did not accord with the accounting records,. or the accounts did not comply wf(h the applicable requirements con￿mIng the fom and content of accounts set out in the Charities (Ac￿untS and Reports) Regulations 2008 other than any requirement tha:. the ac￿untS give a Irue and fair, view which is not a matter considered as part of an independent examination. I h" Ive no concems and have come aLross no other matters in conrieclion wr.1) the examination to which attention should be drawn in this report in orc er tc enable a proper understanding of the accounts to be reached. ' Ple24 7046 2022-23 5487 Building Oi'erheads- ulilits"e& phone: business rates. cleanin li"￿te (note 6) Insurance Maintenance Fundraisin Adi"ertisin st2tionaTh"Imaterials etc Cosls of lettin 4720 7026 4913 16796 96 125 i( 100 Total I￿17 27392 202&24 17252 16315 33567 2022-23 14052 2263 16315 Excess (deficit) Income oi-er e Balance carried foni.ard from Balance at l.ear end Inole 8 diture rel.i0￿$ i.ear WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement Or￿sets and Liabilities Year ending 31" March 2024 CASH AS 31 March 2024 osit Account Bank Account Pem. C&8h Total Cash Assets 29934.98 3632.18 33567.16 Asset dislribution ReStri￿¢d funds Unrestricted funds £33567.16 LIABILITIE None. NON-MONETRAY ASSETS Held for charitie5 use l. Pla!'grouTrd of approilm￿ell- l acTe Thith pl￿- centr& ioilet blocL: and ouid(M)r pl￿- Structures. The land held on le￿ from Southampton Cits" Council at peppercorn rait. 2. Furniture: fixtures and fittings. indoor and 0￿dL￿)r pla% equjpmeni tools and materials for mainienance and cleaning. Notes l. We are still iti receipt of a grani from Southampt￿} Citi. Council of £20k per )'ear paid quarterlN'. unfortunatel!" the March 2023 p￿"m￿li li.as de1￿"ed and so is documented in this !"ear's accounts and similarlN" the March 2024 pal'ment li.as delai.ed and so the totsl figure recorded in the accounts for the N'eat is £20L This grant is eipecied lo fmish in December 2024. 2. In 2023 Il'e receii'ed a grant from The C(M)P Communih. Fund tOlA'ards the gffleral actii'its"es of the pl￿"grOund. 3. No restricted grants iiere receii.ed thi's !"eaT. 4. One of our r￿ul￿r u5er5 (SCPA) C￿ed io oxisl in March 2024, Mthich iiill mean a significant reducts.on in our regular iental income. We are currentl!. looking al other options io secure regular building use and hence income. 5. This represents a refund from our old phone proi.ider (Plusnel) C￿sed all b￿sineSs contracts. 6. Utilits" costs hai"e been rising considerabh". We had be￿ rdatii'el!" sheltered aq ￿.¢ "ere on long filed terni contracts. hoii'ei"er the gas contracted elpir￿ during this N'ear resulting in a doubling of g&$ costs. The electric contract Hill eipire dwing the coming l'ear. 7. Significani building ii.ork undertaL"ffl during 2021- the final pas"ments th.ere made in the mid part of 2022 hence ihe signRficantli' higher maÈntenance Cosi in the last financial l'ear compared io this. No sigmficani building ii"orL. has been undertak-en in the pasl !"ear: hoii"ei"er. Il'e hai'e just embarLed on the design process for redei"elopmffll of the ball cO￿t are& 8. We hai"e been delibffa￿ll. accumulaung a significani -Can3'￿￿eT' balance Ththicb 'ill be put toTh"ards redeielopmenl of the ball court are& VCNM4 Weston Adventure PlaY￿OUnd Charity Number 290910 Financial Accounts For financial year Ending 31 St March 2024 As approved by The Executive Committee Peter Knight Treasurer CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Indèpendent Examiner's Report Report to the trustees WestC¥n Adventure Playground Association On accounts for the year ènded 3151 March, 2024 Charity no {if any) 290910 Set out on pages 3-5 attached I report to the trustees on my examination of the accounts of the above charity ('the Trust") for the year ended Responsibilities and basls of report As the charity's trustees. you are responsible for the preparation of the accounts in aC￿rdance with the requirements of the Charities Act 2011 {llhe Acr). I repoit ID. respect of my examination of the Trust's accounts carried out undei section 145 of the 2011 Acl and in carrying out my examination. I have iollowed all the applicable Directions given by the Charity Commission under section 145(51(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examiner's statement come lo my attention in connection with the examination which gives me cause to believe that in. any material respect: the accounting records were not kept in accordan￿ with section 130 of the Charlties Aci,. or the accounts did not accord with the accounting records,. or the accounts did not comply wf(h the applicable requirements con￿mIng the fom and content of accounts set out in the Charities (Ac￿untS and Reports) Regulations 2008 other than any requirement tha:. the ac￿untS give a Irue and fair, view which is not a matter considered as part of an independent examination. I h" Ive no concems and have come aLross no other matters in conrieclion wr.1) the examination to which attention should be drawn in this report in orc er tc enable a proper understanding of the accounts to be reached. ' Ple24 7046 2022-23 5487 Building Oi'erheads- ulilits"e& phone: business rates. cleanin li"￿te (note 6) Insurance Maintenance Fundraisin Adi"ertisin st2tionaTh"Imaterials etc Cosls of lettin 4720 7026 4913 16796 96 125 i( 100 Total I￿17 27392 202&24 17252 16315 33567 2022-23 14052 2263 16315 Excess (deficit) Income oi-er e Balance carried foni.ard from Balance at l.ear end Inole 8 diture rel.i0￿$ i.ear WESTON ADVENTURE PLAYGROUND Charity no 290910 Statement Or￿sets and Liabilities Year ending 31" March 2024 CASH AS 31 March 2024 osit Account Bank Account Pem. C&8h Total Cash Assets 29934.98 3632.18 33567.16 Asset dislribution ReStri￿¢d funds Unrestricted funds £33567.16 LIABILITIE None. NON-MONETRAY ASSETS Held for charitie5 use l. Pla!'grouTrd of approilm￿ell- l acTe Thith pl￿- centr& ioilet blocL: and ouid(M)r pl￿- Structures. The land held on le￿ from Southampton Cits" Council at peppercorn rait. 2. Furniture: fixtures and fittings. indoor and 0￿dL￿)r pla% equjpmeni tools and materials for mainienance and cleaning. Notes l. We are still iti receipt of a grani from Southampt￿} Citi. Council of £20k per )'ear paid quarterlN'. unfortunatel!" the March 2023 p￿"m￿li li.as de1￿"ed and so is documented in this !"ear's accounts and similarlN" the March 2024 pal'ment li.as delai.ed and so the totsl figure recorded in the accounts for the N'eat is £20L This grant is eipecied lo fmish in December 2024. 2. In 2023 Il'e receii'ed a grant from The C(M)P Communih. Fund tOlA'ards the gffleral actii'its"es of the pl￿"grOund. 3. No restricted grants iiere receii.ed thi's !"eaT. 4. One of our r￿ul￿r u5er5 (SCPA) C￿ed io oxisl in March 2024, Mthich iiill mean a significant reducts.on in our regular iental income. We are currentl!. looking al other options io secure regular building use and hence income. 5. This represents a refund from our old phone proi.ider (Plusnel) C￿sed all b￿sineSs contracts. 6. Utilits" costs hai"e been rising considerabh". We had be￿ rdatii'el!" sheltered aq ￿.¢ "ere on long filed terni contracts. hoii'ei"er the gas contracted elpir￿ during this N'ear resulting in a doubling of g&$ costs. The electric contract Hill eipire dwing the coming l'ear. 7. Significani building ii.ork undertaL"ffl during 2021- the final pas"ments th.ere made in the mid part of 2022 hence ihe signRficantli' higher maÈntenance Cosi in the last financial l'ear compared io this. No sigmficani building ii"orL. has been undertak-en in the pasl !"ear: hoii"ei"er. Il'e hai'e just embarLed on the design process for redei"elopmffll of the ball cO￿t are& 8. We hai"e been delibffa￿ll. accumulaung a significani -Can3'￿￿eT' balance Ththicb 'ill be put toTh"ards redeielopmenl of the ball court are&