HIGHNAM COMMUNITY CENTRE TRUST REGISTERED CHARITY 290798 FINANCIAL STATEMENTS 30[TH] SEPTEMBER 2023
Knights
Accountants and Tax Advisors
HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
REPORT AND ACCOUNTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2023
| INDEX | |
|---|---|
| Pages | |
| 2 | Administrative Information |
| 3 & 4 | Report of the Trustees |
| 5 & 6 |
Independent Examiner’s Report |
| 7 | Balance Sheet |
| 8 & 9 | Income and Expenditure Account |
| 10 & 11 | Notes to the Accounts |
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
ADMINISTRATIVE INFORMATION
| TRUSTEES: | Mr. Y. Watkins - Chairman |
|---|---|
| Mr. R. Train - Treasurer | |
| Mr. M.J. Ridge | |
| Mr. M. Welch | |
| Mr.C. Coats | |
| BOOKINGS MANAGER: | Mrs. J. Badham |
| CARETAKER: | Mr. M. S. Stock |
| PRINCIPAL | The Old School |
| ADDRESS: | Newent Road |
| Highnam | |
| GLOUCESTER | |
| GL2 8DG | |
| INDEPENDENT | Knights |
| EXAMINER: | Accountants and Tax Advisors |
| 21 Highnam Business Centre | |
| Highnam | |
| GLOUCESTER. | |
| GL2 8DN | |
| BANKERS: | Lloyds TSB Bank plc |
| 19, Eastgate | |
| GLOUCESTER | |
| GL1 1NS |
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
TRUSTEES’ REPORT
The Trustees submit their report with the accounts of the Charity for the year ended 30[th] September 2023.
PRINCIPAL OBJECT AND STATUS OF CHARITY
The Charity’s principal object is to manage the Old School, Parish Rooms and Gambier Parry Hall for the benefit of the residents of the Parish of Highnam in the County of Gloucestershire on behalf of Highnam Parish Council.
ADMINISTRATION OF THE CHARITY
The Charity is administered by the Chairman, Secretary and Treasurer and managed by the Management Committee which consists of six elected and eight representative members and may include no more than two co-opted members.
REGULATION OF CHARITY
The Committee manages the Highnam Community Centre Trust which is a registered charity under the Charities Act 1960 subsequently amended by the Charities Act of 1993 and 2006. The Highnam Parish Council acts as the Custodian Trustee under sub section (2) of Section 4 of the Public Trustee Act 1906. The Committee act as charity trustees within the meaning of Section 46 of the Charities Act 1960, the Charities Act of 1993 and 2006. The Parish Council has a leasehold interest in the Parish Room and also holds the freehold of the Old School on behalf of the village.
TRUSTEES’ RESPONSIBILITIES
Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those accounts, the Trustees are required to:-
select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent;
follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts; prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 1985. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
TRUSTEES’ REPORT
REVIEW OF THE YEAR
The income from the letting of the buildings has increased during the period to £45,424 (2022 £34,980).
Highnam Parish Council funding to the value of £26,470 was received during the year relating to the extension and refurbishment costs of ‘The Old School, Highnam Community Centre, Newent Road, Highnam, Glos GL2 8DG’.
The COIF Charities Deposit Account retains any surplus funds. Interest rates currently remain low but the advantage of this account is the ability to obtain immediate withdrawals without penalty.
REMUNERATION AND BENEFITS OF THE TRUSTEES
No remuneration or other benefits have been paid or are payable to any of the Charity Trustees or connected persons during the year under review.
RISKS
The Trustees continue to review any major risks to which the Charity is exposed. The major risk would be the loss of regular users and the Committee strives to improve the facilities to attract additional lettings. The Committee also explores all avenues of additional income streams to help defray overhead costs should hiring levels fall.
Mr. Y. Watkins Chairman of the Trustees
Approved by the Trustees:
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INDEPENDENT EXAMINER’S REPORT TO
THE TRUSTEES OF HIGHNAM COMMUNITY CENTRE TRUST
We report on the accounts of the Trust for the year ended 30[th] September 2023 which are set out on pages 6 to 9.
RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is our responsibility to:
examine the accounts under section 43(3) (a) of the 1993 Act:
to follow the procedure laid down in the General Directions given by the Charity Commission under section 43(7) (b) of the 1993 Act; and
to state whether particular matters have come to my attention.
BASIS OF INDEPENDENT EXAMINER’S REPORT
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An independent examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.
INDEPENDENT EXAMINER’S STATEMENT
In connection with my examination, no matter has come to our attention:
- (1) which gives us reasonable cause to believe that, in any material aspect, the requirements:
to keep accounting records in accordance with section 41 of the 1993 Act: and
to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the 1993 Act
have not been met; or
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- (2) to which, in our opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Knights
Accountants and Tax Advisors 21 Highnam Business Centre Highnam GLOUCESTER. GL2 8DN
Date:
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
BALANCE SHEET
| AS AT 30 TH SEPTEMBER 2023 2023 2022 FIXED ASSETS (NOTE 2) CURRENT ASSETS 1,708 2,698 Debtors and prepayments (NOTE 3) 7,282 4,573 COIF Charities Deposit Fund 6,252 6,028 Lloyds - Current Account 13,927 17,180 - 30 Day Business Account 3 3 - - Trust Reserve Account Cash in Hand 21,712 - 49,176 13,451 37 41,272 CURRENT LIABILITIES Creditors – amounts falling due within 1 year (Note 4)2,042 616 NET CURRENT ASSETS 47,134 40,656 NET ASSETS 48,842 43,354 REPRESENTED BY: GENERAL FUND Balance at 1stOctober 2022 43,354 113,206 (Deficit)/Surplus of income over expenditure 5,488 (69,852) Balance at 30thSeptember 202348,842 43,354 Approved by the Trustees on ………………………….2023 and signed on its behalf by: Y. WATKINS – CHAIRMAN R. TRAIN- TREASURER |
2022 2,698 4,573 6,028 17,180 3 13,451 37 41,272 616 40,656 43,354 113,206 (69,852) |
2022 2,698 4,573 6,028 17,180 3 13,451 37 41,272 616 40,656 |
|
|---|---|---|---|
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 2790798
INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30TH SEPTEMBER 2023
| INCOME Hire charges – Regular users OTHER INCOME Interest received Old School Project Grants Donations EXPENDITURE Storage rent Centre Manager’s charges Caretaker & Cleaners’ charges Computer & I.T. costs Post Office retainer (keys) Water rates Light and heat Repairs and maintenance – buildings – grounds Old School project costs Telephone Printing and stationery Legal and professional fees Sundry Expenses Licenses and Insurance Pest control Cleaning materials and consumables Accountancy Advertising Depreciation (DEFICIT)/SURPLUS OF INCOME OVER EXPENDITURE FOR THE YEAR |
2023 £ 45,195 359 26,970 229 72,753 1,543 4,200 11,100 - - 409 8,453 1,583 480 31,349 182,461 - - 102 35 589 4,374 480 1,051 432 95 990 67,265 5,488 |
2022 £ 34,980 137 114,799 200 150,116 2,417 4,670 11,243 379 200 387 5,926 3,086 386 182,461 30 401 1,057 823 2,829 480 769 397 90 1,937 219,968 (69,852) |
|---|---|---|
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
NOTES TO THE ACCOUNTS
TH SEPTEMBER 2023
FOR THE YEAR ENDED 30
1. ACCOUNTING POLICIES
(a) Accounting Convention
The accounts are prepared under the historical cost convention on an accruals basis.
(b) Accounting by Charities
The recommendations of SORP2 (Accounting by Charities) have been followed in the preparation of these accounts.
(c) Fund Accounting
The Charity’s general fund consists of funds which the Charity may use for its purpose at its discretion.
(d) Fixed assets and Depreciation
Fixed assets are included in the accounts at their historical cost.
Depreciation is provided on all tangible fixed assets at the following annual rates on a straight line basis: Furniture and equipment 20%
| 2. FIXED ASSETS Cost At 1stOctober 2022 Additions/Disposals At 30thSeptember 2023 Depreciation At 1stOctober 2022 Charge for the year At 30thSeptember 2023 WRITTEN DOWN VALUE At 1stOctober 2022 At 30thSeptember 2023 |
Furniture & Equipment £ 46,320 NIL 46,320 43,662 989 44,651 2 ,658 1,669 |
Furniture & Equipment £ 46,320 NIL 46,320 43,662 989 44,651 2 ,658 1,669 |
Furniture & Equipment £ 46,320 NIL 46,320 43,662 989 44,651 2 ,658 1,669 |
|---|---|---|---|
| £ 46,320 NIL 46,320 43,662 989 44,651 2 ,658 1,669 |
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HIGHNAM COMMUNITY CENTRE TRUST
REGISTERED CHARITY 290798
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 30TH SEPTEMBER 2023
| 3. DEBTORS AND PREPAYMENTS Hire charges owing Prepayments and other debtors 4. CREDITORS Accrued expenses |
2023 £ 3,980 3,302 7,282 2,042 |
2022 £ 2,346 2 ,227 4,573 616 |
|---|---|---|
5. ONE HUNDRED CLUB
The charity is supported by a 100 club which provides donations towards the cost of equipment required by the Parish Buildings. At 30[th] September 2023 there were funds available of £1,933 (2022 £1,943)
6. TAXATION
As the Highnam Community Centre Trust is a Registered Charity, it is exempt from taxation under section 505, Income and Corporation Taxes Act 1988.
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