**HIGHNAM COMMUNITY CENTRE TRUST REGISTERED CHARITY 290798 FINANCIAL STATEMENTS 30[TH] SEPTEMBER 2023**
**Knights**
**Accountants and Tax Advisors**
## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **REPORT AND ACCOUNTS**
## **FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
||**INDEX**|
|---|---|
|**Pages**||
|2|Administrative Information|
|3 & 4|Report of the Trustees|
|**5**
& 6|Independent Examiner’s Report|
|7|Balance Sheet|
|8 & 9|Income and Expenditure Account|
|10 & 11|Notes to the Accounts|
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## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **ADMINISTRATIVE INFORMATION**
|**TRUSTEES:**|Mr. Y. Watkins - Chairman|
|---|---|
||Mr. R. Train - Treasurer|
||Mr. M.J. Ridge|
||Mr. M. Welch|
||Mr.C. Coats|
|**BOOKINGS MANAGER:**|Mrs. J. Badham|
|**CARETAKER:**|Mr. M. S. Stock|
|**PRINCIPAL**|The Old School|
|**ADDRESS:**|Newent Road|
||Highnam|
||GLOUCESTER|
||GL2 8DG|
|**INDEPENDENT**|Knights|
|**EXAMINER:**|Accountants and Tax Advisors|
||21 Highnam Business Centre|
||Highnam|
||GLOUCESTER.|
||GL2 8DN|
|**BANKERS:**|Lloyds TSB Bank plc|
||19, Eastgate|
||GLOUCESTER|
||GL1 1NS|
2
## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **TRUSTEES’ REPORT**
The Trustees submit their report with the accounts of the Charity for the year ended 30[th] September 2023.
## **PRINCIPAL OBJECT AND STATUS OF CHARITY**
The Charity’s principal object is to manage the Old School, Parish Rooms and Gambier Parry Hall for the benefit of the residents of the Parish of Highnam in the County of Gloucestershire on behalf of Highnam Parish Council.
## **ADMINISTRATION OF THE CHARITY**
The Charity is administered by the Chairman, Secretary and Treasurer and managed by the Management Committee which consists of six elected and eight representative members and may include no more than two co-opted members.
## **REGULATION OF CHARITY**
The Committee manages the Highnam Community Centre Trust which is a registered charity under the Charities Act 1960 subsequently amended by the Charities Act of 1993 and 2006. The Highnam Parish Council acts as the Custodian Trustee under sub section (2) of Section 4 of the Public Trustee Act 1906. The Committee act as charity trustees within the meaning of Section 46 of the Charities Act 1960, the Charities Act of 1993 and 2006. The Parish Council has a leasehold interest in the Parish Room and also holds the freehold of the Old School on behalf of the village.
## **TRUSTEES’ RESPONSIBILITIES**
Charity law requires the Trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the Charity and of the surplus or deficit of the Charity for that period. In preparing those accounts, the Trustees are required to:-
select suitable accounting policies and then apply them consistently; make judgements and estimates that are reasonable and prudent;
follow applicable accounting standards, subject to any material departures disclosed and explained in the accounts; prepare the accounts on the going concern basis unless it is inappropriate to presume that the Charity will continue to operate.
The Trustees are responsible for keeping proper accounting records which disclose, with reasonable accuracy at any time, the financial position of the Charity and to enable them to ensure that the accounts comply with the Charities Act 1985. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
3
## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **TRUSTEES’ REPORT**
## **REVIEW OF THE YEAR**
The income from the letting of the buildings has increased during the period to £45,424 (2022 £34,980).
Highnam Parish Council funding to the value of £26,470 was received during the year relating to the extension and refurbishment costs of ‘The Old School, Highnam Community Centre, Newent Road, Highnam, Glos GL2 8DG’.
The COIF Charities Deposit Account retains any surplus funds. Interest rates currently remain low but the advantage of this account is the ability to obtain immediate withdrawals without penalty.
## **REMUNERATION AND BENEFITS OF THE TRUSTEES**
No remuneration or other benefits have been paid or are payable to any of the Charity Trustees or connected persons during the year under review.
## **RISKS**
The Trustees continue to review any major risks to which the Charity is exposed. The major risk would be the loss of regular users and the Committee strives to improve the facilities to attract additional lettings. The Committee also explores all avenues of additional income streams to help defray overhead costs should hiring levels fall.
Mr. Y. Watkins Chairman of the Trustees
Approved by the Trustees:
4
## **INDEPENDENT EXAMINER’S REPORT TO**
## **THE TRUSTEES OF HIGHNAM COMMUNITY CENTRE TRUST**
We report on the accounts of the Trust for the year ended 30[th] September 2023 which are set out on pages 6 to 9.
## **RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER**
The Charity’s Trustees are responsible for the preparation of the accounts. The Charity’s Trustees consider that an audit is not required for this year under section 43(2) of the Charities Act 1993 (the 1993 Act) and that an independent examination is needed.
It is our responsibility to:
examine the accounts under section 43(3) (a) of the 1993 Act:
to follow the procedure laid down in the General Directions given by the Charity Commission under section 43(7) (b) of the 1993 Act; and
to state whether particular matters have come to my attention.
## **BASIS OF INDEPENDENT EXAMINER’S REPORT**
Our examination was carried out in accordance with the General Directions given by the Charity Commissioners. An independent examination includes a review of the accounting records kept by the Charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and the seeking of explanations from you as Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, we do not express an audit opinion on the view given by the accounts.
## **INDEPENDENT EXAMINER’S STATEMENT**
In connection with my examination, no matter has come to our attention:
- (1) which gives us reasonable cause to believe that, in any material aspect, the requirements:
to keep accounting records in accordance with section 41 of the 1993 Act: and
to prepare accounts which accord with the accounting records and to comply with the accounting requirement of the 1993 Act
have not been met; or
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- (2) to which, in our opinion, attention should be drawn in order to enable proper understanding of the accounts to be reached.
Knights
Accountants and Tax Advisors 21 Highnam Business Centre Highnam GLOUCESTER. GL2 8DN
Date:
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## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **BALANCE SHEET**
|**AS AT 30**
**TH**
**SEPTEMBER 2023**
2023
2022
**FIXED ASSETS (NOTE 2)**
**CURRENT ASSETS**
1,708
2,698
Debtors and prepayments (NOTE 3)
7,282
4,573
COIF Charities Deposit Fund
6,252
6,028
Lloyds - Current Account
13,927
17,180
- 30 Day Business Account
3
3
-
- Trust Reserve Account
Cash in Hand
21,712
-
49,176
13,451
37
41,272
**CURRENT LIABILITIES**
Creditors – amounts falling due within 1 year (Note 4)2,042
616
**NET CURRENT ASSETS**
47,134
40,656
**NET ASSETS**
48,842
43,354
**REPRESENTED BY:**
**GENERAL FUND**
Balance at 1stOctober 2022 43,354 113,206
(Deficit)/Surplus of income over expenditure
5,488
(69,852)
Balance at 30thSeptember 202348,842
43,354
Approved by the Trustees on ………………………….2023 and signed on its behalf by:
Y. WATKINS – CHAIRMAN R. TRAIN- TREASURER|2022
2,698
4,573
6,028
17,180
3
13,451
37
41,272
616
40,656
43,354
113,206
(69,852)|
|2022
2,698
4,573
6,028
17,180
3
13,451
37
41,272
616
40,656|
|---|---|---|---|
|||
||
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## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 2790798**
## **INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
|**INCOME**
Hire charges – Regular users
**OTHER INCOME**
Interest received
Old School Project Grants
Donations
**EXPENDITURE**
Storage rent
Centre Manager’s charges
Caretaker & Cleaners’ charges
Computer & I.T. costs
Post Office retainer (keys)
Water rates
Light and heat
Repairs and maintenance – buildings
– grounds
Old School project costs
Telephone
Printing and stationery
Legal and professional fees
Sundry Expenses
Licenses and Insurance
Pest control
Cleaning materials and consumables
Accountancy
Advertising
Depreciation
**(DEFICIT)/SURPLUS OF INCOME OVER**
**EXPENDITURE FOR THE YEAR**
|2023
£
45,195
359
26,970
229
72,753
1,543
4,200
11,100
-
-
409
8,453
1,583
480
31,349
182,461 -
-
102
35
589
4,374
480
1,051
432
95
990
67,265
5,488
|2022
£
34,980
137
114,799
200
150,116
2,417
4,670
11,243
379
200
387
5,926
3,086
386
182,461
30
401
1,057
823
2,829
480
769
397
90
1,937
219,968
(69,852)|
|---|---|---|
||
||
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## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **NOTES TO THE ACCOUNTS**
## **TH SEPTEMBER 2023**
## **FOR THE YEAR ENDED 30**
## **1. ACCOUNTING POLICIES**
## **(a) Accounting Convention**
The accounts are prepared under the historical cost convention on an accruals basis.
## **(b) Accounting by Charities**
The recommendations of SORP2 (Accounting by Charities) have been followed in the preparation of these accounts.
## **(c) Fund Accounting**
The Charity’s general fund consists of funds which the Charity may use for its purpose at its discretion.
## **(d) Fixed assets and Depreciation**
Fixed assets are included in the accounts at their historical cost.
Depreciation is provided on all tangible fixed assets at the following annual rates on a straight line basis: Furniture and equipment 20%
|**2. FIXED ASSETS**
**Cost**
At 1stOctober 2022
Additions/Disposals
At 30thSeptember 2023
**Depreciation**
At 1stOctober 2022
Charge for the year
At 30thSeptember 2023
**WRITTEN DOWN VALUE**
At 1stOctober 2022
At 30thSeptember 2023|Furniture &
Equipment
_£_
46,320
NIL
46,320
43,662
989
44,651
2
,658
1,669|Furniture &
Equipment
_£_
46,320
NIL
46,320
43,662
989
44,651
2
,658
1,669|Furniture &
Equipment
_£_
46,320
NIL
46,320
43,662
989
44,651
2
,658
1,669|
|---|---|---|---|
|||||
|||
|_£_
46,320
NIL
46,320
43,662
989
44,651
2
,658
1,669|
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## **HIGHNAM COMMUNITY CENTRE TRUST**
## **REGISTERED CHARITY 290798**
## **NOTES TO THE ACCOUNTS**
## **FOR THE YEAR ENDED 30TH SEPTEMBER 2023**
|**3. DEBTORS AND PREPAYMENTS**
Hire charges owing
Prepayments and other debtors
**4. CREDITORS**
Accrued expenses
|**2023**
£
3,980
3,302
7,282
2,042
|**2022**
£
2,346
2
,227
4,573
616|
|---|---|---|
## **5. ONE HUNDRED CLUB**
The charity is supported by a 100 club which provides donations towards the cost of equipment required by the Parish Buildings. At 30[th] September 2023 there were funds available of £1,933 (2022 £1,943)
## **6. TAXATION**
As the Highnam Community Centre Trust is a Registered Charity, it is exempt from taxation under section 505, Income and Corporation Taxes Act 1988.
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