2025-08-31-accounts - Maidstone Grammar School Parents' Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Parents’ Association

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION

ANNUAL REPORT AND ACOUNTS

Registered Charity Number: 290750

Principal address: Maidstone Grammar School Barton Road Maidstone Kent ME15 7BT

Trustees

The Trustees listed below have, unless noted, all served in office throughout 2024-2025

Chairman Sarah Hudson Vice Chairman Alison Stevens Secretary Keith Grimley Treasurer Deyana Popova Senior Staff Representative Mark Tomkins (Headmaster)

Executive Committee Members

All Trustees also sit on the Executive Committee. Additional members are:

Tega Edokpolor Mary Grabham Ben Grabham Kathryn Wright Michael Hall Meroe Jackson Andrea Muir Gena Mellett Laura Moisan Benedicta Offei Amber Revell

(*resigned during 2024-2025)

Bankers:

Lloyds Banking Group 18 Week Street Maidstone Kent ME14 1RW

Governance and management

Governing document

The charity is regulated by the constitution and rules adopted at the Annual General Meeting on 12 October 2009.

Management of the charity

The Board of Trustees is the governing body of the Maidstone Grammar School Parents’ Association (“the Association”) and consists of the appointed trustees of the charity. Trustees are elected annually at the Annual General Meeting. At the AGM on 21 October 2024 the nominations of new and existing trustees were accepted and duly elected.

The management of events and activities is overseen by members serving on the Executive Committee (“the Committee”), which comprises all trustees plus other members of the Association elected or co-opted by the Committee. A clear distinction is made between business that must be dealt with by trustees (such as compliance with statutory requirements) and the day-to-day management of the Association’s activities.

The Committee met once in 2024-2025, both in person and virtually. A Treasurer’s Report was presented at the meeting, indicating the amount available to the Association to make grants to Maidstone Grammar School (“the School”), subject to forecast expenditure and the Association’s reserves policy. The School Captain, Vice Captain, or an appointed deputy, representing the School Council and school prefects, also attended some meetings.

The Accounts are presented annually to the membership for approval at the Annual General Meeting. This year the level of income requires an independent audit and suitable arrangements will be made for this to be done by an Independent Examiner.

Activities of the charity

The activities of the charity fall broadly into two types:

those which are essentially fundraising (such as the Fireworks Display, Quiz Evening,
Wreath making, Tribute Nights, Golf Day, Clothes and ink cartridge recycling, Easy fundraising); and

 those aimed at building relationships between pupils, between parents, and with staff (such as the Theatre Trips, Cross-Channel Trips, Second Hand Uniform shop). These fall within the charitable objects of the Association.

Although some events do not have a fundraising focus, prudence requires the Association to weigh the benefits against the net costs that may be incurred. Consequently, such events often run at little or no net cost and may generate a surplus.

Achievement and performance

Chairman’s Statement

The 2024-2025 academic year was our normal calendar of activities.

Our thanks go to all the staff, from the Head to the caretakers – none of our activities are achievable without their help and support.

We have a surplus before grants of £ 23,049 and distributed an amount of £36,961 to the school.

Our fireworks event was very well attended and raised a significant amount of money for the school – nearly £14,900! Our other annual events, such as the Christmas Wreath making evening made £1200, and our Bruges Trip and Quiz Night both contributed too, and it was so nice to see everyone enjoy the variety of events in the school grounds.

Our other fundraising activities include the second-hand uniform shop, which is so helpful to many families with the high quality used clothes available, at huge discounts to new prices. Easyfundraising – a free to use shopping portal that donates money to the school, when you shop online providing a steady income – but if more parents signed up and used these from time to time, it could be so much more! The recycling of branded used ink and toner cartridges, as well as our recycling of unwanted clothes, shoes and household textiles also helps with revenue streams. We also are happy to take any loose foreign currency that is no longer needed. We rely on your support for all of these, so thank you.

It is very rewarding to be involved in the MGSPA and to give so much value to the students at the School. All parents of all students at the School are automatically members of MGSPA and l would urge all of you to turn that membership into active participation. I know that not everyone can be a Committee member or lead a PA event, but I am sure that literally hundreds of our parents would be prepared to be a helper from time to time.

I am keen that we expand our group and make sure that we are open and welcoming towards all members who want to get involved. Please, please do consider joining our team!

Mrs Sarah Hudson Chairman

MGSPA DIARY DATES 2025-2026 ACADEMIC YEAR

The following diary dates were discussed and agreed at a meeting of the Executive Committee held online on Tuesday 16 September 2025.

The dates may be subject to subsequent change as agreed by the Committee but, at present, will all involved please update your diaries accordingly. Should any Committee member be unable to attend any given PA Meeting it would be greatly appreciated if apologies for absence could be communicated by email to the Secretary as soon as possible to avoid potential delays to proceedings on the night.

PA MEETINGS (7.30-8.30pm)

16 September 2025 13 October (immediately following the AGM)

26 January 2026 22 June

PA EVENTS

1 November – Fireworks Spectacular 6 December – Bruges Xmas Markets 13 December – Bruges Xmas Markets

7 March 2026 – Quiz Night

Possible tribute night - tbc

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION

STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2025

ASSETS

The Association holds the funds as shown in the Balance Sheet below. The Associations assets have been fully depreciated.

LIABILITIES

The Association has no liabilities.

BALANCE SHEET AS AT 31 AUGUST 2025

Accumulated Fund as at 1 September 2024 Deduct Defcit for the year Accumulated Fund as at 31 August 2025 Represented by: Lloyds Banking Group Treasurers Account Lloyds Banking Group Business Instant 1 Account Lloyds Banking Group 32 Day Notce Account Cash foat	£60,937 13,912
	£47.025 £2,378 £34,102 £10,445 £100
	£47,025

Note: All receipts and payments go through the Lloyds Treasurers Account, which pays no interest, and the balance is kept low with funds transferred as necessary to and from the Lloyds Business Instant Account, which pays a low rate of interest. When sums allow monies are placed on notice and term deposits at higher interest.

Accounts prepared from the books, papers and statements of the Maidstone Grammar School Parents' Association for the twelve months to 31 August 2025

Signed: ………………………………………………………….. Chair Date

NOTES to accompany 2024-2025 Report & Accounts

1 2024/25 Net Income from “Events” was down slightly at £12,508, primarily because of Bruges trip ticket sale of £7000 accounted in last financial year (sale started in July 2024)and £2000 refunds carried over this financial year. Overall, the Bruges trip in 2024 generated surplus of around £1000. Fireworks display was a star event with profits of £14867.

2 Under “Other fundraising” the second hand uniform shop continued to be the shining star with profit up marginally at £7,884. The Hamper draw netted £930 and Easyfunrasing £962.

3 "Grants to the school" were up significantly over 2023/24 with £36,961 being distributed. The settled bids were as follows:

SOUNDLIGHT	18,000
FOOD TECH	2,220
FOOD TECH & ART	4,495
SCOREBOARDS	2,716
GAMES	408
Y11 ART	3,067
PE Bid	6055

36,961

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION

Income & Expenditure 1 September 2024 to 31 August 2025

£ 21,613 4141 1376 1800 0 2585 0	2024-25 £ £ £ 6746 14867 18,948 1184 2957 2,007 245 1131 1,454 8247 (6,447) 7,354 0 0 0 2585 0 0 0 0 1,254	2023-24 £ £ 10,221 8,726 1,079 928 241 1,213 3,090 4,263 0 0 0 0 1,686 (433)
31,515	19,007 12,508 31,016	16,318 14,698
7,884 238 1,376 0 962 0 128 139	32 7,852 5,514 0 238 15,301 446 930 1,592 0 0 1,984 0 962 782 0 0 0 0 128 33 0 139 4,735	13 5,501 15,065 236 199 1,393 426 1,558 0 782 0 0 0 33 4,759 (24)
10,727	478 10,249 29,941	20,462 9,479
942 0 0 0 0 0 0 0	0 942 786 0 0 0 162 (162) 0 0 0 0 0 0 0 55 (55) 0 0 0 0 433 (433) 0	0 786 0 0 153 (153) 0 0 0 0 144 (144) 0 0 587 (587)
942	650 292 786	884 (98)

43,184	20,135 23,049 61,744	37,664 24,079
0	36,961 (36,961) 0	24990 (24,990)
43,184	57,270 (13,912) 61,744	62,654 (911)

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION

Income & Expenditure 1 September 2023 to 31 August 2024

2024- 25 £ 21,613 4,141 1,376 1,800 2585 0	INCOME 31,515 10,727 942	2023- 24 £ 18,948 2,007 1,454 7,354 0 1254 31,016 5,514 15,301 1,592 1,984 782 33 4,735 29,941 786 0 0 0 0 0 786 61,744 24,080 (911)	2024- 25	EXPENDITUR	E 2023- 24 £ 10,221 1,079 241 3,090 0 1686 16,318 13 15,065 199 426 0 0 4,75 9 20,462 0 0 153 144 236 587 1,120 37,664 24,990	E 2023- 24 £ 10,221 1,079 241 3,090 0 1686 16,318 13 15,065 199 426 0 0 4,75 9 20,462 0 0 153 144 236 587 1,120 37,664 24,990
7,884 238 1,376 0 962 128 139 942 0 0 0 0 0			32 0 446 0 0 0 0		13 15,065 199 426 0 0 4,75
942 0 0 0 0 0		786 0 0 0 0 0	0 0 162 55 0 433		9 0 0 153 144 236 587

	43,184			20,135		37,664

	23,049

				36,961		24,990

	(13,912)