Parents’ Association ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION** ## **ANNUAL REPORT AND ACOUNTS** Registered Charity Number: 290750 Principal address: Maidstone Grammar School Barton Road Maidstone Kent ME15 7BT ## _Trustees_ The Trustees listed below have, unless noted, all served in office throughout 2024-2025 Chairman Sarah Hudson Vice Chairman Alison Stevens Secretary Keith Grimley Treasurer Deyana Popova Senior Staff Representative Mark Tomkins (Headmaster) ## _Executive Committee Members_ All Trustees also sit on the Executive Committee. Additional members are: Tega Edokpolor Mary Grabham* Ben Grabham* Kathryn Wright Michael Hall Meroe Jackson Andrea Muir* Gena Mellett Laura Moisan* Benedicta Offei Amber Revell (*resigned during 2024-2025) Bankers: Lloyds Banking Group 18 Week Street Maidstone Kent ME14 1RW ## _Governance and management_ ## **Governing document** The charity is regulated by the constitution and rules adopted at the Annual General Meeting on 12 October 2009. ## **Management of the charity** The Board of Trustees is the governing body of the Maidstone Grammar School Parents’ Association (“the Association”) and consists of the appointed trustees of the charity. Trustees are elected annually at the Annual General Meeting. At the AGM on 21 October 2024 the nominations of new and existing trustees were accepted and duly elected. The management of events and activities is overseen by members serving on the Executive Committee (“the Committee”), which comprises all trustees plus other members of the Association elected or co-opted by the Committee. A clear distinction is made between business that must be dealt with by trustees (such as compliance with statutory requirements) and the day-to-day management of the Association’s activities. The Committee met once in 2024-2025, both in person and virtually. A Treasurer’s Report was presented at the meeting, indicating the amount available to the Association to make grants to Maidstone Grammar School (“the School”), subject to forecast expenditure and the Association’s reserves policy. The School Captain, Vice Captain, or an appointed deputy, representing the School Council and school prefects, also attended some meetings. The Accounts are presented annually to the membership for approval at the Annual General Meeting. This year the level of income requires an independent audit and suitable arrangements will be made for this to be done by an Independent Examiner. ## _Activities of the charity_ The activities of the charity fall broadly into two types: - those which are essentially fundraising (such as the Fireworks Display, Quiz Evening, - Wreath making, Tribute Nights, Golf Day, Clothes and ink cartridge recycling, Easy fundraising); and  those aimed at building relationships between pupils, between parents, and with staff (such as the Theatre Trips, Cross-Channel Trips, Second Hand Uniform shop). These fall within the charitable objects of the Association. Although some events do not have a fundraising focus, prudence requires the Association to weigh the benefits against the net costs that may be incurred. Consequently, such events often run at little or no net cost and may generate a surplus. ## _Achievement and performance_ ## **Chairman’s Statement** The 2024-2025 academic year was our normal calendar of activities. Our thanks go to all the staff, from the Head to the caretakers – none of our activities are achievable without their help and support. We have a surplus before grants of £ 23,049 and distributed an amount of £36,961 to the school. Our fireworks event was very well attended and raised a significant amount of money for the school – nearly £14,900! Our other annual events, such as the Christmas Wreath making evening made £1200, and our Bruges Trip and Quiz Night both contributed too, and it was so nice to see everyone enjoy the variety of events in the school grounds. Our other fundraising activities include the second-hand uniform shop, which is so helpful to many families with the high quality used clothes available, at huge discounts to new prices. Easyfundraising – a free to use shopping portal that donates money to the school, when you shop online providing a steady income – but if more parents signed up and used these from time to time, it could be so much more! The recycling of branded used ink and toner cartridges, as well as our recycling of unwanted clothes, shoes and household textiles also helps with revenue streams. We also are happy to take any loose foreign currency that is no longer needed. We rely on your support for all of these, so thank you. It is very rewarding to be involved in the MGSPA and to give so much value to the students at the School. All parents of all students at the School are automatically members of MGSPA and l would urge all of you to turn that membership into active participation. I know that not everyone can be a Committee member or lead a PA event, but I am sure that literally hundreds of our parents would be prepared to be a helper from time to time. I am keen that we expand our group and make sure that we are open and welcoming towards all members who want to get involved. Please, please do consider joining our team! **Mrs Sarah Hudson Chairman** ## **MGSPA DIARY DATES 2025-2026 ACADEMIC YEAR** The following diary dates were discussed and agreed at a meeting of the Executive Committee held online on Tuesday 16 September 2025. The dates may be subject to subsequent change as agreed by the Committee but, at present, will all involved please update your diaries accordingly. Should any Committee member be unable to attend any given PA Meeting it would be greatly appreciated if apologies for absence could be communicated by email to the Secretary as soon as possible to avoid potential delays to proceedings on the night. ## **PA MEETINGS (7.30-8.30pm)** 16 September 2025 13 October (immediately following the AGM) 26 January 2026 22 June ## **PA EVENTS** 1 November – Fireworks Spectacular 6 December – Bruges Xmas Markets 13 December – Bruges Xmas Markets 7 March 2026 – Quiz Night Possible tribute night - tbc ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION** ## **STATEMENT OF ASSETS AND LIABILITIES AS AT 31 AUGUST 2025** ## ASSETS The Association holds the funds as shown in the Balance Sheet below. The Associations assets have been fully depreciated. ## LIABILITIES The Association has no liabilities. ## BALANCE SHEET AS AT 31 AUGUST 2025 |Accumulated Fund as at 1 September 2024
Deduct Defcit for the year
Accumulated Fund as at 31 August 2025
Represented by:
Lloyds Banking Group Treasurers Account
Lloyds Banking Group Business Instant 1 Account
Lloyds Banking Group 32 Day Notce Account
Cash foat|£60,937
13,912| |---|---| ||£47.025
£2,378
£34,102
£10,445
£100| ||£47,025| _Note: All receipts and payments go through the Lloyds Treasurers Account, which pays no interest, and the balance is kept low with funds transferred as necessary to and from the Lloyds Business Instant Account, which pays a low rate of interest. When sums allow monies are placed on notice and term deposits at higher interest._ Accounts prepared from the books, papers and statements of the Maidstone Grammar School Parents' Association for the twelve months to 31 August 2025 Signed: ………………………………………………………….. Chair Date ## **NOTES to accompany 2024-2025 Report & Accounts** - 1 2024/25 Net Income from “Events” was down slightly at £12,508, primarily because of Bruges trip ticket sale of £7000 accounted in last financial year (sale started in July 2024)and £2000 refunds carried over this financial year. Overall, the Bruges trip in 2024 generated surplus of around £1000. Fireworks display was a star event with profits of £14867. 2 Under “Other fundraising” the second hand uniform shop continued to be the shining star with profit up marginally at £7,884. The Hamper draw netted £930 and Easyfunrasing £962. - 3 "Grants to the school" were up significantly over 2023/24 with £36,961 being distributed. The settled bids were as follows: |SOUNDLIGHT|18,000| |---|---| |FOOD TECH|2,220| |FOOD TECH & ART|4,495| |SCOREBOARDS|2,716| |GAMES|408| |Y11 ART|3,067| |PE Bid|6055| 36,961 ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION** ## **Income & Expenditure 1 September 2024 to 31 August 2025** |
**Events**
Fireworks Display
Quiz Evening & School band
Wreath making
Bruges Trip
Theatre Trips
Evita
Miscellaneous Events
**Total Events**
**Other Fund Rasing**
2nd Hand Uniform Shop
475 Merch
Hamper Prize Draw
475 Aucton
Easyfundraising
Amazon Smile
Toner Recycling
Miscellaneous fund raising
**Total Other Fund Rasing**
**Other Income/Expenditure**
Bank Interest
Big PA Rafe
Parentkind Membership
Donatons
Grants Online
AGM Catering
Badges
Miscellaneous
**Total Other Income/Expenditure**
**Total before setled bids**
Setled Bids
**Total Afer setled bids**|
**£**
21,613
4141
1376
1800
0
2585
0|**2024-25**

**£**
**£**
**£**
6746
14867
18,948
1184
2957
2,007
245
1131
1,454
8247
(6,447)
7,354
0
0
0
2585
0
0
0
0
1,254|**2023-24**
**£**
**£**
10,221
8,726
1,079
928
241
1,213
3,090
4,263
0
0
0
0
1,686
(433)| |---|---|---|---| ||31,515|19,007
12,508
31,016|16,318
14,698| ||7,884
238
1,376
0
962
0
128
139|32
7,852
5,514
0
238
15,301
446
930
1,592
0
0
1,984
0
962
782
0
0
0
0
128
33
0
139
4,735|13
5,501
15,065
236
199
1,393
426
1,558
0
782
0
0
0
33
4,759
(24)| ||10,727|478
10,249
29,941|20,462
9,479| ||942
0
0
0
0
0
0
0|0
942
786
0
0
0
162
(162)
0
0
0
0
0
0
0
55
(55)
0
0
0
0
433
(433)
0|0
786
0
0
153
(153)
0
0
0
0
144
(144)
0
0
587
(587)| ||942|650
292
786|884
(98)| ||||| ||43,184|20,135
23,049
61,744|37,664
24,079| ||0|36,961
(36,961)
0|24990
(24,990)| ||43,184|57,270
(13,912)
61,744|62,654
(911)| ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION** ## **Income & Expenditure 1 September 2023 to 31 August 2024** |**Events**
Fireworks Display
Quiz Evening
Wreath making
Bruges Trip
Evita
Misc
**Total Events**
**Other Fund Rasing**
2nd Hand Uniform Shop
475 Merch
Hamper Prize Draw
475 Aucton
Easyfundraising
Toner Recycling
Miscellaneous fund raising
**Total Other Fund Rasing**
**Other Income/Expenditure**
Bank Interest
Speechday Prizes
Parentkind Membership
AGM Catering
Badges
Miscellaneous
**Total Other Income/Expenditure**
**Gross Income/Expenditure**
**Total before setled bids**
Setled Bids
**Total Afer setled bids**||**2024-**
**25**
**£**
21,613
4,141
1,376
1,800
2585
0|**2024-**
**25**
**£**
21,613
4,141
1,376
1,800
2585
0|**INCOME**
31,515
10,727
942|**2023-**
**24**
**£**
18,948
2,007
1,454
7,354
0
1254
31,016
5,514
15,301
1,592
1,984
782
33
4,735
29,941
786
0
0
0
0
0
786
61,744
24,080
(911)||**2024-**
**25**|**EXPENDITUR**|**EXPENDITUR**|**E**
**2023-**
**24**
**£**
10,221
1,079
241
3,090
0
1686
16,318
13
15,065
199
426
0
0
4,75
9
20,462
0
0
153
144
236
587
1,120
37,664
24,990|**E**
**2023-**
**24**
**£**
10,221
1,079
241
3,090
0
1686
16,318
13
15,065
199
426
0
0
4,75
9
20,462
0
0
153
144
236
587
1,120
37,664
24,990| |---|---|---|---|---|---|---|---|---|---|---|---| |||7,884
238
1,376
0
962
128
139
942
0
0
0
0
0|||||32
0
446
0
0
0
0|||13
15,065
199
426
0
0
4,75|| |||942
0
0
0
0
0|||
786
0
0
0
0
0||0
0
162
55
0
433|||9
0
0
153
144
236
587|| ||||||||||||| |||||43,184|||||20,135||37,664| ||||||||||||| |||||23,049|||||||| ||||||||||||| ||||||||||36,961||24,990| ||||||||||||| |||||(13,912)||||||||