2023-08-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees • CLids ScLcol PLV6Lt) Ag On accounts for the year ended Charity no (if any) 1oTs0 Set out on pages 34-* I report to the trustees on my examination of the accounts of Ihe above charity (1he Trust.) for the year ended Responsibilities and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance wilh the requirements of the Chartties Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all Ihe applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent examinerfs statement I￿. Delete [ l ifnot applicable. I have completed my examination. I confim that no material matters have come to my attenlion in connection with the examination (other than that disdosed below ") which gives me cause to believe that in, any material respect: the accoLJnting records were not kept in accordance wilh seGtÉon 130 of the Charities Act: or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounls give a 'true and fairf view which Is not a matter considered as part of an independent examination. I have no concerns and have wme across no other matters in Ix)nnection with the examination to whidi attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please d818te the words in the brackets rfthey do not apply. Si9ned: Date: Namo: Relevant professional qualification(s) or body IER Oct 2018

Addross: .-rvÉ I TE ++LuS S fj TT)hJE)LJO C￿- kJ A TELING fThJu Section B Disclosure Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of d)arity accounts: directions and guidanlx for examiners). Give here brief details of any items that the examlner wishes to disclose. IER Oct 2018

Parents’ Association

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION

ANNUAL REPORT AND ACOUNTS

Registered Charity Number: 290750

Principal address: Maidstone Grammar School Barton Road Maidstone Kent ME15 7BT

Trustees

The Trustees listed below have, unless noted, all served in office throughout 2022-2023

Chairman Sarah Hudson Vice Chairman Jo Jackson (Resigned 17 October 2022) Alison Stevens (Appointed 17 October 2022) Secretary Charlotte McClymont (Resigned 17 October 2022) Irene Santineer (Appointed 17 October 2022) Treasurer Stephen Batchelor Senior Staff Representative Mark Tomkins (Headmaster) Members Paul Tassell

Executive Committee Members

All Trustees also sit on the Executive Committee. Additional members are:

Mary Grabham Ben Grabham Julie Griggs Michael Hall Meroe Jackson Madeleine Jarvis Marc Jarvis Helen Kelly * Gena Mellett Laura Moisan Andrea Muir Amber Revell Lisa Roddam * Martin Roddam * Rebecca Stening * (*resigned during 2022-2023)

Bankers:

Lloyds Banking Group 18 Week Street Maidstone Kent ME14 1RW

Governance and management

Governing document

The charity is regulated by the constitution and rules adopted at the Annual General Meeting on 12 October 2009.

Management of the charity

The Board of Trustees is the governing body of the Maidstone Grammar School Parents’ Association (“the Association”) and consists of the appointed trustees of the charity. Trustees are elected annually at the Annual General Meeting. At the AGM on 17 October 2022 the nominations of new and existing trustees were accepted and duly elected.

The management of events and activities is overseen by members serving on the Executive Committee (“the Committee”), which comprises all trustees plus other members of the Association elected or co-opted by the Committee. A clear distinction is made between business that must be dealt with by trustees (such as compliance with statutory requirements) and the day-to-day management of the Association’s activities.

The Committee met four times in 2022-2023, both in person and virtually. A Treasurer’s Report was presented at each meeting, indicating the amount available to the Association to make grants to Maidstone Grammar School (“the School”), subject to forecast expenditure and the Association’s reserves policy. The School Captain, Vice Captain, or an appointed deputy, representing the School Council and school prefects, also attended some meetings.

The Accounts are presented annually to the membership for approval at the Annual General Meeting. This year the level of income requires an independent audit and suitable arrangements will be made for this to be done by an Independent Examiner.

Activities of the charity

The activities of the charity fall broadly into two types:

 those which are essentially fundraising (such as the Fireworks Display, Quiz Evening, Wreath making, Tribute Nights, Golf Day, Clothes and ink cartridge recycling, Easy fundraising); and

 those aimed at building relationships between pupils, between parents, and with staff (such as the Theatre Trips, Cross-Channel Trips, Second Hand Uniform shop). These fall within the charitable objects of the Association.

Although some events do not have a fundraising focus, prudence requires the Association to weigh the benefits against the net costs that may be incurred. Consequently, such events often run at little or no net cost and may generate a surplus.

Achievement and performance

Chairman’s Statement

The 2022-2023 academic year has been busy one, after the quieter periods during Covid.

We have a surplus before grants of £27,239 and distributed an amount of £6,486 to the school.

Our fireworks event was very well attended and raised a significant amount of money for the school – over £14,000! Our other annual events, such as the Christmas Wreath making which had to be cancelled due to the only snow of winter, and our Bruges Trip and Quiz Night both contributed too, and it was so nice to see everyone enjoy the variety of events in the school grounds.

Our other fundraising activities include the second hand uniform shop, which is proving a godsend to so many families with the high quality used clothes available, at huge discounts to new prices. Amazon Smile closed down this year, which was a shame, but we still have eBay and Easyfundraising – a free to use shopping portal that donates money to the school when you shop online providing a steady income – but if more parents signed up and used these from time to time, it could be so much more! The recycling of branded used ink and toner cartridges, as well as our recycling of unwanted clothes, shoes and household textiles also helps with revenue streams. We also are happy to take any loose foreign currency that is no longer needed. We rely on your support for all of these, so thank you.

It is very rewarding to be involved in the MGSPA and to give so much value to the students at the School. All parents of all students at the School are automatically members of the MGSPA and l would urge all of you to turn that membership into active participation. I know that not everyone can be a Committee member or lead a PA event, but I am sure that literally hundreds of our parents would be prepared to be a helper from time to time.

I am keen that we expand our group and make sure that we are open and welcoming towards all members who want to get involved. Please, please do consider joining our team!

Mrs Sarah Hudson Chairman

MGSPA DIARY DATES 2023-2024 ACADEMIC YEAR

The following diary dates were discussed and agreed at a meeting of the Executive Committee held at the School on Monday 11 September 2023.

The dates may be subject to subsequent change as agreed by the Committee but, at present, will all involved please update your diaries accordingly. Should any Committee member be unable to attend any given PA Meeting it would be greatly appreciated if apologies for absence could be communicated by email to the Secretary as soon as possible to avoid potential delays to proceedings on the night.

PA MEETINGS (7.30-8.30pm)

11 September 2023 16 October (immediately following the AGM) 14 November

5 February 2024 16 April 14 May 11 June

PA EVENTS

16 October 2023 – Cheese & Wine Evening and AGM 4 November – Fireworks Spectacular 2 December – Coach Trip to Bruges and Xmas Market

4 December – Wreath Making Evening

1 March 2024 – Quiz Night

27 April – Tudor Banquet for MGS475

MAIDSTONE GRAMMAR SCHOOL PARENTS. A550CIATION STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 AUGUST 2023 ASSETS The Association holfls the fvnds as shown tn the Balance Sheet below. The Associations assets have beeft fully depreciated. LIABILITIES The Ass¢Kiation has no liabilitie5. BALANCE SHEET AS AT 31 AUGUST 2023 Accumuled Fund as at I September 2022 £41,094 Add surplus for year £20,754 Accumulated Fund as at 31 August 2023 £61￿48 Represented by.. Lloyds Banking Group Treasurefs Attount Lloyds 8anking Group Business Instant l Account Lloyds Banking Group Business Instant 2 Account Cash float £6,166 £55,581 £1 £100 £61.848 Note." AMTeceipt5 Gndpoymentsqo through the Lloyds Tre05(JreT5AccounL whichpoys rtointe￿5¢ ondrhebolance is kept low5￿tIlfv￿d5 tronsfvrredos ntces50ry to undfrom the Uoyds 8v5ine551n51GllfAccoun¢ whith pav5fj1owroteof interest. Whensums ollowmorts (Jreplattdort tem>depositsothiqlTeriftterest. TheB(tsine$5 Bonkinsront2Actoutr)tj5(1 hypoihecGiedreservefvi the Pavimon Prokctloon interest. Accounts prepaFed from the books. papers and statements ofthe Maidstone Grammar Sthool Parents. Association for the twelve month5 to 31 August 2023 Signed.. 1¢ IIQ zoz Chair Date

- NOTES to accompany 2022 2023 Report & Accounts

• 1 2022/23 Net Income from “Events” was down slightly at £18,657 (7%) predominantly as a result of lower takings from the firework event and no Summer Fair or golf day this year. The Bruges trip was reinstated and netted £3,543.

• 2 Under “Other fundraising” the second hand uniform shop continued to be the shining star with sales up 47.2% at £5,485. The summer draw linked with the summer fair in the prior year was not repeated while Easy fundrasing and Amazon Smile netted £1,432 between them, £70 (4.7%) down on 2021/22.

3

"Grants to the school" were at a significantly lower level in 2022/23 with £6,486 being distributed. The settled bids were as follows:

Dunster House Cabin Theatrical production equipment Robotics Furniture Bean Bags	3,542 1,000 854 560 530 6486

• 4 During 2022/23 upper school prizes were donated totalling £260.

• 5 The participation in "The Big PA Raffle" raised £1,262, very similar to the £1,277 raised in the prior year.

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023

Events Fireworks Display Quiz Evening Wreath making Winter Wonderland Bruges Trip Shrek Summer Fair Theatre Trips Golf Day Miscellaneous Events Total Events Other Fund Rasing 100 Club / PATH Lottery 2nd Hand Uniform Shop Hamper Prize Draw Summer Draw Easyfundraising Amazon Smile Toner Recycling Miscellaneous fund raising Total Other Fund Rasing Other Income/Expenditure Bank Interest Speechday Prizes Big PA Raffle Parentkind prize Parentkind Membership Donations Zoom Licence Card Readers Grants Online AGM Catering Badges Miscellaneous Total Other Income/Expenditure Total before settled bids Settled Bids Total After settled bids		Income £ 19,875 1,437 1,165 0 5,425 421 0 1,903 0 579 30,804 0 5,608 0 0 883 548 441 616 8,098 260 0 1,262 0 0 100 0 0 0 0 0 0 1,622 40,523 0 40,523	Expenditure Net £ £ 5,537 14,337 545 892 1,481 (316) 0 0 1,882 3,543 117 304 0 0 1,903 0 0 0 683 (104) 12,147 18,657 0 0 123 5,485 0 0 0 0 0 883 1432 0 548 1502 0 441 70 0 616 4.7% 123 7,974 0 260 260 (260) 0 1,262 0 0 140 (140) 0 100 0 0 0 0 150 (150) 122 (122) 236 (236) 105 (105) 1,014 608 13,284 27,239 6486 (6,486) 19,769 20,754 2022-23	Income £ 22,937 2,367 878 1,445 0 0 3,449 5,701 1,371 0 38,147 1,320 3,754 360 1,900 1,044 458 108 1,694 10,637 4 0 1,277 250 0 887 0 0 0 0 0 0 2,417 51,202 0 51,202	Expenditure Net £ £ 5,111 17,827 1,610 757 580 298 1,569 (124) 0 0 0 0 2,992 457 5,709 (8) 219 1,152 300 (300) 18,090 20,057 1,300 20 28 3,726 246 113 449 1,451 0 1,044 0 458 0 108 968 726 2,991 7,646 0 4 560 (560) 0 1,277 0 250 128 (128) 0 887 144 (144) 139 (139) 119 (119) 62 (62) 0 0 60 (60) 1,212 1,205 22,293 28,909 15291 (15,291) 37,584 13,618 2021-22

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023

Theatre Trips		Income £ 1,350 553 0 0 0 0 1,903 579 0 0 0 579 75 360 0 0 181 616	Expenditure Net £ £ 1,350 0 553 0 0 0 0 0 0 0 0 0 1,903 0 683 (104) 0 0 0 0 0 0 683 (104) 0 75 0 360 0 0 0 0 0 181 0 616 2022-23	Income £ 0 0 1,185 1,184 2,002 1,330 5,701 0 0 0 0 0 32 0 359 1,136 168 1,694	Expenditure Net £ £ 0 0 0 0 1,185 0 1,185 (1) 2,002 0 1,337 (7) 5,709 (8) 300 (300) 0 0 0 0 0 0 300 (300) 0 32 0 0 230 129 739 397 0 168 968 726 2021-22
Theatre - Guys & Dolls Theatre - Aint too Proud
Theatre - Back to the future Theatre - Mary Poppins Theatre - Mamma Mia Theatre - Les Miserables Miscellaneous Events Tribute - ABBA Gin Tasting Whisky Tasting Iain Dale and Tracey Crouch Miscellaneous Fundrasing Salvation Army Gin MGS Calendar Year 13 Prom Other miscellaneous & Previous Year Adjustments

MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023

Events Fireworks Display Quiz Evening Wreath making Winter Wonderland Bruges Trip Shrek Summer Fair Theatre Trips Golf Day Miscellaneous Events Total Events Other Fund Rasing 100 Club / PATH Lottery 2nd Hand Uniform Shop Hamper Prize Draw Summer Draw Easyfundraising Amazon Smile Toner Recycling Miscellaneous fund raising Total Other Fund Rasing Other Income/Expenditure Bank Interest Speechday Prizes Big PA Raffle Parentkind prize Parentkind Membership Donations Zoom Licence Card Readers Grants Online AGM Catering Badges Miscellaneous Total Other Income/Expenditure Gross Income/Expenditure Total before settled bids Settled Bids Total After settled bids		2022-23 £ 19,875 1,437 1,165 0 5,425 421 0 1,903 0 579 0 5,608 0 0 883 548 441 616 260 0 1,262 0 0 100 0 0 0 0 0 0	30,804 8,098 1,622 40,523 27,239 20,754 INCOME	2021-22 £ 22,937 2,367 878 1,445 0 0 3,449 5,701 1,371 0 38,147 1,320 3,754 360 1,900 1,044 458 108 1,694 10,637 4 0 1,277 250 0 887 0 0 0 0 0 0 2,417 51,202 28,909 13,618		2022-23 2021-22 £ £ 5,537 5,111 545 1,610 1,481 580 0 1,569 1,882 0 117 0 0 2,992 1,903 5,709 0 219 683 300 12,147 18,090 0 1,300 123 28 0 246 0 449 0 0 0 0 0 0 0 968 123 2,991 0 0 260 560 0 0 0 0 140 128 0 0 0 144 0 139 150 119 122 62 236 0 105 60 1,014 1,212 13,284 22,293 6,486 15,291 EXPENDITURE