CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees • CLids ScLcol PLV6Lt) Ag On accounts for the year ended Charity no (if any) 1oTs0 Set out on pages 34-* I report to the trustees on my examination of the accounts of Ihe above charity (1he Trust.) for the year ended Responsibilities and basis of report As the charity's truslees, you are responsible for the preparation of the accounts in accordance wilh the requirements of the Chartties Act 2011 {"the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all Ihe applicable Directions given by the Charity Commission under section 14515)Ib) of the Act. Independent examinerfs statement I￿. Delete [ l ifnot applicable. I have completed my examination. I confim that no material matters have come to my attenlion in connection with the examination (other than that disdosed below ") which gives me cause to believe that in, any material respect: the accoLJnting records were not kept in accordance wilh seGtÉon 130 of the Charities Act: or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounls give a 'true and fairf view which Is not a matter considered as part of an independent examination. I have no concerns and have wme across no other matters in Ix)nnection with the examination to whidi attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. . Please d818te the words in the brackets rfthey do not apply. Si9ned: Date: Namo: Relevant professional qualification(s) or body IER Oct 2018 Addross: .-rvÉ I TE ++LuS S fj TT)hJE)LJO C￿- kJ A TELING fThJu Section B Disclosure Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of d)arity accounts: directions and guidanlx for examiners). Give here brief details of any items that the examlner wishes to disclose. IER Oct 2018 Parents’ Association ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION** ## **ANNUAL REPORT AND ACOUNTS** Registered Charity Number: 290750 Principal address: Maidstone Grammar School Barton Road Maidstone Kent ME15 7BT ## _Trustees_ The Trustees listed below have, unless noted, all served in office throughout 2022-2023 Chairman Sarah Hudson Vice Chairman Jo Jackson (Resigned 17 October 2022) Alison Stevens (Appointed 17 October 2022) Secretary Charlotte McClymont (Resigned 17 October 2022) Irene Santineer (Appointed 17 October 2022) Treasurer Stephen Batchelor Senior Staff Representative Mark Tomkins (Headmaster) Members Paul Tassell ## _Executive Committee Members_ All Trustees also sit on the Executive Committee. Additional members are: Mary Grabham Ben Grabham Julie Griggs Michael Hall Meroe Jackson Madeleine Jarvis Marc Jarvis Helen Kelly * Gena Mellett Laura Moisan Andrea Muir Amber Revell Lisa Roddam * Martin Roddam * Rebecca Stening * (*resigned during 2022-2023) Bankers: Lloyds Banking Group 18 Week Street Maidstone Kent ME14 1RW ## _Governance and management_ ## **Governing document** The charity is regulated by the constitution and rules adopted at the Annual General Meeting on 12 October 2009. ## **Management of the charity** The Board of Trustees is the governing body of the Maidstone Grammar School Parents’ Association (“the Association”) and consists of the appointed trustees of the charity. Trustees are elected annually at the Annual General Meeting. At the AGM on 17 October 2022 the nominations of new and existing trustees were accepted and duly elected. The management of events and activities is overseen by members serving on the Executive Committee (“the Committee”), which comprises all trustees plus other members of the Association elected or co-opted by the Committee. A clear distinction is made between business that must be dealt with by trustees (such as compliance with statutory requirements) and the day-to-day management of the Association’s activities. The Committee met four times in 2022-2023, both in person and virtually. A Treasurer’s Report was presented at each meeting, indicating the amount available to the Association to make grants to Maidstone Grammar School (“the School”), subject to forecast expenditure and the Association’s reserves policy. The School Captain, Vice Captain, or an appointed deputy, representing the School Council and school prefects, also attended some meetings. The Accounts are presented annually to the membership for approval at the Annual General Meeting. This year the level of income requires an independent audit and suitable arrangements will be made for this to be done by an Independent Examiner. ## _Activities of the charity_ The activities of the charity fall broadly into two types:  those which are essentially fundraising (such as the Fireworks Display, Quiz Evening, Wreath making, Tribute Nights, Golf Day, Clothes and ink cartridge recycling, Easy fundraising); and  those aimed at building relationships between pupils, between parents, and with staff (such as the Theatre Trips, Cross-Channel Trips, Second Hand Uniform shop). These fall within the charitable objects of the Association. Although some events do not have a fundraising focus, prudence requires the Association to weigh the benefits against the net costs that may be incurred. Consequently, such events often run at little or no net cost and may generate a surplus. _Achievement and performance_ ## **Chairman’s Statement** The 2022-2023 academic year has been busy one, after the quieter periods during Covid. We have a surplus before grants of £27,239 and distributed an amount of £6,486 to the school. Our fireworks event was very well attended and raised a significant amount of money for the school – over £14,000! Our other annual events, such as the Christmas Wreath making which had to be cancelled due to the only snow of winter, and our Bruges Trip and Quiz Night both contributed too, and it was so nice to see everyone enjoy the variety of events in the school grounds. Our other fundraising activities include the second hand uniform shop, which is proving a godsend to so many families with the high quality used clothes available, at huge discounts to new prices. Amazon Smile closed down this year, which was a shame, but we still have eBay and Easyfundraising – a free to use shopping portal that donates money to the school when you shop online providing a steady income – but if more parents signed up and used these from time to time, it could be so much more! The recycling of branded used ink and toner cartridges, as well as our recycling of unwanted clothes, shoes and household textiles also helps with revenue streams. We also are happy to take any loose foreign currency that is no longer needed. We rely on your support for all of these, so thank you. It is very rewarding to be involved in the MGSPA and to give so much value to the students at the School. All parents of all students at the School are automatically members of the MGSPA and l would urge all of you to turn that membership into active participation. I know that not everyone can be a Committee member or lead a PA event, but I am sure that literally hundreds of our parents would be prepared to be a helper from time to time. I am keen that we expand our group and make sure that we are open and welcoming towards all members who want to get involved. Please, please do consider joining our team! **Mrs Sarah Hudson Chairman** ## **MGSPA DIARY DATES 2023-2024 ACADEMIC YEAR** The following diary dates were discussed and agreed at a meeting of the Executive Committee held at the School on Monday 11 September 2023. The dates may be subject to subsequent change as agreed by the Committee but, at present, will all involved please update your diaries accordingly. Should any Committee member be unable to attend any given PA Meeting it would be greatly appreciated if apologies for absence could be communicated by email to the Secretary as soon as possible to avoid potential delays to proceedings on the night. ## **PA MEETINGS (7.30-8.30pm)** 11 September 2023 16 October (immediately following the AGM) 14 November 5 February 2024 16 April 14 May 11 June ## **PA EVENTS** 16 October 2023 – Cheese & Wine Evening and AGM 4 November – Fireworks Spectacular 2 December – Coach Trip to Bruges and Xmas Market 4 December – Wreath Making Evening 1 March 2024 – Quiz Night 27 April – Tudor Banquet for MGS475 MAIDSTONE GRAMMAR SCHOOL PARENTS. A550CIATION STATEMENT OF ASSEfs AND LIABILITIES AS AT 31 AUGUST 2023 ASSETS The Association holfls the fvnds as shown tn the Balance Sheet below. The Associations assets have beeft fully depreciated. LIABILITIES The Ass¢Kiation has no liabilitie5. BALANCE SHEET AS AT 31 AUGUST 2023 Accumul*ed Fund as at I September 2022 £41,094 Add surplus for year £20,754 Accumulated Fund as at 31 August 2023 £61￿48 Represented by.. Lloyds Banking Group Treasurefs Attount Lloyds 8anking Group Business Instant l Account Lloyds Banking Group Business Instant 2 Account Cash float £6,166 £55,581 £1 £100 £61.848 Note." AMTeceipt5 Gndpoymentsqo through the Lloyds Tre05(JreT5AccounL whichpoys rtointe￿5¢ ondrhebolance is kept low5￿tIlfv￿d5 tronsfvrredos ntces50ry to undfrom the Uoyds 8v5ine551n51GllfAccoun¢ whith pav5fj1owroteof interest. Whensums ollowmort*s (Jreplattdort tem>depositsothiqlTeriftterest. TheB(tsine$5 Bonkinsront2Actoutr)tj5(1 hypoihecGiedreservefvi the Pavimon Prokctloon interest. Accounts prepaFed from the books. papers and statements ofthe Maidstone Grammar Sthool Parents. Association for the twelve month5 to 31 August 2023 Signed.. 1¢ IIQ zoz Chair Date ## **- NOTES to accompany 2022 2023 Report & Accounts** - 1 2022/23 Net Income from “Events” was down slightly at £18,657 (7%) predominantly as a result of lower takings from the firework event and no Summer Fair or golf day this year. The Bruges trip was reinstated and netted £3,543. - 2 Under “Other fundraising” the second hand uniform shop continued to be the shining star with sales up 47.2% at £5,485. The summer draw linked with the summer fair in the prior year was not repeated while Easy fundrasing and Amazon Smile netted £1,432 between them, £70 (4.7%) down on 2021/22. 3 "Grants to the school" were at a significantly lower level in 2022/23 with £6,486 being distributed. The settled bids were as follows: |Dunster House Cabin
Theatrical production equipment
Robotics
Furniture
Bean Bags|3,542
1,000
854
560
530
6486| |---|---| - 4 During 2022/23 upper school prizes were donated totalling £260. - 5 The participation in "The Big PA Raffle" raised £1,262, very similar to the £1,277 raised in the prior year. ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023** |**Events**
Fireworks Display
Quiz Evening
Wreath making
Winter Wonderland
Bruges Trip
Shrek
Summer Fair
Theatre Trips
Golf Day
Miscellaneous Events
**Total Events**
**Other Fund Rasing**
100 Club / PATH Lottery
2nd Hand Uniform Shop
Hamper Prize Draw
Summer Draw
Easyfundraising
Amazon Smile
Toner Recycling
Miscellaneous fund raising
**Total Other Fund Rasing**
**Other Income/Expenditure**
Bank Interest
Speechday Prizes
Big PA Raffle
Parentkind prize
Parentkind Membership
Donations
Zoom Licence
Card Readers
Grants Online
AGM Catering
Badges
Miscellaneous
**Total Other Income/Expenditure**
**Total before settled bids**
Settled Bids
**Total After settled bids**||**Income**
**£**
19,875
1,437
1,165
0
5,425
421
0
1,903
0
579
30,804
0
5,608
0
0
883
548
441
616
8,098
260
0
1,262
0
0
100
0
0
0
0
0
0
1,622
40,523
0
40,523|**Expenditure**
**Net**
**£**
**£**
5,537
14,337
545
892
1,481
(316)
0
0
1,882
3,543
117
304
0
0
1,903
0
0
0
683
(104)
12,147
18,657
0
0
123
5,485
0
0
0
0
0
883
1432
0
548
1502
0
441
70
0
616
4.7%
123
7,974
0
260
260
(260)
0
1,262
0
0
140
(140)
0
100
0
0
0
0
150
(150)
122
(122)
236
(236)
105
(105)
1,014
608
13,284
27,239
6486
(6,486)
19,769
20,754
**2022-23**|**Income**
**£**
22,937
2,367
878
1,445
0
0
3,449
5,701
1,371
0
38,147
1,320
3,754
360
1,900
1,044
458
108
1,694
10,637
4
0
1,277
250
0
887
0
0
0
0
0
0
2,417
51,202
0
51,202|**Expenditure**
**Net**
**£**
**£**
5,111
17,827
1,610
757
580
298
1,569
(124)
0
0
0
0
2,992
457
5,709
(8)
219
1,152
300
(300)
18,090
20,057
1,300
20
28
3,726
246
113
449
1,451
0
1,044
0
458
0
108
968
726
2,991
7,646
0
4
560
(560)
0
1,277
0
250
128
(128)
0
887
144
(144)
139
(139)
119
(119)
62
(62)
0
0
60
(60)
1,212
1,205
22,293
28,909
15291
(15,291)
37,584
13,618
**2021-22**| |---|---|---|---|---|---| ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023** |**Theatre Trips**||**Income**
**£**
1,350
553
0
0
0
0
1,903
579
0
0
0
579
75
360
0
0
181
616|**Expenditure**
**Net**
**£**
**£**
1,350
0
553
0
0
0
0
0
0
0
0
0
1,903
0
683
(104)
0
0
0
0
0
0
683
(104)
0
75
0
360
0
0
0
0
0
181
0
616
**2022-23**|**Income**
**£**
0
0
1,185
1,184
2,002
1,330
5,701
0
0
0
0
0
32
0
359
1,136
168
1,694|**Expenditure**
**Net**
**£**
**£**
0
0
0
0
1,185
0
1,185
(1)
2,002
0
1,337
(7)
5,709
(8)
300
(300)
0
0
0
0
0
0
300
(300)
0
32
0
0
230
129
739
397
0
168
968
726
**2021-22**| |---|---|---|---|---|---| |Theatre - Guys & Dolls
Theatre - Aint too Proud|||||| |Theatre - Back to the future
Theatre - Mary Poppins
Theatre - Mamma Mia
Theatre - Les Miserables
**Miscellaneous Events**
Tribute - ABBA
Gin Tasting
Whisky Tasting
Iain Dale and Tracey Crouch
**Miscellaneous Fundrasing**
Salvation Army
Gin
MGS Calendar
Year 13 Prom
Other miscellaneous & Previous Year Adjustments|||||| ## **MAIDSTONE GRAMMAR SCHOOL PARENTS' ASSOCIATION Income & Expenditure 1 September 2022 to 31 August 2023** |**Events**
Fireworks Display
Quiz Evening
Wreath making
Winter Wonderland
Bruges Trip
Shrek
Summer Fair
Theatre Trips
Golf Day
Miscellaneous Events
**Total Events**
**Other Fund Rasing**
100 Club / PATH Lottery
2nd Hand Uniform Shop
Hamper Prize Draw
Summer Draw
Easyfundraising
Amazon Smile
Toner Recycling
Miscellaneous fund raising
**Total Other Fund Rasing**
**Other Income/Expenditure**
Bank Interest
Speechday Prizes
Big PA Raffle
Parentkind prize
Parentkind Membership
Donations
Zoom Licence
Card Readers
Grants Online
AGM Catering
Badges
Miscellaneous
**Total Other Income/Expenditure**
**Gross Income/Expenditure**
**Total before settled bids**
Settled Bids
**Total After settled bids**||**2022-23**
**£**
19,875
1,437
1,165
0
5,425
421
0
1,903
0
579
0
5,608
0
0
883
548
441
616
260
0
1,262
0
0
100
0
0
0
0
0
0|30,804
8,098
1,622
40,523
27,239
20,754
**INCOME**|**2021-22**
**£**
22,937
2,367
878
1,445
0
0
3,449
5,701
1,371
0
38,147
1,320
3,754
360
1,900
1,044
458
108
1,694
10,637
4
0
1,277
250
0
887
0
0
0
0
0
0
2,417
51,202
28,909
13,618||**2022-23**
**2021-22**
**£**
**£**
5,537
5,111
545
1,610
1,481
580
0
1,569
1,882
0
117
0
0
2,992
1,903
5,709
0
219
683
300
12,147
18,090
0
1,300
123
28
0
246
0
449
0
0
0
0
0
0
0
968
123
2,991
0
0
260
560
0
0
0
0
140
128
0
0
0
144
0
139
150
119
122
62
236
0
105
60
1,014
1,212
13,284
22,293
6,486
15,291
**EXPENDITURE**| |---|---|---|---|---|---|---|