2024-05-18-accounts - Mayors Appeal Fund

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Trustees' Annual Report for the period

	Period start date	Period start date			Period end date	Period end date
	Day	Month	Year		Day	Month	Year
From	19	May	2023	To	18	May	2024

Section A Reference and administration details

Charity name Mayors Appeal Fund

Other names charity is known by NA

Registered charity number (if any) 290585

Charity's principal address Mayor’s Parlour, York House

Richmond Road Twickenham Postcode TW1 3AA

Names of the charity trustees who manage the charity

1 2 3 4	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Suzette Blygh Nicholson	Trustee
	Fiona Jane Sacks	Trustee
	Jon Evans	Trustee & Bank Signatory
	Ibrahim Ahmet Ibrahim	Trustee & Bank Signatory

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address




Name of chief executive or names of senior staff members (Optional information)

March 2012

TAR

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Declaration of Trust.

(eg. trust deed, constitution)

How the charity is constituted

(eg. trust, association, company)

Trustee selection methods

(eg. appointed by, elected by)

Full details of the Charity’s constitution are stated in the Declaration of Trust (1984). The Mayor’s Appeal Fund is registered with the Charity Commission under charity number 290 585.

The power to appoint new trustees is vested in the Mayor of Richmond upon Thames (who may appoint him or herself).

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.
The Mayor is given an induction briefing on the operation of Mayor’s Charity at the beginning of his or her term.
The Charity holds a bank account separate from the London Borough of Richmond upon Thames bank account. The Charity Account is reconciled to a separate record of donations held by the London Borough of Richmond upon Thames Mayoralty section at the end of each Mayoral year.
All trustees must declare any related parties that could amount to a conflict of interest in the dealings of this charity.
The Mayor’s Appeal fund was set up so that the Mayor of the London Borough of Richmond upon Thames could collect donations for charitable purposes during their Mayoral term. The financial year of the charity will be the same as the Mayoral year (Mayor’s term of office, which is typically May to May). At the start of the Mayor’s term the Mayor will announce the charity / charities that will benefit from the Mayoral fund in that year. For this period (19 May 2023 to 18 May 2024) the Mayor announced that their charities who would benefit from the funds collected would be
SEEN
Age UK

Section C Objectives and activities

The full objectives are set out in the Declaration of Trust (1984).

Summary of the objects of the charity set out in its governing document

In short, the fund is established for charitable purposes only to benefit the community of the borough.

March 2012

TAR

The Mayor’s Appeal Fund does not dictate what the nominated charities should do with the monies it raises for them however the charities are encouraged to use the funds to deliver services to benefit the community / residents of the London Borough of Richmond upon Thames and are asked to keep the Mayoralty section up to date with the details of works / projects undertaken with the monies.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

March 2012

TAR

Section D	Achievements andperformance
Summary of the main achievements of the charity during the year	For the Mayoral year 19 May 2023 to 18 May 2024 the charity collected £20,921.85 in direct donations for the nominated charities named in section B. The Trustees will distribute these funds to the charities in full during the next reporting period.

March 2012

TAR

Section E Financial review

Brief statement of the charity’s policy on reserves

No reserves are retained by the Mayor’s Appeal Fund. All of the monies collected by the charity within the Mayoral year are distributed to the named charities.

Details of any funds materially in deficit

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

the charity’s principal sources of funds (including any fundraising);
how expenditure has supported the key objectives of the charity;
investment policy and objectives including any ethical investment policy adopted.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s)[Jon Evans ] Ibrahim Ibrahim Position (eg Secretary, Chair, Trustee and Bank Signatory Trustee and Bank Signatory etc) Date 7 February 2025 7 February 2025

March 2012

TAR

Official#

Charity Name No (if any) Mayors Appeal Fund 290585 Receipts and payments accounts CC16a For the period Period start date Period end date To from 19-May-23 18-May-24

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Restricted funds to the nearest £ 17,793 20,937 - - - - - - 38,730 - - - 38,730 17,793 15 - - - - - - - 17,808 - - - 17,808 20,922 - - 20,922	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 17,793 20,937 - - - - - - 38,730 - - - 38,730 17,793 15 - - - - - - - 17,808 - - - 17,808 20,922	Last year to the nearest £
Cash reserves(previousperiod b/f)	-				-
Donations Received(currentperiod)	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
*Sub total*(Gross income for AR)	-				-

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
					-

Distribution to Charity (Mayor Cambridge) - Ruils	-				-
Charges	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
	-				-
**Sub total **	-				-

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					-

	-	20,922	-	20,922
	-	-	-	-	-
	-	-	-	-	-
	-	20,922	-	20,922	-

CCXX R1 accounts (SS)

24/01/2025

Official#

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities	Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Details Signature	Unrestricted funds Restricted funds to nearest £ to nearest £ 20,922 - - - - - 20,922 OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jon Evans Ibrahim Ibrahim	Endowment funds to nearest £
			-
			-
			-
			-
			OK
			Endowment funds to nearest £
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			-
			-
			-
			-
			When due (optional)






			Date of approval
		Jon Evans	07-Feb-25
		Ibrahim Ibrahim	07-Feb-25

CCXX R2 accounts (SS)

24/01/2025

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Charity Name Mayor’s Appeal Fund	Charity Name Mayor’s Appeal Fund	Charity Name Mayor’s Appeal Fund

19/05/2024	Charity no (if any)	290585

See attached

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 19/05/2024. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

the accounting records were not kept in accordance with section 130 of the Charities Act; or
the accounts did not accord with the accounting records; or
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Please delete the words in the brackets if they do not apply.

Date: 23/01/2025

Signed: Name: Andrew Hamilton Relevant professional Institute of Internal Auditors (CMIIA) qualification(s) or body (if any):

Jan 2025

IER

Address: 1 Reid Avenue

Caterham

CR3 5SL

Section B Disclosure

Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of N/A any items that the examiner wishes to disclose .

Jan 2025

IER