## **Trustees' Annual Report for the period**
||Period start date|Period start date|||Period end date|Period end date||
|---|---|---|---|---|---|---|---|
||Day|Month|Year||Day|Month|Year|
|**From**|19|May|2023|**To**|18|May|2024|
## Section A Reference and administration details
**Charity name** Mayors Appeal Fund
**Other names charity is known by** NA
**Registered charity number (if any)** 290585
**Charity's principal address** Mayor’s Parlour, York House
Richmond Road Twickenham **Postcode TW1 3AA**
**Names of the charity trustees who manage the charity**
|1
2
3
4|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Suzette Blygh
Nicholson|Trustee|||
||Fiona Jane Sacks|Trustee|||
||Jon Evans|Trustee & Bank
Signatory|||
||Ibrahim Ahmet
Ibrahim|Trustee & Bank
Signatory|||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of adviser**
**Name**
**Address**|||
||||
||||
||||
||||
|**Name of chief executive or names of senior staff members (Optional information)**|||
||||
||||
March **2012**
**TAR**
1
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Declaration of Trust.
- (eg. trust deed, constitution)
How the charity is constituted
- (eg. trust, association, company)
Trustee selection methods
- (eg. appointed by, elected by)
Full details of the Charity’s constitution are stated in the Declaration of Trust (1984). The Mayor’s Appeal Fund is registered with the Charity Commission under charity number 290 585.
The power to appoint new trustees is vested in the Mayor of Richmond upon Thames (who may appoint him or herself).
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
- The Mayor is given an induction briefing on the operation of Mayor’s Charity at the beginning of his or her term.
- The Charity holds a bank account separate from the London Borough of Richmond upon Thames bank account. The Charity Account is reconciled to a separate record of donations held by the London Borough of Richmond upon Thames Mayoralty section at the end of each Mayoral year.
- All trustees must declare any related parties that could amount to a conflict of interest in the dealings of this charity.
- The Mayor’s Appeal fund was set up so that the Mayor of the London Borough of Richmond upon Thames could collect donations for charitable purposes during their Mayoral term. The financial year of the charity will be the same as the Mayoral year (Mayor’s term of office, which is typically May to May). At the start of the Mayor’s term the Mayor will announce the charity / charities that will benefit from the Mayoral fund in that year. For this period (19 May 2023 to 18 May 2024) the Mayor announced that their charities who would benefit from the funds collected would be
- SEEN
- Age UK
## **Section C Objectives and activities**
The full objectives are set out in the Declaration of Trust (1984).
**Summary of the objects of the charity set out in its governing document**
In short, the fund is established for charitable purposes only to benefit the community of the borough.
March **2012**
**TAR**
2
The Mayor’s Appeal Fund does not dictate what the nominated charities should do with the monies it raises for them however the charities are encouraged to use the funds to deliver services to benefit the community / residents of the London Borough of Richmond upon Thames and are asked to keep the Mayoralty section up to date with the details of works / projects undertaken with the monies.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
|Section D|Achievements andperformance|
|---|---|
|**Summary of the main**
**achievements of the charity**
**during the year**|For the Mayoral year 19 May 2023 to 18 May 2024 the charity collected
£20,921.85 in direct donations for the nominated charities named in
section B. The Trustees will distribute these funds to the charities in full
during the next reporting period.|
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
No reserves are retained by the Mayor’s Appeal Fund. All of the monies collected by the charity within the Mayoral year are distributed to the named charities.
**Details of any funds materially in deficit**
NA
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)**[Jon Evans ] Ibrahim Ibrahim **Position (eg Secretary, Chair,** Trustee and Bank Signatory Trustee and Bank Signatory **etc) Date** 7 February 2025 7 February 2025
March **2012**
**TAR**
5
Official#
**Charity Name No (if any) Mayors Appeal Fund 290585 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 19-May-23 18-May-24
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Restricted**
**funds**
**to the nearest £**
**17,793**
**20,937**
**-**
**-**
**-**
**-**
**-**
**-**
**38,730**
**-**
**-**
**-**
**38,730**
**17,793**
**15**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,808**
**-**
**-**
**-**
**17,808**
**20,922**
**-**
**-**
**20,922**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**17,793**
**20,937**
**-**
**-**
**-**
**-**
**-**
**-**
**38,730**
**-**
**-**
**-**
**38,730**
**17,793**
**15**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,808**
**-**
**-**
**-**
**17,808**
**20,922**|**Total funds**
**to the nearest £**
**17,793**
**20,937**
**-**
**-**
**-**
**-**
**-**
**-**
**38,730**
**-**
**-**
**-**
**38,730**
**17,793**
**15**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**17,808**
**-**
**-**
**-**
**17,808**
**20,922**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
|Cash reserves(previousperiod b/f)|**-**|||||**-**|
|Donations Received(currentperiod)|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**-**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_ **
**A3 Payments**|||||||
|||||||**-**|
||||||||
|Distribution to Charity (Mayor Cambridge) -
Ruils|**-**|||||**-**|
|Charges|**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**-**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
||**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**-**|**20,922**|**-**|**20,922**|||
||**-**|**-**|**-**|**-**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**-**|**20,922**|**-**|**20,922**||**-**|
CCXX R1 accounts (SS)
24/01/2025
1
Official#
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**20,922**
**-**
**-**
**-**
**-**
**-**
**20,922**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jon Evans
Ibrahim Ibrahim|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Jon Evans|07-Feb-25|
|||Ibrahim Ibrahim|07-Feb-25|
CCXX R2 accounts (SS)
24/01/2025
2
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**|Charity Name
Mayor’s Appeal Fund|Charity Name
Mayor’s Appeal Fund|Charity Name
Mayor’s Appeal Fund|
|---|---|---|---|
|||||
||19/05/2024|**Charity no**
**(if any)**|290585|
|||||
||See attached|||
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 19/05/2024. **Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Date:** 23/01/2025
**Signed: Name:** Andrew Hamilton **Relevant professional** Institute of Internal Auditors (CMIIA) **qualification(s) or body (if any):**
1
**Jan 2025**
**IER**
**Address:** 1 Reid Avenue
Caterham
CR3 5SL
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of** N/A **any items that the examiner wishes to disclose** .
2
**Jan 2025**
**IER**