Maybridge Keystone Centre Operated and administrated by Maybridge Keystone Club Reg Charity No. 290520 Raleigh Way, Goring-By-Sea,Worthing. West Sussex BN12 6JD WELCOME TO OUR 2023124 ANNUAL GENERAL MEETING Thursday 5th December 2024 7pm for7.15pm .'Iv
MAYBRIDGE KEYSTONE CLUB & CENTRE AGM NOVEMEBER 23rd 2023 Maybridge Keystone Centre Operated and administrated t Maybridge Keystone Club Re8 Chanty No. 29)520 R31eigh Way, Goring-8y-Sea,Worthing. West Sussex BN12 6JD Welcome: A very warm welcome was given to everyone able to be present, including our four representatives from the local community. Present: Alan Cook (Parent), Trevor England (MKC), John Gunner (MKC), Kingsley Harte (MKC), Claire Hunt (Transition Town /Breathing Spaces), Lisa Leach (Transition Town/ Breathing Spaces), Penny Last (Parent),Hannah Padwick (Parent), Shirley Robinson- Viney (MKC), Anne Romer, (Field Place Community Association), Richard Rodriquez (MKC), Hazel Thorpe (MKC), Robin Rogers,(MKC).Martin Walker (MKC/ resident) Apologies: Gaile Dean (Ultimate Pilates) Lee Gander (Sussex Community Transport), Myra Jasper (MKC) Gaye Jackson (Maybridge Community Church) th Matters arising from the last Minutes November 30 , 2022, agreed / signed and to be scanned in for the Charity Commission. Correspondence: nothing of note, Election of Management Committee All these positions below were agreed by the nominees, proposed then voted upon by those present and voted for unanimously The election of officers for the next year duly elected are as follows: Trustee (T) Chair: Robin Rogers (T) Proposer Trevor England, Seconder Shirley Robinson -Viney Trustees en bloc Proposer Robin Rogers, Seconder Hannah Padwick Vice Chair: Trevor England (T) Hon Treasurer: John Gunner (T) Secretary: Cllr Hazel Thorpe (T) Fundraiser Mayra Jasper (T) Maintenance / Energy Advisor Kingsley Harte (T) Safeguarding Officer Shirley Robinson - Viney (T) reed and elected b those Other Committee members dul resent. Community Representative - Penny Last Youth Leaders. Representative - tbc (Sid Youth) Young Person Representative tbc Bookings & Maintenance - Richard Rodrigues Website / IT - Martin Walker Environmental / Breathing Spaces/ Transition Town.- Claire hunt / Lisa Leach Hirers Rep. Lee Sussex Community Transport Invoices- Bookkeeping- Rachel Murray Coopted member- Community / parents- Hannah Padwick Observer- WBC tbc Non-voting Advisor- tbc Hon Auditors Lisa Daglish Hon Solicitors tbc
MAYBRIDGE KEYSTONE CLUB & CENTRE AGM NOVEMEBER 23rd 2023 Chair's Report as laid out in the report. Many thanks were expressed by Robin on behalf of the committee, for the challenging work and commitment given by the volunteers and trustees. We are very pleased to have the involvement of Transition Town / Breathing Spaces, Sussex Community Transport and our regular hirers such as Ultimate Pilates, and the Dogs Trust. Robin explained the background to the club for the new attendees. We will need to carefully consider the funding of the new afternoon club which supports several children with SEND as this is commissioned at full recovery costs. Our partnership with SCYP has ended due to SCYP going into liquidation. Martin was asked to start crowd funding. Various ideas for funding were discussed and noted for follow ups. st Treasurers Report covering the period 31st March 2022 - 1 April 2023 as laid out in the report. The Treasurers report noted that income was £46,527.57 and expenditure £42,551.61 and a small surplus to run the home of the Club- the centre was £3,975.96. We have a 19 % increase in energy costs and essential maintenance expenses. This means that at this time, the Club could not afford any extra staffing for the new afternoon club. This would be reviewed as soon as more funds were available and a signed contract on both sides in place. An audited account to be ready for the Charity Commission by the end of the year. Youth Work ongoing- Please see the attached information in the Annual report as to the success of the new afternoon club. Hirers. We have reviewed the hiring costs in the New Year to offset energy costs and the rise in the cost of living- a small increase in fees. We also need to take a tougher stance on debtors. Energy and Cost of Living Solar panels (Government grants £10 towards the project,) Sensors and a review of the building in terms of energy. (Trevor, Myra, and Kingsley to work together on this for bids). Rampion Community Benefit Fund might be a pathway. Ongoing Energy usage- match funding (Matt CTS)- suggested we talk to him. Electric Charging points were discussed with respect to Sussex Community Transport- they have a grant and Kingsley can help with the installation. Ongoing Social media Pleased to note that Martin has returned to the club and has agreed to promote the club and centre for us. Constitution and CIO proposal - need to have a meeting and independent advice sourced in process - on hold due to the need to address the youth club solutions. Breathing Spaces Update Report as shown in the Annual Report- progressing well with links to the community- thanks. Website and IT Junction This has restarted every Friday morning for the community IT support. Our Record of Thanks Hayley van Nimwegen and Charlie Van Nimwegen have retired after many years of supporting the club. A gift and card to thank them and wish them well in the future will be delivered. Our grateful thanks also to our new independent auditor Lisa Daglish and to all our supporters especially those who attended on person. AOB. Meeting ended at 8.30pm Dates for the diary: Management for everyone: Monday 15 January 2024 7pm for 7.15pm Trustees meeting tbc Typed by Hazel Thorpe for Robin Rogers 24/11 /23. th
Ma brid e Ke stone Club Chairman's Re ort - 2023-2024 Our experienced and strong Team of Trustees have continued to make the Maybridge Keystone Club (MKC) a great success, especially for the hirers who use the Centre that fund our Youth Club. We are fortunate in having a modern building with excellent facilities that attracts a wide range of Hirers. Our Facilities Officer, handles all the bookings through to regular hirers such as Ultimate Pilates, Direct Defence, the Russell Martin Foundation and the Dogs Trust to name just a few. He is also responsible for all the maintenance and cleaning issues. Hazel Thorpe, as the Secretary, is really efficient in ensuring that Meetings, Agendas, and the various responsibilities happen. Trevor England serves as our Vice Chair, and he assists me in a wide number of roles including giving me helpful advice. John Gunner is our Treasurer, and he works really hard to ensure that our income is healthy, and our money is well spent especially on maintenance issues. He has wide experience in that role. We have a total of seven Trustees. Shirley Robinson-viney has been involved with Youth activities for many years, looking after the Youth Mayors for around 20 years and has been a Trustee with (SCYP) Sussex Clubs for Young People. Kingsley Harte has a young family and is a qualified electrician. Lastly, we have Myra Jasper who has wide experience in fund raising. We are fortunate to have such a talented team! We are pleased to have a number of regular hirers who do seem to appreciate the facilities that we offer and give the MKC a regular income which helps us control our expenditure. We firmly believe that the MKC offers hirers and our local youth a quality clean environment that is both safe and friendly. Now a special mention for Sussex Community Transport, who are major contributors to the MKC and they can be relied upon to help us in many ways. All Trustees are unpaid volunteers who give up their time to ensure the Youth Club works well within our community. We contract out to the SID Youth who run a Juniors Club on Friday afternoons. I would like to say a 'big thank you, to all involved with the MKC. I look forward to an interesting and exciting future. Robin Rogers. Chair MKC
MAYBRIDGE KEYSTONE CLUB Maybridge Keystone Club and Centre RALEIGH WAY, GORING BY SEA, WORTHING, WEST SUSSEX, BN12 6JD TREASURER'S REPORT TO TRUSTEES OF MKC FOR THE ANNUAL GENERAL MEETING TO BE HELD 5TH DECEMBER 2024. l). The audited report for the account year 2023/2024 was prepared and signed by the independent examiner 18 May 2024 and presented to trustees on 29 May 2024 2). Attached to this report is the financial activity of MKC for the period l April 2024 to the ! December 2024 and I report: . a). the bank balance held in the day to day business account ....3414 stands at £31,981.97 b). the bank balance held on the savings account....3422 stood at £29,137.06, with interest earned from April to November totalling £251.09, £10,000 was transferred into the savings account from account....3414 on 11 July 2024. 3). The item against Gas and Electricity includes a rebate of £2619 received from EDF during September as the result of overcharging over the previous 2 years. MKC'S supplier is now British Gas who provided a lower rate than EDF. 4). The grant received from WBC during November £5215 is on the understanding MKC will provide funding for 3 persons to supervise the club for young persons managed by Sid Youth. 5). Payments made to PPL/PRS cover the past 3 years fees plus the first half year fees for the current yo(•Sfollowing settlement of the dispute on the correct charge levied on MKC. 6). No water bills have been paid for the past 3 months following the cancellation of the DDM to Business Stream who increased the monthly charge to more than £1,900 per month. We are in current dispute with BS (trading arm of Scottish Water) regarding the sum due to them following the bad water leakage at MKC'S premises in the first half of 2023. 7). All accounts received have been paid other than to Sid Youth which is scheduled for payment next week. 8). It is to be noted that as the result of the latest government budget our wage bill will be increased by £558 per annum. John Gunner 05/12/24
MAYBRIDGE KEYSTONE CLUB AND CENTRE 2014 ACCOUNTS FROM 01 APIL 2024 TO 30 NOVEMBER 2024 NOVEMBER YEAR TO DATE LIST OF INCOME Grants Donations Hire of Hall Cash and cheque Hire of Hall Services to Community Transport Sussex TOTAL INCOME 5215.00 150.00 2474.40 185.00 0.00 6715.00 1150.00 22641.39 1636.75 5970.00 8024.40 113.14 LIST OF EXPENDITURE Council TV licence Sid Youth Wages and fees Book Keeping Fees PPL/PRS Gas and Electricity Water supply Telecom/admin IT/Web Insurance Maintenance Groceries/refreshments Cleaning Materials Administration costs Bank Charges 72.86 0.00 0.00 857.01 27.00 126.60 517.35 00 122.95 0.00 0,00 2336.40 0.00 0.00 0.00 5.80 582.88 0.00 2411.25 6849.87 202.50 303.56 2640.52 1024.00 976.53 0.00 1106.74 4282.65 343.11 580.00 0,00 48.10 TOTAL EXPENDITURE 5.37 21352.01 SURPLUS 3959.03 16761.13
INDEPENDENT EXAMINERS REPORTTO TRUSTEES OF MAYBRIDGE KEYSTONE CLUB AND CENTRE I APRIL 2023 TO 31 MARCH 2024 I report to the Trustees of MAYBRIDGE KEYSTONE CLUB AND CENTRE (the Char/ty) I have completed my examination of the Charitysaccounts for the twelve months to 31 March 2024. In such examination all applicable directions of the Charities Commission have been followed. Under the provision of the Charity Act 2011 Trustees of the Charityare responsible for the preparation of the annual accounts. l). I can confirm that following the examination of the accounts no material matters have been identified that may give me any rise of concern; 2). Full accounting records are maintained and are fully supported by the necessary documentation; 3). Samples of monthly accounts were taken and as a result there were no signs of unusual activities or entries that could be found without full support evidence; 4). In the carrying out of the examination I was provided with full and open co~ operation and access to records. 5). All information and documents provided gave full answers to my questions and included all bank statements; 6). There is no evidence of misuse or incorrect or fraudulent use of funds and all transactions have been correctly stated on the accounts and are showing on the bank statements. 7). No Trustee has received any form of remuneration, reward, or benefit from the funds of the Charity,. 8) No cash receipts have been accepted and all transactions are by electronic means save one client who pays monthly by cheque. 9). It was noted £10,000 was transferred from the active business account into the Charitys interest-bearing reserve account. Having completed my examination of the accounts l am satisfied there are no matters for me to draw your attention to enable you a proper understanding to be reached. Also, I declare I have no connection or relationship with the Charltynor receive any reward or remuneration from the Charity. Lisa Daglish Independent Examiner 18 May 2024
MAYBRIDGE KEYSTONE CLUB AND CENTRE ST ST YEARLY ACCOUNTS FOR I APRIL 2023 TO 31 MARCH 2024 2023/4 2022/23 LIST OF INCOME Grants interest on HSBC account Hire of Hall Cash and cheque Hire of Hall Donations Refunds Services to D.A.R and SCYP scyp. Community Transport Sussex 0.00 226.22 30,303.62 1,811.50 2,675.00 217.200 nbl 608.33 7,650.00 0,00 34.94 31,100.00 2,186.00 270.00 0.00 12,936,63 0.00 0.00 ..3422 TOTAL INCOME 43,491.87 46,527.57 LIST OF EXPENDITURE Council TV licence Sid Youth Wages and fees Book Keeping Fees Services from SCYP Gas and Electricity Water supply Telecom/admin IT/Web Storage of Equipment Insurance Maintenance Groceries/refreshments Cleaning Materials Administration costs Bank Charges 701.80 159,00 3,372.76 9,057.38 427.50 4,872.07 6,313.00 3,072.00 1,435.52 0.00 2,184.00 1,165.01 12,022.31 255.61 956.07 196.45 69.60 519.76 159.00 0,00 8,880.65 427.50 11,456.86 6,600.60 1,044.00 1,263.33 0.00 580.80 1,105.16 8,239.13 1,683.62 520.00 0,00 71,20 TOTAL EXPENDITURE 46,260.27 42,551.61 SURPLUS (LOSS) (2,768.40) 3,975.96 NB l For year 2022/2023 the income from rents received from both Sussex Clubs for Young Persons and for Dial a Ride (now Community Transport Sussex) was reported as one sum for accounting purposes. Pagelof2
BANK RECONCILIATION ACCOUNT..91853414 Opening balance 01/04/2023 Transfer 2411012023 to account 91853422 Closing balance 31/03/2024 Loss 37,512.27 - 10,000.00 24,517.65 12,944.62 ACCOUNT 91853422 Opening balance 01/0412023 Transfer from account 91853414 Closing balance 31/03/2024 Surplus 8,598.72 10,000.00 18,824.94 10,226.22 Overall loss 2,768.40 COMMENTS INCOME for 2023/24 was down by £3000 as the result of loss of rent following the demlse of SCYP (estimate loss of income £6000) and a small reduction in income from hire of hall. MKC received £2,400 more in donations than in the previous year. EXPENDITURE was £3,700 more than the previous year including the followlng: a) the purchase of the storage container (£1920) shown under heading storage of equipment; b) repairs to the water supply pipe to the premises and the subsequent repair to the driveway (£3902 as part of maintenance expenditure). c) the installation of the new LCD tube lighting (£3565 as part of maintenance expenditure). £10,000 was transferred from the buslness account to the interest bearing reserve account of MKC. SCYP went into liquidation in June 2023 owing MKC in excess of £2700 in unpaid rents plus the payment for the provision of MKC'S service to Young Carers. MKC withheld payment of £1700 for the last 2 months of service provided by SCYP, as, in the view of Trustees of MKC, SCYP had failed to deliver service and also they were in arrears of their payments to MKC. Trustees held several meetings with the CEO of SCYP on thls subject before SCYP went into administration. NO INVOICES have been raised by the licencing authorities for publlc music during 2023/24, the last communication received was in August 2022. MKC ARE IN DISPUTE with Scottish Water regarding outstanding account for water charges following water leakage on supply pipe. J AGUNNER Trustee Maybridge Keystone Club and Centre th Dated 15 .May 2024 Page2of2
MAYBRIDGE KEYSTONE CLUB Maybridge Keystone Club and Centre RALEIGH WAY, GORING BY SEA, WORTHING, WEST SUSSEX, BN12 6JD TREASURER'S REPORT TO TRUSTEES OF MKC FOR THE ANNUAL GENERAL MEETING TO BE HELD 5TH DECEMBER 2024. l). The audited report for the account year 2023/2024 was prepared and signed by the independent examiner 18 May 2024 and presented to trustees on 29 May 2024 2). Attached to this report is the financial activity of MKC for the period l April 2024 to the ! December 2024 and I report: . a). the bank balance held in the day to day business account ....3414 stands at £31,981.97 b). the bank balance held on the savings account....3422 stood at £29,137.06, with interest earned from April to November totalling £251.09, £10,000 was transferred into the savings account from account....3414 on 11 July 2024. 3). The item against Gas and Electricity includes a rebate of £2619 received from EDF during September as the result of overcharging over the previous 2 years. MKC'S supplier is now British Gas who provided a lower rate than EDF. 4). The grant received from WBC during November £5215 is on the understanding MKC will provide funding for 3 persons to supervise the club for young persons managed by Sid Youth. 5). Payments made to PPL/PRS cover the past 3 years fees plus the first half year fees for the current yo(•Sfollowing settlement of the dispute on the correct charge levied on MKC. 6). No water bills have been paid for the past 3 months following the cancellation of the DDM to Business Stream who increased the monthly charge to more than £1,900 per month. We are in current dispute with BS (trading arm of Scottish Water) regarding the sum due to them following the bad water leakage at MKC'S premises in the first half of 2023. 7). All accounts received have been paid other than to Sid Youth which is scheduled for payment next week. 8). It is to be noted that as the result of the latest government budget our wage bill will be increased by £558 per annum. John Gunner 05/12/24
MAYBRIDGE KEYSTONE CLUB AND CENTRE 2014 ACCOUNTS FROM 01 APIL 2024 TO 30 NOVEMBER 2024 NOVEMBER YEAR TO DATE LIST OF INCOME Grants Donations Hire of Hall Cash and cheque Hire of Hall Services to Community Transport Sussex TOTAL INCOME 5215.00 150.00 2474.40 185.00 0.00 6715.00 1150.00 22641.39 1636.75 5970.00 8024.40 113.14 LIST OF EXPENDITURE Council TV licence Sid Youth Wages and fees Book Keeping Fees PPL/PRS Gas and Electricity Water supply Telecom/admin IT/Web Insurance Maintenance Groceries/refreshments Cleaning Materials Administration costs Bank Charges 72.86 0.00 0.00 857.01 27.00 126.60 517.35 00 122.95 0.00 0,00 2336.40 0.00 0.00 0.00 5.80 582.88 0.00 2411.25 6849.87 202.50 303.56 2640.52 1024.00 976.53 0.00 1106.74 4282.65 343.11 580.00 0,00 48.10 TOTAL EXPENDITURE 5.37 21352.01 SURPLUS 3959.03 16761.13
INDEPENDENT EXAMINERS REPORTTO TRUSTEES OF MAYBRIDGE KEYSTONE CLUB AND CENTRE I APRIL 2023 TO 31 MARCH 2024 I report to the Trustees of MAYBRIDGE KEYSTONE CLUB AND CENTRE (the Char/ty) I have completed my examination of the Charitysaccounts for the twelve months to 31 March 2024. In such examination all applicable directions of the Charities Commission have been followed. Under the provision of the Charity Act 2011 Trustees of the Charityare responsible for the preparation of the annual accounts. l). I can confirm that following the examination of the accounts no material matters have been identified that may give me any rise of concern; 2). Full accounting records are maintained and are fully supported by the necessary documentation; 3). Samples of monthly accounts were taken and as a result there were no signs of unusual activities or entries that could be found without full support evidence; 4). In the carrying out of the examination I was provided with full and open co~ operation and access to records. 5). All information and documents provided gave full answers to my questions and included all bank statements; 6). There is no evidence of misuse or incorrect or fraudulent use of funds and all transactions have been correctly stated on the accounts and are showing on the bank statements. 7). No Trustee has received any form of remuneration, reward, or benefit from the funds of the Charity,. 8) No cash receipts have been accepted and all transactions are by electronic means save one client who pays monthly by cheque. 9). It was noted £10,000 was transferred from the active business account into the Charitys interest-bearing reserve account. Having completed my examination of the accounts l am satisfied there are no matters for me to draw your attention to enable you a proper understanding to be reached. Also, I declare I have no connection or relationship with the Charltynor receive any reward or remuneration from the Charity. Lisa Daglish Independent Examiner 18 May 2024
MAYBRIDGE KEYSTONE CLUB AND CENTRE ST ST YEARLY ACCOUNTS FOR I APRIL 2023 TO 31 MARCH 2024 2023/4 2022/23 LIST OF INCOME Grants interest on HSBC account Hire of Hall Cash and cheque Hire of Hall Donations Refunds Services to D.A.R and SCYP scyp. Community Transport Sussex 0.00 226.22 30,303.62 1,811.50 2,675.00 217.200 nbl 608.33 7,650.00 0,00 34.94 31,100.00 2,186.00 270.00 0.00 12,936,63 0.00 0.00 ..3422 TOTAL INCOME 43,491.87 46,527.57 LIST OF EXPENDITURE Council TV licence Sid Youth Wages and fees Book Keeping Fees Services from SCYP Gas and Electricity Water supply Telecom/admin IT/Web Storage of Equipment Insurance Maintenance Groceries/refreshments Cleaning Materials Administration costs Bank Charges 701.80 159,00 3,372.76 9,057.38 427.50 4,872.07 6,313.00 3,072.00 1,435.52 0.00 2,184.00 1,165.01 12,022.31 255.61 956.07 196.45 69.60 519.76 159.00 0,00 8,880.65 427.50 11,456.86 6,600.60 1,044.00 1,263.33 0.00 580.80 1,105.16 8,239.13 1,683.62 520.00 0,00 71,20 TOTAL EXPENDITURE 46,260.27 42,551.61 SURPLUS (LOSS) (2,768.40) 3,975.96 NB l For year 2022/2023 the income from rents received from both Sussex Clubs for Young Persons and for Dial a Ride (now Community Transport Sussex) was reported as one sum for accounting purposes. Pagelof2
BANK RECONCILIATION ACCOUNT..91853414 Opening balance 01/04/2023 Transfer 2411012023 to account 91853422 Closing balance 31/03/2024 Loss 37,512.27 - 10,000.00 24,517.65 12,944.62 ACCOUNT 91853422 Opening balance 01/0412023 Transfer from account 91853414 Closing balance 31/03/2024 Surplus 8,598.72 10,000.00 18,824.94 10,226.22 Overall loss 2,768.40 COMMENTS INCOME for 2023/24 was down by £3000 as the result of loss of rent following the demlse of SCYP (estimate loss of income £6000) and a small reduction in income from hire of hall. MKC received £2,400 more in donations than in the previous year. EXPENDITURE was £3,700 more than the previous year including the followlng: a) the purchase of the storage container (£1920) shown under heading storage of equipment; b) repairs to the water supply pipe to the premises and the subsequent repair to the driveway (£3902 as part of maintenance expenditure). c) the installation of the new LCD tube lighting (£3565 as part of maintenance expenditure). £10,000 was transferred from the buslness account to the interest bearing reserve account of MKC. SCYP went into liquidation in June 2023 owing MKC in excess of £2700 in unpaid rents plus the payment for the provision of MKC'S service to Young Carers. MKC withheld payment of £1700 for the last 2 months of service provided by SCYP, as, in the view of Trustees of MKC, SCYP had failed to deliver service and also they were in arrears of their payments to MKC. Trustees held several meetings with the CEO of SCYP on thls subject before SCYP went into administration. NO INVOICES have been raised by the licencing authorities for publlc music during 2023/24, the last communication received was in August 2022. MKC ARE IN DISPUTE with Scottish Water regarding outstanding account for water charges following water leakage on supply pipe. J AGUNNER Trustee Maybridge Keystone Club and Centre th Dated 15 .May 2024 Page2of2