Maybridge
Keystone
Centre
Operated and administrated by
Maybridge Keystone Club
Reg Charity No. 290520
Raleigh Way, Goring-By-Sea,Worthing. West Sussex BN12 6JD
WELCOME TO OUR 2023124
ANNUAL GENERAL MEETING
Thursday 5th December 2024
7pm for7.15pm
.'Iv

MAYBRIDGE KEYSTONE CLUB & CENTRE AGM NOVEMEBER 23rd 2023
Maybridge
Keystone
Centre
Operated and administrated t
Maybridge Keystone Club
Re8 Chanty No. 29)520
R31eigh Way, Goring-8y-Sea,Worthing. West Sussex BN12 6JD
Welcome: A very warm welcome was given to everyone able to be present, including our four
representatives from the local community.
Present: Alan Cook (Parent), Trevor England (MKC), John Gunner (MKC), Kingsley Harte (MKC),
Claire Hunt (Transition Town /Breathing Spaces), Lisa Leach (Transition Town/ Breathing Spaces),
Penny Last (Parent),Hannah Padwick (Parent), Shirley Robinson- Viney (MKC), Anne Romer,
(Field Place Community Association), Richard Rodriquez (MKC), Hazel Thorpe (MKC), Robin
Rogers,(MKC).Martin Walker (MKC/ resident)
Apologies: Gaile Dean (Ultimate Pilates) Lee Gander (Sussex Community Transport), Myra
Jasper (MKC) Gaye Jackson (Maybridge Community Church)
th
Matters arising from the last Minutes November 30 , 2022, agreed / signed and to be scanned in for
the Charity Commission.
Correspondence: nothing of note,
Election of Management Committee
All these positions below were agreed by the nominees, proposed then voted upon by those present
and voted for unanimously
The election of officers for the next year duly elected are as follows: Trustee (T)
Chair: Robin Rogers (T) Proposer Trevor England, Seconder Shirley Robinson -Viney
Trustees en bloc Proposer Robin Rogers, Seconder Hannah Padwick
Vice Chair: Trevor England (T)
Hon Treasurer: John Gunner (T)
Secretary: Cllr Hazel Thorpe (T)
Fundraiser Mayra Jasper (T)
Maintenance / Energy Advisor Kingsley Harte (T)
Safeguarding Officer Shirley Robinson - Viney (T)
reed and elected b those
Other Committee members dul
resent.
Community Representative - Penny Last
Youth Leaders. Representative - tbc (Sid Youth)
Young Person Representative tbc
Bookings & Maintenance - Richard Rodrigues
Website / IT - Martin Walker
Environmental / Breathing Spaces/ Transition Town.- Claire hunt / Lisa Leach
Hirers Rep. Lee Sussex Community Transport
Invoices- Bookkeeping- Rachel Murray
Coopted member- Community / parents- Hannah Padwick
Observer- WBC tbc
Non-voting Advisor- tbc
Hon Auditors Lisa Daglish
Hon Solicitors tbc

MAYBRIDGE KEYSTONE CLUB & CENTRE AGM NOVEMEBER 23rd 2023
Chair's Report as laid out in the report. Many thanks were expressed by Robin on behalf of the
committee, for the challenging work and commitment given by the volunteers and trustees. We
are very pleased to have the involvement of Transition Town / Breathing Spaces, Sussex
Community Transport and our regular hirers such as Ultimate Pilates, and the Dogs Trust. Robin
explained the background to the club for the new attendees. We will need to carefully consider
the funding of the new afternoon club which supports several children with SEND as this is
commissioned at full recovery costs. Our partnership with SCYP has ended due to SCYP going
into liquidation. Martin was asked to start crowd funding. Various ideas for funding were
discussed and noted for follow ups.
st
Treasurers Report covering the period 31st March 2022 - 1 April 2023 as laid out in the
report. The Treasurers report noted that income was £46,527.57 and expenditure £42,551.61 and
a small surplus to run the home of the Club- the centre was £3,975.96. We have a 19 % increase
in energy costs and essential maintenance expenses. This means that at this time, the Club could
not afford any extra staffing for the new afternoon club. This would be reviewed as soon as more
funds were available and a signed contract on both sides in place. An audited account to be ready
for the Charity Commission by the end of the year.
Youth Work ongoing- Please see the attached information in the Annual report as to the
success of the new afternoon club.
Hirers.
We have reviewed the hiring costs in the New Year to offset energy costs and the rise in the
cost of living- a small increase in fees.
We also need to take a tougher stance on debtors.
Energy and Cost of Living
Solar panels (Government grants £10 towards the project,) Sensors and a review of the
building in terms of energy. (Trevor, Myra, and Kingsley to work together on this for bids).
Rampion Community Benefit Fund might be a pathway. Ongoing
Energy usage- match funding (Matt CTS)- suggested we talk to him.
Electric Charging points were discussed with respect to Sussex Community Transport- they
have a grant and Kingsley can help with the installation. Ongoing
Social media
Pleased to note that Martin has returned to the club and has agreed to
promote the club and centre for us.
Constitution and CIO proposal - need to have a meeting and independent advice sourced
in process - on hold due to the need to address the youth club solutions.
Breathing Spaces Update
Report as shown in the Annual Report- progressing well with links to the community- thanks.
Website and IT Junction This has restarted every Friday morning for the community IT support.
Our Record of Thanks
Hayley van Nimwegen and Charlie Van Nimwegen have retired after many years of
supporting the club. A gift and card to thank them and wish them well in the future will be
delivered. Our grateful thanks also to our new independent auditor Lisa Daglish and to all
our supporters especially those who attended on person.
AOB.
Meeting ended at 8.30pm Dates for the diary: Management for everyone: Monday 15 January
2024 7pm for 7.15pm Trustees meeting tbc
Typed by Hazel Thorpe for Robin Rogers 24/11 /23.
th

Ma
brid e Ke
stone Club
Chairman's Re
ort - 2023-2024
Our experienced and strong Team of Trustees have continued to make the Maybridge
Keystone Club (MKC) a great success, especially for the hirers who use the Centre that
fund our Youth Club.
We are fortunate in having a modern building with excellent facilities that attracts a wide
range of Hirers. Our Facilities Officer, handles all the bookings through to regular hirers
such as Ultimate Pilates, Direct Defence, the Russell Martin Foundation and the Dogs Trust
to name just a few. He is also responsible for all the maintenance and cleaning issues.
Hazel Thorpe, as the Secretary, is really efficient in ensuring that Meetings, Agendas, and
the various responsibilities happen. Trevor England serves as our Vice Chair, and he assists
me in a wide number of roles including giving me helpful advice. John Gunner is our
Treasurer, and he works really hard to ensure that our income is healthy, and our money is
well spent especially on maintenance issues. He has wide experience in that role. We have
a total of seven Trustees. Shirley Robinson-viney has been involved with Youth activities for
many years, looking after the Youth Mayors for around 20 years and has been a Trustee
with (SCYP) Sussex Clubs for Young People. Kingsley Harte has a young family and is a
qualified electrician. Lastly, we have Myra Jasper who has wide experience in fund raising.
We are fortunate to have such a talented team!
We are pleased to have a number of regular hirers who do seem to appreciate the facilities
that we offer and give the MKC a regular income which helps us control our expenditure.
We firmly believe that the MKC offers hirers and our local youth a quality clean
environment that is both safe and friendly. Now a special mention for Sussex Community
Transport, who are major contributors to the MKC and they can be relied upon to help us in
many ways.
All Trustees are unpaid volunteers who give up their time to ensure the Youth Club works
well within our community. We contract out to the SID Youth who run a Juniors Club on
Friday afternoons.
I would like to say a 'big thank you, to all involved with the MKC. I look forward to an
interesting and exciting future.
Robin Rogers. Chair MKC

MAYBRIDGE
KEYSTONE CLUB
Maybridge Keystone Club and Centre
RALEIGH WAY, GORING BY SEA,
WORTHING,
WEST SUSSEX,
BN12 6JD
TREASURER'S REPORT TO TRUSTEES OF MKC FOR THE ANNUAL GENERAL MEETING TO BE
HELD 5TH DECEMBER 2024.
l). The audited report for the account year 2023/2024 was prepared and signed by the
independent examiner 18 May 2024 and presented to trustees on 29 May 2024
2). Attached to this report is the financial activity of MKC for the period l April 2024 to the
! December 2024 and I report: .
a). the bank balance held in the day to day business account ....3414 stands at £31,981.97
b). the bank balance held on the savings account....3422 stood at £29,137.06, with interest
earned from April to November totalling £251.09, £10,000 was transferred into the savings
account from account....3414 on 11 July 2024.
3). The item against Gas and Electricity includes a rebate of £2619 received from EDF during
September as the result of overcharging over the previous 2 years. MKC'S supplier is now British
Gas who provided a lower rate than EDF.
4). The grant received from WBC during November £5215 is on the understanding MKC will
provide funding for 3 persons to supervise the club for young persons managed by Sid Youth.
5). Payments made to PPL/PRS cover the past 3 years fees plus the first half year fees for the
current yo(•Sfollowing settlement of the dispute on the correct charge levied on MKC.
6). No water bills have been paid for the past 3 months following the cancellation of the DDM to
Business Stream who increased the monthly charge to more than £1,900 per month. We are in
current dispute with BS (trading arm of Scottish Water) regarding the sum due to them following
the bad water leakage at MKC'S premises in the first half of 2023.
7). All accounts received have been paid other than to Sid Youth which is scheduled for payment
next week.
8). It is to be noted that as the result of the latest government budget our wage bill will be
increased by £558 per annum.
John Gunner
05/12/24

MAYBRIDGE KEYSTONE CLUB AND CENTRE
2014 ACCOUNTS FROM 01 APIL 2024 TO 30 NOVEMBER 2024
NOVEMBER
YEAR TO DATE
LIST OF INCOME
Grants
Donations
Hire of Hall
Cash and cheque Hire of Hall
Services to Community Transport Sussex
TOTAL INCOME
5215.00
150.00
2474.40
185.00
0.00
6715.00
1150.00
22641.39
1636.75
5970.00
8024.40
113.14
LIST OF EXPENDITURE
Council
TV licence
Sid Youth
Wages and fees
Book Keeping Fees
PPL/PRS
Gas and Electricity
Water supply
Telecom/admin
IT/Web
Insurance
Maintenance
Groceries/refreshments
Cleaning Materials
Administration costs
Bank Charges
72.86
0.00
0.00
857.01
27.00
126.60
517.35
00
122.95
0.00
0,00
2336.40
0.00
0.00
0.00
5.80
582.88
0.00
2411.25
6849.87
202.50
303.56
2640.52
1024.00
976.53
0.00
1106.74
4282.65
343.11
580.00
0,00
48.10
TOTAL EXPENDITURE
5.37
21352.01
SURPLUS
3959.03
16761.13

INDEPENDENT EXAMINERS REPORTTO TRUSTEES OF
MAYBRIDGE KEYSTONE CLUB AND CENTRE
I APRIL 2023 TO 31 MARCH 2024
I report to the Trustees of MAYBRIDGE KEYSTONE CLUB AND CENTRE (the Char/ty) I
have completed my examination of the Charitysaccounts for the twelve months to
31 March 2024. In such examination all applicable directions of the Charities
Commission have been followed.
Under the provision of the Charity Act 2011 Trustees of the Charityare responsible
for the preparation of the annual accounts.
l). I can confirm that following the examination of the accounts no material matters
have been identified that may give me any rise of concern;
2). Full accounting records are maintained and are fully supported by the necessary
documentation;
3). Samples of monthly accounts were taken and as a result there were no signs of
unusual activities or entries that could be found without full support evidence;
4). In the carrying out of the examination I was provided with full and open co~
operation and access to records.
5). All information and documents provided gave full answers to my questions and
included all bank statements;
6). There is no evidence of misuse or incorrect or fraudulent use of funds and all
transactions have been correctly stated on the accounts and are showing on the
bank statements.
7). No Trustee has received any form of remuneration, reward, or benefit from the
funds of the Charity,.
8) No cash receipts have been accepted and all transactions are by electronic
means save one client who pays monthly by cheque.
9). It was noted £10,000 was transferred from the active business account into the
Charitys interest-bearing reserve account.
Having completed my examination of the accounts l am satisfied there are no
matters for me to draw your attention to enable you a proper understanding to be
reached.
Also, I declare I have no connection or relationship with the Charltynor receive any
reward or remuneration from the Charity.
Lisa Daglish
Independent Examiner
18 May 2024

MAYBRIDGE KEYSTONE CLUB AND CENTRE
ST
ST
YEARLY ACCOUNTS FOR I APRIL 2023 TO 31 MARCH 2024
2023/4
2022/23
LIST OF INCOME
Grants
interest on HSBC account
Hire of Hall
Cash and cheque Hire of Hall
Donations
Refunds
Services to D.A.R and SCYP
scyp.
Community Transport Sussex
0.00
226.22
30,303.62
1,811.50
2,675.00
217.200
nbl
608.33
7,650.00
0,00
34.94
31,100.00
2,186.00
270.00
0.00
12,936,63
0.00
0.00
..3422
TOTAL INCOME
43,491.87
46,527.57
LIST OF EXPENDITURE
Council
TV licence
Sid Youth
Wages and fees
Book Keeping Fees
Services from SCYP
Gas and Electricity
Water supply
Telecom/admin
IT/Web
Storage of Equipment
Insurance
Maintenance
Groceries/refreshments
Cleaning Materials
Administration costs
Bank Charges
701.80
159,00
3,372.76
9,057.38
427.50
4,872.07
6,313.00
3,072.00
1,435.52
0.00
2,184.00
1,165.01
12,022.31
255.61
956.07
196.45
69.60
519.76
159.00
0,00
8,880.65
427.50
11,456.86
6,600.60
1,044.00
1,263.33
0.00
580.80
1,105.16
8,239.13
1,683.62
520.00
0,00
71,20
TOTAL EXPENDITURE
46,260.27
42,551.61
SURPLUS (LOSS)
(2,768.40)
3,975.96
NB l For year 2022/2023 the income from rents received from both Sussex Clubs for Young Persons and for
Dial a Ride (now Community Transport Sussex) was reported as one sum for accounting purposes.
Pagelof2

BANK RECONCILIATION
ACCOUNT..91853414
Opening balance 01/04/2023
Transfer 2411012023 to account 91853422
Closing balance 31/03/2024
Loss
37,512.27
- 10,000.00
24,517.65
12,944.62
ACCOUNT 91853422
Opening balance 01/0412023
Transfer from account 91853414
Closing balance 31/03/2024
Surplus
8,598.72
10,000.00
18,824.94
10,226.22
Overall loss
2,768.40
COMMENTS
INCOME for 2023/24 was down by £3000 as the result of loss of rent following the demlse of SCYP (estimate
loss of income £6000) and a small reduction in income from hire of hall.
MKC received £2,400 more in donations than in the previous year.
EXPENDITURE was £3,700 more than the previous year including the followlng:
a) the purchase of the storage container (£1920) shown under heading storage of equipment;
b) repairs to the water supply pipe to the premises and the subsequent repair to the driveway (£3902 as
part of maintenance expenditure).
c) the installation of the new LCD tube lighting (£3565 as part of maintenance expenditure).
£10,000 was transferred from the buslness account to the interest bearing reserve account of MKC.
SCYP went into liquidation in June 2023 owing MKC in excess of £2700 in unpaid rents plus the payment for
the provision of MKC'S service to Young Carers. MKC withheld payment of £1700 for the last 2 months of
service provided by SCYP, as, in the view of Trustees of MKC, SCYP had failed to deliver service and also they
were in arrears of their payments to MKC. Trustees held several meetings with the CEO of SCYP on thls
subject before SCYP went into administration.
NO INVOICES have been raised by the licencing authorities for publlc music during 2023/24, the last
communication received was in August 2022.
MKC ARE IN DISPUTE with Scottish Water regarding outstanding account for water charges following water
leakage on supply pipe.
J AGUNNER
Trustee
Maybridge Keystone Club and Centre
th
Dated 15 .May 2024
Page2of2

MAYBRIDGE
KEYSTONE CLUB
Maybridge Keystone Club and Centre
RALEIGH WAY, GORING BY SEA,
WORTHING,
WEST SUSSEX,
BN12 6JD
TREASURER'S REPORT TO TRUSTEES OF MKC FOR THE ANNUAL GENERAL MEETING TO BE
HELD 5TH DECEMBER 2024.
l). The audited report for the account year 2023/2024 was prepared and signed by the
independent examiner 18 May 2024 and presented to trustees on 29 May 2024
2). Attached to this report is the financial activity of MKC for the period l April 2024 to the
! December 2024 and I report: .
a). the bank balance held in the day to day business account ....3414 stands at £31,981.97
b). the bank balance held on the savings account....3422 stood at £29,137.06, with interest
earned from April to November totalling £251.09, £10,000 was transferred into the savings
account from account....3414 on 11 July 2024.
3). The item against Gas and Electricity includes a rebate of £2619 received from EDF during
September as the result of overcharging over the previous 2 years. MKC'S supplier is now British
Gas who provided a lower rate than EDF.
4). The grant received from WBC during November £5215 is on the understanding MKC will
provide funding for 3 persons to supervise the club for young persons managed by Sid Youth.
5). Payments made to PPL/PRS cover the past 3 years fees plus the first half year fees for the
current yo(•Sfollowing settlement of the dispute on the correct charge levied on MKC.
6). No water bills have been paid for the past 3 months following the cancellation of the DDM to
Business Stream who increased the monthly charge to more than £1,900 per month. We are in
current dispute with BS (trading arm of Scottish Water) regarding the sum due to them following
the bad water leakage at MKC'S premises in the first half of 2023.
7). All accounts received have been paid other than to Sid Youth which is scheduled for payment
next week.
8). It is to be noted that as the result of the latest government budget our wage bill will be
increased by £558 per annum.
John Gunner
05/12/24

MAYBRIDGE KEYSTONE CLUB AND CENTRE
2014 ACCOUNTS FROM 01 APIL 2024 TO 30 NOVEMBER 2024
NOVEMBER
YEAR TO DATE
LIST OF INCOME
Grants
Donations
Hire of Hall
Cash and cheque Hire of Hall
Services to Community Transport Sussex
TOTAL INCOME
5215.00
150.00
2474.40
185.00
0.00
6715.00
1150.00
22641.39
1636.75
5970.00
8024.40
113.14
LIST OF EXPENDITURE
Council
TV licence
Sid Youth
Wages and fees
Book Keeping Fees
PPL/PRS
Gas and Electricity
Water supply
Telecom/admin
IT/Web
Insurance
Maintenance
Groceries/refreshments
Cleaning Materials
Administration costs
Bank Charges
72.86
0.00
0.00
857.01
27.00
126.60
517.35
00
122.95
0.00
0,00
2336.40
0.00
0.00
0.00
5.80
582.88
0.00
2411.25
6849.87
202.50
303.56
2640.52
1024.00
976.53
0.00
1106.74
4282.65
343.11
580.00
0,00
48.10
TOTAL EXPENDITURE
5.37
21352.01
SURPLUS
3959.03
16761.13

INDEPENDENT EXAMINERS REPORTTO TRUSTEES OF
MAYBRIDGE KEYSTONE CLUB AND CENTRE
I APRIL 2023 TO 31 MARCH 2024
I report to the Trustees of MAYBRIDGE KEYSTONE CLUB AND CENTRE (the Char/ty) I
have completed my examination of the Charitysaccounts for the twelve months to
31 March 2024. In such examination all applicable directions of the Charities
Commission have been followed.
Under the provision of the Charity Act 2011 Trustees of the Charityare responsible
for the preparation of the annual accounts.
l). I can confirm that following the examination of the accounts no material matters
have been identified that may give me any rise of concern;
2). Full accounting records are maintained and are fully supported by the necessary
documentation;
3). Samples of monthly accounts were taken and as a result there were no signs of
unusual activities or entries that could be found without full support evidence;
4). In the carrying out of the examination I was provided with full and open co~
operation and access to records.
5). All information and documents provided gave full answers to my questions and
included all bank statements;
6). There is no evidence of misuse or incorrect or fraudulent use of funds and all
transactions have been correctly stated on the accounts and are showing on the
bank statements.
7). No Trustee has received any form of remuneration, reward, or benefit from the
funds of the Charity,.
8) No cash receipts have been accepted and all transactions are by electronic
means save one client who pays monthly by cheque.
9). It was noted £10,000 was transferred from the active business account into the
Charitys interest-bearing reserve account.
Having completed my examination of the accounts l am satisfied there are no
matters for me to draw your attention to enable you a proper understanding to be
reached.
Also, I declare I have no connection or relationship with the Charltynor receive any
reward or remuneration from the Charity.
Lisa Daglish
Independent Examiner
18 May 2024

MAYBRIDGE KEYSTONE CLUB AND CENTRE
ST
ST
YEARLY ACCOUNTS FOR I APRIL 2023 TO 31 MARCH 2024
2023/4
2022/23
LIST OF INCOME
Grants
interest on HSBC account
Hire of Hall
Cash and cheque Hire of Hall
Donations
Refunds
Services to D.A.R and SCYP
scyp.
Community Transport Sussex
0.00
226.22
30,303.62
1,811.50
2,675.00
217.200
nbl
608.33
7,650.00
0,00
34.94
31,100.00
2,186.00
270.00
0.00
12,936,63
0.00
0.00
..3422
TOTAL INCOME
43,491.87
46,527.57
LIST OF EXPENDITURE
Council
TV licence
Sid Youth
Wages and fees
Book Keeping Fees
Services from SCYP
Gas and Electricity
Water supply
Telecom/admin
IT/Web
Storage of Equipment
Insurance
Maintenance
Groceries/refreshments
Cleaning Materials
Administration costs
Bank Charges
701.80
159,00
3,372.76
9,057.38
427.50
4,872.07
6,313.00
3,072.00
1,435.52
0.00
2,184.00
1,165.01
12,022.31
255.61
956.07
196.45
69.60
519.76
159.00
0,00
8,880.65
427.50
11,456.86
6,600.60
1,044.00
1,263.33
0.00
580.80
1,105.16
8,239.13
1,683.62
520.00
0,00
71,20
TOTAL EXPENDITURE
46,260.27
42,551.61
SURPLUS (LOSS)
(2,768.40)
3,975.96
NB l For year 2022/2023 the income from rents received from both Sussex Clubs for Young Persons and for
Dial a Ride (now Community Transport Sussex) was reported as one sum for accounting purposes.
Pagelof2

BANK RECONCILIATION
ACCOUNT..91853414
Opening balance 01/04/2023
Transfer 2411012023 to account 91853422
Closing balance 31/03/2024
Loss
37,512.27
- 10,000.00
24,517.65
12,944.62
ACCOUNT 91853422
Opening balance 01/0412023
Transfer from account 91853414
Closing balance 31/03/2024
Surplus
8,598.72
10,000.00
18,824.94
10,226.22
Overall loss
2,768.40
COMMENTS
INCOME for 2023/24 was down by £3000 as the result of loss of rent following the demlse of SCYP (estimate
loss of income £6000) and a small reduction in income from hire of hall.
MKC received £2,400 more in donations than in the previous year.
EXPENDITURE was £3,700 more than the previous year including the followlng:
a) the purchase of the storage container (£1920) shown under heading storage of equipment;
b) repairs to the water supply pipe to the premises and the subsequent repair to the driveway (£3902 as
part of maintenance expenditure).
c) the installation of the new LCD tube lighting (£3565 as part of maintenance expenditure).
£10,000 was transferred from the buslness account to the interest bearing reserve account of MKC.
SCYP went into liquidation in June 2023 owing MKC in excess of £2700 in unpaid rents plus the payment for
the provision of MKC'S service to Young Carers. MKC withheld payment of £1700 for the last 2 months of
service provided by SCYP, as, in the view of Trustees of MKC, SCYP had failed to deliver service and also they
were in arrears of their payments to MKC. Trustees held several meetings with the CEO of SCYP on thls
subject before SCYP went into administration.
NO INVOICES have been raised by the licencing authorities for publlc music during 2023/24, the last
communication received was in August 2022.
MKC ARE IN DISPUTE with Scottish Water regarding outstanding account for water charges following water
leakage on supply pipe.
J AGUNNER
Trustee
Maybridge Keystone Club and Centre
th
Dated 15 .May 2024
Page2of2