APOLLO YOUTH CLUB TRUSTEES, ANNUAL REPORT FOR THE YEAR ENDING 31 MARCH 2021 Reference and Administrntive detsils Charity name: Apollo Youth Club Charity registration number. 290271 Charity's address The principal address of the charity is: Apollo Youth Club Mapp Community Centre, 22 Mount PleasanL Reading, Berkshire, RGI 2TD Trustees The Trustees who served during the year are as follows: Jackie Daniel Hazel Daniel Joe WilIiams Donna Claudia Strough Aaron Grandison Sharon Titus David Archibald Phyllis Iyhite Structur4 Governance and Management Apollo Youth Club was formed in 1972 and is registered as a Charity with the Charity Commission. Organisational structsre It is governed by a committed and dedicated group of individuals who make up the Trustees. The Trustees deals with all matters connected with financing, staffmg and the internal administration of Apollo. Page I
APOLLO YOUTH CLUB TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDING 31 MARCH 2021 Objectives and Activities The main objectives of the Charity are to advance the education of the public resident in Reading and neighbourhood thereof in the ar¢ history, and culture of people of African and Caribbean origin. To advance the education of young people in the area of benefIt especially but not exclusively through leisure-time activities, so as to develop their physical and mental capacities that they may grow to full maturity &s individuals and members of society. Achievements and Performance As with everyone, we have had to cope with the impact of COVID 19 and the new variants. We have had staff at the After School Club who have tested positive or who have been in contsct with someone who has tested positive. We have had to rely on volunteers, members of the Management Committee and the commitment of those staff who were able to continue to worfc. The pressure on staff has been immense. They have had to ensure the COVID protocols were strictly enforced to minimize the risk to all. Parents were not allowed to enter the building. Children were taken out to them. All surfaces were and are constantly cleaned and Personal Protective Equipment (PPE) were and still are being worn. We have come through an incredibly difficult period. Thank you to all who have helped especially staff who stepped up and did what was needed, even helping outside their working hour3. Understandably. some parents were hesitant to send their children to the After School Club even though they had returned to school. Slowly our numbers are increasing. This has had a financial impact on the Club. Consequently, we have lost significant sums of money. Agai we are exploring ways of sourcing extra funding. On a more positive note, we have been successful in securing some small grants from two local charities, The Earley Charity and Berkshire Foundation, and we are most ateful for their assistance. The grants were to help to improve our IT systems. We have purchased a laptop, tableL and mobile phone. We are also waiting for the engineers to start work to provide us with Wi-Fi downstairs in the building. Page 2
APOLLO YOUTH CLUB TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDING 31 MARCH 2021 Achievements and Performance (continued) Our website is old and not fit for purpose. We have had conversations with several small companies to get estimates and to find out how quickly this can be done. We have found these can be costly and people are busy. One of our committee member's works in this field, therefore, he has taken the lead on this which has been very helpful. Urgent work is needed to improve our social media presence. We are looking for volunteers to help with this. We have had several requests for bookings, which is an important source of income. Slowly we are moving forward. It will tske time to reach where we were previously. We are working on promoting the Centre as a venue for children's parties. Work is needed on the building to make it more attractive for hires. The state of the building is an ongoing problem. As we are all aware, local authorities have significant financial challenges due to the impact of COVID 19, and fLmding is scarce. MAPP continues to meet with Reading Borough Council to consider what support they can offer. Our minibus is not currently working. We have had to hire vehicles. We are exploring flding OpportL1tleS to purch&se a new or nearly new bus. If you have any ideas that Might assisL do contact us. A fijnctioning minibus is vitsl to our chil(tren centred activities. Going forward, we are looking to recruit fresh staff for the After School Club as someone has left. This is being advertised on social media and RVA website. The Art Group has continued after a hiatus due to COVID. The members are older people. It is good to see them return. Salsa classes have restarted. There are three classes a week. Previous users have alI returned. Mental health at work and wellness are very much being talked about. COVID 19 has highlighted the importance of this. To help staff we have infornied them that designated members of the Management Committee are avaÈlable to speak tol offer support, if needed. Page 3
APOLLO YOUTH CLUB TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDING 31 MARCH 2021 Achievements and Performance (Continued) This h&s been a challenging year for all. It feels as though some sense of nornlality, the 'new' nornial, is returning. Future Plans We would like to start education classes for young people out of school. We are in discussions with the MAPP Executive to consider a joint project. Finally, thank you all for your continuing support. Financial Review Results for the Year The outturn for the year w&8 heavily impacted by the COVtD 19 pandemic, which curtailed activities. Nevertheless, to end the year with a small Surplus of £178, before restricted grnnts. is truly remarkable. Considerable credit is due to the staff involved. Government related payments were received to the sum of £21,081 and are shown as other income. The future remains uncertain with the presence of COVtD 19. We will have to be prepared to be adaptable in managing this risk. Restricted Funds These represent grants which have been received under the condition that the related expenditure is used for a specific purpose. Also includeLt is a contingency fund to meet the After School Club's obligations in respect of redundancy payments due to employees. should Apollo cease operations. Investment Poliey There are no investments held. Any surplus monies at the end of the fAnanciaI year are held in bank accounts to cover future deficits or other funding needs. Page 4
APOLLO YOUTH CLUB TRUSTEES, ANNUAL REPORT (continued) FOR THE YEAR ENDING 31 MARCH 2021 Risk management The Trustees have a duty to identify and review the risks to which the charity is exposed and to ensure appropriate controls are in place to provide reasonable assurance against fraud and error. Public Benefit Statement Trustees have complied with their duty to have regard to the guidance on public benefit published by the Commission in exercising their powers or duties. The Trustees are satisfied that the charity continues to meet the required public benefit test through its objectives and activities. Declaration The Trnstees declare that they have approved the Trustees, report above. Signed on behalf of the Charity's Trustees. 14klA( Jackie Daniel Chairperson Date: 25 January 2022 Pa8e 5
CHARITY COMMISSION FOR ENGLAND AND WALES APOLLO YOUTH CLUB Receipts and payments accounts CC16a Forthe period To 31103r2021 Section A Receipts and payments UnresthGted funds Restri¢ted funds Endowment fun(ts Total funts 75t year tothp nearp5t£ wr8st£ ts the Npawp¥t£ [arESt£ A1 Receipts 21.760 47.024 50 10.976 350 Donaiions Fund raising actiwbes Sundry Bank Interest Grants Other IncorT 045 10 10 21.081 21,081 Sub total 47.076 53,076 58.482 A2 Asset and Investmant sal•s, (see tsblel. Sub total 47.076 53,076 58,482 A3 Pa ments Sff costs Shared costs Mini bus relat eos Food costs lTrsura OtherexpwpsÉs Trarurvj 31131 070 302 31131 8.070 302 ,516 TO.650 1,531 1198 2.19 2.701 5,939 Sub total 46.898 A4 Asset and investment PUTcha5es Minibus 3.500 Sub total 3.SOO 46,898 46.898 62,994 Net of receipts/(payrnents) A5 Transfers between funds A6 Cash funds last year end Cash fvnds this yearend 178 6,000 14.233 767 6.178 4,512 14,233 40.714 26.659 41A81 47.659 45.993 41.481 CCXX R1 accounts ISSI 2S01r2022
Section B Statement of assets and liabiltties at the end of the period Endowme funds to nearest£ ategone5 funds funds B1 Cash funds 26.640 21,ODO 19 Total cash funds 26.659 .000 ¥x$)) Endowment funds to nearest£ funds fun(Is DetsiTs to Fund toTr*hich GuThent vali tional Details Fund towh ni C[rent value onal Details Minibus asset bplon B4 Assets retained for the charity's own use Fund to whiGh relaies Amountdue ork•l When due onal 2.073 Details B5 Liabilities 1193 Signed by one or InleeS on behaff of all the twstees SvJnaiure Print Name Dale of roval Jac Dan 25m1r2022 CCXX R2 account5 ISSI 2510112022
Independent Examiner's Report on the Accounts Report to the Trustees of Apollo Yolltb Club (Charity no. 290271) On the accounts for the year ended 31 March 2021 I report to the trustees on my examination of the accounts of the above charity ('Ihe Trust") for the year ended 31 March 2021. Responsibilities and basis of report As the charity trustees of the Trust, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts catried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)0i) of the ACL Independent examiner's statement I have completed my examination. I confitm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records. I have no concerns and have come across no other matters in connection with the exatnination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 25 January 2022 Name: Anderson Springer Bsc (Econ.) {Hons.) (UCL), FCCA AGS & CO, Chartered Certified Accountants Address: 28 Portway Close, Reading? BerlLshir4 RGI 6LB