APOLLO YOUTH CLUB
TRUSTEES, ANNUAL REPORT
FOR THE YEAR ENDING 31 MARCH 2021
Reference and Administrntive detsils
Charity name:
Apollo Youth Club
Charity registration number. 290271
Charity's address
The principal address of the charity is:
Apollo Youth Club
Mapp Community Centre, 22 Mount PleasanL
Reading, Berkshire, RGI 2TD
Trustees
The Trustees who served during the year are as follows:
Jackie Daniel
Hazel Daniel
Joe WilIiams
Donna Claudia Strough
Aaron Grandison
Sharon Titus
David Archibald
Phyllis Iyhite
Structur4 Governance and Management
Apollo Youth Club was formed in 1972 and is registered as a Charity with the
Charity Commission.
Organisational structsre
It is governed by a committed and dedicated group of individuals who make up
the Trustees. The Trustees deals with all matters connected with financing,
staffmg and the internal administration of Apollo.
Page I

APOLLO YOUTH CLUB
TRUSTEES, ANNUAL REPORT (continued)
FOR THE YEAR ENDING 31 MARCH 2021
Objectives and Activities
The main objectives of the Charity are to advance the education of the public
resident in Reading and neighbourhood thereof in the ar¢ history, and culture of
people of African and Caribbean origin.
To advance the education of young people in the area of benefIt especially but
not exclusively through leisure-time activities, so as to develop their physical
and mental capacities that they may grow to full maturity &s individuals and
members of society.
Achievements and Performance
As with everyone, we have had to cope with the impact of COVID 19 and the
new variants. We have had staff at the After School Club who have tested
positive or who have been in contsct with someone who has tested positive. We
have had to rely on volunteers, members of the Management Committee and the
commitment of those staff who were able to continue to worfc. The pressure on
staff has been immense. They have had to ensure the COVID protocols were
strictly enforced to minimize the risk to all. Parents were not allowed to enter
the building. Children were taken out to them. All surfaces were and are
constantly cleaned and Personal Protective Equipment (PPE) were and still are
being worn. We have come through an incredibly difficult period. Thank you to
all who have helped especially staff who stepped up and did what was needed,
even helping outside their working hour3.
Understandably. some parents were hesitant to send their children to the After
School Club even though they had returned to school. Slowly our numbers are
increasing. This has had a financial impact on the Club. Consequently, we have
lost significant sums of money. Agai￿ we are exploring ways of sourcing extra
funding.
On a more positive note, we have been successful in securing some small grants
from two local charities, The Earley Charity and Berkshire Foundation, and we
are most ￿ateful for their assistance. The grants were to help to improve our IT
systems. We have purchased a laptop, tableL and mobile phone. We are also
waiting for the engineers to start work to provide us with Wi-Fi downstairs in
the building.
Page 2

APOLLO YOUTH CLUB
TRUSTEES, ANNUAL REPORT (continued)
FOR THE YEAR ENDING 31 MARCH 2021
Achievements and Performance (continued)
Our website is old and not fit for purpose. We have had conversations with
several small companies to get estimates and to find out how quickly this can be
done. We have found these can be costly and people are busy. One of our
committee member's works in this field, therefore, he has taken the lead on this
which has been very helpful.
Urgent work is needed to improve our social media presence. We are looking
for volunteers to help with this.
We have had several requests for bookings, which is an important source of
income. Slowly we are moving forward. It will tske time to reach where we
were previously.
We are working on promoting the Centre as a venue for children's parties.
Work is needed on the building to make it more attractive for hires.
The state of the building is an ongoing problem. As we are all aware, local
authorities have significant financial challenges due to the impact of COVID 19,
and fLmding is scarce. MAPP continues to meet with Reading Borough Council
to consider what support they can offer.
Our minibus is not currently working. We have had to hire vehicles. We are
exploring fl￿ding OpportL￿1tleS to purch&se a new or nearly new bus. If you
have any ideas that Might assisL do contact us. A fijnctioning minibus is vitsl to
our chil(tren centred activities.
Going forward, we are looking to recruit fresh staff for the After School Club as
someone has left. This is being advertised on social media and RVA website.
The Art Group has continued after a hiatus due to COVID. The members are
older people. It is good to see them return.
Salsa classes have restarted. There are three classes a week. Previous users have
alI returned.
Mental health at work and wellness are very much being talked about. COVID
19 has highlighted the importance of this. To help staff we have infornied them
that designated members of the Management Committee are avaÈlable to speak
tol offer support, if needed.
Page 3

APOLLO YOUTH CLUB
TRUSTEES, ANNUAL REPORT (continued)
FOR THE YEAR ENDING 31 MARCH 2021
Achievements and Performance (Continued)
This h&s been a challenging year for all. It feels as though some sense of
nornlality, the 'new' nornial, is returning.
Future Plans
We would like to start education classes for young people out of school. We are
in discussions with the MAPP Executive to consider a joint project.
Finally, thank you all for your continuing support.
Financial Review
Results for the Year
The outturn for the year w&8 heavily impacted by the COVtD 19 pandemic,
which curtailed activities. Nevertheless, to end the year with a small Surplus of
£178, before restricted grnnts. is truly remarkable. Considerable credit is due to
the staff involved.
Government related payments were received to the sum of £21,081 and are
shown as other income.
The future remains uncertain with the presence of COVtD 19. We will have to
be prepared to be adaptable in managing this risk.
Restricted Funds
These represent grants which have been received under the condition that the
related expenditure is used for a specific purpose. Also includeLt is a
contingency fund to meet the After School Club's obligations in respect of
redundancy payments due to employees. should Apollo cease operations.
Investment Poliey
There are no investments held. Any surplus monies at the end of the fAnanciaI
year are held in bank accounts to cover future deficits or other funding needs.
Page 4

APOLLO YOUTH CLUB
TRUSTEES, ANNUAL REPORT (continued)
FOR THE YEAR ENDING 31 MARCH 2021
Risk management
The Trustees have a duty to identify and review the risks to which the charity is
exposed and to ensure appropriate controls are in place to provide reasonable
assurance against fraud and error.
Public Benefit Statement
Trustees have complied with their duty to have regard to the guidance on public
benefit published by the Commission in exercising their powers or duties.
The Trustees are satisfied that the charity continues to meet the required public
benefit test through its objectives and activities.
Declaration
The Trnstees declare that they have approved the Trustees, report above.
Signed on behalf of the Charity's Trustees.
14klA(
Jackie Daniel
Chairperson
Date: 25 January 2022
Pa8e 5

CHARITY COMMISSION
FOR ENGLAND AND WALES
APOLLO YOUTH CLUB
Receipts and payments accounts
CC16a
Forthe period
To
31103r2021
Section A Receipts and payments
UnresthGted
funds
Restri¢ted
funds
Endowment
fun(ts
Total funts
75t year
tothp nearp5t£ wr8st£ ts the Npawp¥t£ [￿arESt£
A1 Receipts
21.760
47.024
50
10.976
350
Donaiions
Fund raising actiwbes
Sundry
Bank Interest
Grants
Other IncorT
045
10
10
21.081
21,081
Sub total
47.076
53,076
58.482
A2 Asset and Investmant sal•s,
(see tsblel.
Sub total
47.076
53,076
58,482
A3 Pa ments
S￿ff costs
Shared costs
Mini bus relat￿ eos
Food costs
lTrsura
OtherexpwpsÉs
Trarurvj
31131
070
302
31131
8.070
302
,516
TO.650
1,531
1198
2.19
2.701
5,939
Sub total
46.898
A4 Asset and investment
PUTcha5es
Minibus
3.500
Sub total
3.SOO
46,898
46.898
62,994
Net of receipts/(payrnents)
A5 Transfers between funds
A6 Cash funds last year end
Cash fvnds this yearend
178
6,000
14.233
767
6.178
4,512
14,233
40.714
26.659
41A81
47.659
45.993
41.481
CCXX R1 accounts ISSI
2S01r2022

Section B Statement of assets and liabiltties at the end of the period
Endowme
funds
to nearest£
ategone5
funds
funds
B1 Cash funds
26.640
21,ODO
19
Total cash funds
26.659
.000
¥x￿￿$))
Endowment
funds
to nearest£
funds
fun(Is
DetsiTs
to
Fund toTr*hich
GuThent vali
tional
Details
Fund towh
ni
C￿[rent value
onal
Details
Minibus
asset bplon
B4 Assets retained for the
charity's own use
Fund to whiGh
relaies
Amountdue
ork•l
When due
onal
2.073
Details
B5 Liabilities
1193
Signed by one or In￿leeS on
behaff of all the twstees
SvJnaiure
Print Name
Dale of
roval
Jac￿￿ Dan
25m1r2022
CCXX R2 account5 ISSI
2510112022

Independent Examiner's Report on the Accounts
Report to the Trustees of Apollo Yolltb Club (Charity no. 290271)
On the accounts for the year ended 31 March 2021
I report to the trustees on my examination of the accounts of the above charity
('Ihe Trust") for the year ended 31 March 2021.
Responsibilities and basis of report
As the charity trustees of the Trust, you are responsible for the preparation of
the accounts in accordance with the requirements of the Charities Act 2011
("the Act").
I report in respect of my examination of the Trust's accounts catried out under
section 145 of the 2011 Act and in carrying out my examination, I have
followed the applicable Directions given by the Charity Commission under
section 145(5)0i) of the ACL
Independent examiner's statement
I have completed my examination. I confitm that no material matters have
come to my attention in connection with the examination which gives me cause
to believe that in, any material respect:
accounting records were not kept in accordance with section 130 of the
Act or
the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with
the exatnination to which attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Signed:
Date: 25 January 2022
Name: Anderson Springer Bsc (Econ.) {Hons.) (UCL), FCCA
AGS & CO, Chartered Certified Accountants
Address: 28 Portway Close, Reading? BerlLshir4 RGI 6LB