Trustees' Annual Report for the period
Period start date Period end date Day Month Year Day Month Year From 1[st] January 2020 To 31[st] December 2020
Section A Reference and administration details
Charity name Chagford Recreational Trust
Other names charity is known by
Registered charity number (if any) 289574
Charity's principal address c/o Kings Barn West, Sandy Park
Chagford Newton Abbot Postcode TQ13 8JW
Names of the charity trustees who manage the charity
| 1 2 3 4 5 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Richard Taylor | Chair | |||
| Simon Deane | Treasurer | |||
| Rod Webber | ||||
| Kate Webber | ||||
| Simon Ralph |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
| Name | Dates acted if not for whole year |
|---|---|
| Not applicable | |
Section B Structure, governance and management
Description of the charity’s trusts
The Charity’s governing document is a Constitution adopted on 6th Type of governing document December 1999. (eg. trust deed, constitution) An unincorporated association established by a Constitution. How the charity is constituted (eg. trust, association, company)
Trustees are selected from those willing and able to serve the interests of Trustee selection methods the charity, with impartiality and balance between the various sporting and (eg. appointed by, elected by) recreational activities within our area of benefit.
TAR
March 2012
1
Section C Objectives and activities
The Charity's objectives are to promote and provide facilities for Summary of the objects of the recreation or other leisure time occupation in the interests of social charity set out in its welfare in the parishes of Chagford, Gidleigh, Throwleigh and governing document Drewsteignton - for both residents and visitors. Summary of the main activities undertaken for the We maintain facilities for Football, Cricket, Tennis, Netball and Swimming public benefit in relation to and support a range of other sporting and recreational activities activities, these objects including running and the use of a gym
Statement confirming whether the trustees have had regard The trustees are aware of the guidance issued by the Charity Commission on public benefit and ensure that all activities are confined to the guidance issued by the Charity Commission on public to those covered by our charitable objects. benefit
Section D Achievements and performance
Summary of the main Like the majority of the UK and worldwide organisations the activities and achievements of the charity plans of the Trust for 2020 were substantially disrupted by the COVID-19 during the year pandemic. This resulted in the closure of the Trust’s indoor social and leisure facilities for the 9 months of the year and a reduction of at least 50% in the activities of all the affiliated sports clubs including football, cricket, tennis and running with open air swimming pool also having work at severely reduced capacity.
Only one significant capital project was undertaken during 2020, following agreement from the Trust’s landlord, Chagford Parish Council, the longdelayed installation of a new fence to divide the sports field playing area from the general pastureland alongside the football/cricket pitches was completed in October. This was essential to prevent Dartmoor ponies and cattle from encroaching on and damaging the sports pitches and has proven a major benefit for the Football and Cricket Clubs.
With substantial support from the Exeter Chiefs Foundation and a number of local donations the Tennis Club facilitated the erection of a professional specification basketball hoop alongside the tennis courts for the general use of local young enthusiasts and including training for a young lady who aspires to complete in national / international competition.
The Trust was also fortunate to receive a £5,000 living legacy from a local resident and these funds were ring fenced with the intention of using them for specific identifiable project at a later date.
The Trustees are currently five in number and will continue to seek engagement from further local people from the Parishes of Chagford, Drewsteignton, Gidleigh and Throwleigh who are able to bring a fresh perspective and skills to supporting the Trust’s activities and ensure it is able to continue to operate effectively to provide recreational and wellbeing facilities for those communities in the medium and long term.
TAR
March 2012
2
Section E Financial review
| Brief statement of the charity’s policy on reserves Details of any funds materially in deficit Further financial review details • Amount of reserves held: • Review of the charity’s financial position at the end of the period: • Explanation of any uncertainties about the charity continuing as a going concern |
Reserves are retained primarily for the purpose of pump priming new sporting and recreational facilities. If the community wishes to develop any particular facility or run a project, we will help them fund raise so that the funds raised cover the majority of the cost of the project. The routine income generated from activities is used to support the annual maintenance of those facilities. Zero reserves will only be held if there is a clear plan to generate positive reserves in the following year and current reserves are required to pump prime that project. |
|---|---|
| The funds are not in deficit. | |
| As at the end of 31stDecember 2020, cash reserves of £29,947 were held. Financially all areas of the Trust suffered from significant loss of normal operating income and in the case of the clubs also a loss of sponsorship and commercial revenues. The Trust was fortunate to be able to take advantage of a range of COVID related government grant support funding. This included the furlough scheme which enabled both staff members to be retained during the 9 months of the year when they were either not able to work at all or were on reduced hours. As a result of these schemes the Trust ended the year still holding some small reserves of funding but with a very uncertain outlook as it headed into 2021. Although cautious about future funding of the charity, the trustees believe that they have taken steps to ensure that the facilities will generate sufficient income each year to more than meet the expenses of maintaining them. Moreover, the recent development of gym facilities will start to create an additional and sustainable income source |
Section F Other optional information
Reason for non-disclosure of key personnel details: No details have been withheld
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Simon Deane Richard Taylor Position (eg Secretary, Chair, etc)[Treasurer ] Chair Date
TAR
March 2012
3
Charity Name No (if any) Chagford Recreational Trust 289574 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.01.2020 31.12.2020
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 1,560 - 15,664 - 27,370 6,132 - 50,726 2,000 8,542 954 1,000 1 343 63,565 - - - 63,565 2,417 845 1,881 11,545 8,501 24 474 1,182 13,160 - 40,030 3,385 449 43,864 368 5,700 6,068 49,932 13,634 - 3,717 17,350 |
Restricted funds to the nearest £ - 11,262 - 1,334 - - - 12,596 - - - - - - 12,596 - - - 12,596 - - - - - - - - - - - - - - - - - - 12,596 - - 12,596 |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 1,560 11,262 15,664 1,334 27,370 6,132 - 63,322 2,000 8,542 954 1,000 1 343 76,162 - - - 76,162 2,417 845 1,881 11,545 8,501 24 474 1,182 13,160 - 40,030 3,385 449 43,864 368 5,700 6,068 49,932 26,230 |
Last year to the nearest £ |
|
| Donations - Club | 1,560 | - | ||||
| Donations - Other | - | 13,836 | ||||
| Covenants / Gift Aid | 15,664 | 4,582 | ||||
| Grants | - | 37,335 | ||||
| Income fromgovernmentgrants | 27,370 | - | ||||
| Fundraising- Lottery | 6,132 | 6,384 | ||||
| Fundraising - Other | - | - | ||||
| Total voluntary income | 50,726 | 62,137 | ||||
| Club rents | 2,000 | 1,000 | ||||
| Entrance fees | 8,542 | 14,761 | ||||
| Clubhouse activities | 954 | 3,091 | ||||
| S&S Club licence fee | 1,000 | 1,000 | ||||
| Interest receivable | 1 | 2 | ||||
| Feed in tariff | 343 | 1,158 | ||||
| Sub total(Gross income for AR) | 63,565 | 83,149 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 83,149 | ||||||
| Improvements to facilities & equipment | 2,417 | 481 | ||||
| Small items of equipment | 845 | 657 | ||||
| Maintenance & runningcosts | 1,881 | 3,297 | ||||
| Services | 11,545 | 17,310 | ||||
| Insurance | 8,501 | 7,285 | ||||
| Finance costs | 24 | - | ||||
| Sundries | 474 | 382 | ||||
| Professional fees & Subscriptions | 1,182 | 85 | ||||
| Coaching | 13,160 | 2,612 | ||||
| Smallgrants | - | - | ||||
| Direct charitable expenditure | 40,030 | 32,109 | ||||
| Fundraisingcosts | 3,385 | 2,807 | ||||
| Management & admin of the charity | 449 | 198 | ||||
| **Sub total ** | 43,864 | 35,114 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| SwimmingPool development | 368 | - | ||||
| Pavilion development | 5,700 | 88,052 | ||||
| **Sub total ** | 6,068 | 88,052 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 123,166 | ||||||
| 13,634 | 12,596 | 26,230 |
- 40,017 | |||
| - | - | - | - | |||
| 3,717 | - | 3,717 | 44,468 | |||
| 17,350 | 12,596 | 29,947 | 4,451 |
CCXX R1 accounts (SS)
25/10/2021
1
Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Creditors Charitable Loan Playing Fields/Pavilion Playing Fields/Pavilion Playing Fields equipment Details Details Tennis Courts resurfacing Tennis Courts Cash at Bank Details Details Total cash funds (agree balances with receipts and payments account(s)) Debtors Stocking Loan Details Swimming Pool Development Swimming Pool Development |
Unrestricted funds to nearest £ 29,947 - 29,947 OK Unrestricted funds to nearest £ - 5,100 - Fund to which asset belongs Fund to which asset belongs Unrestricted Restricted Unrestricted Restricted Unrestricted Restricted Unrestricted Fund to which liability relates Unrestricted Unrestricted Position |
Restricted funds to nearest £ - - - OK Restricted funds to nearest £ - - - Cost (optional) - - Cost (optional) 25,104 - 4,663 87,194 12,716 87,868 10,974 - Amount due (optional) 90 38,600 - |
Endowment funds to nearest £ - - - OK Endowment funds to nearest £ - - - Current value (optional) - - Current value (optional) - When due (optional) no fixed date Date of approval |
|---|---|---|---|---|
| Simon Deane | ||||
| Richard Taylor | ||||
CCXX R2 accounts (SS)
25/10/2021
2
| Charity Name Chagford Recreational Trust |
Charity Name Chagford Recreational Trust |
Charity Name Chagford Recreational Trust |
No (if any) 289574 |
No (if any) 289574 |
CC16a | |
|---|---|---|---|---|---|---|
| For the period from |
Period start date 01.01.2020 |
To | Period end date 31.12.2020 |
|||
| Section A Receipts and | payments - Unrestricted | Funds | ||||
| A1 Receipts | Tennis Courts to the nearest £ - - - - - - - - - - - - - - - - - - - - - - 132 366 - - - - - 497 - - 497 - - - 497 - 497 497 - - |
Swimming Pool to the nearest £ 200 - 4,702 - 10,000 - - 14,902 - - - - - 343 15,244 - - - 15,244 - - - 95 8,982 4,357 - 129 - - - 13,374 - 152 13,526 - - - 13,526 1,718 - 1,718 - - |
Playing Fields to the nearest £ 1,360 - 5,962 - 17,370 - - 24,692 2,000 8,542 954 - - - 36,188 - - - 36,188 2,417 845 1,976 2,431 3,778 - 345 1,182 13,160 - 26,134 1,400 152 27,686 368 5,700 6,068 33,754 2,434 - 2,434 - - |
General Funds to the nearest £ - - 5,000 - - 6,132 - 11,132 - - - 1,000 1 - 12,133 - - - 12,133 - - - - 24 - - - - 24 1,985 146 2,155 - - - 2,155 9,978 3,656 - 13,634 |
Total funds to the nearest £ |
|
| Donations - Club | - | 1,560 | ||||
| Donations - Other | - | - | ||||
| Covenants / Gift Aid | - | 15,664 | ||||
| Grants | - | - | ||||
| Income fromgovernmentgrants | - | 27,370 | ||||
| Fundraising- Lottery | - | 6,132 | ||||
| Fundraising - Other | - | - | ||||
| Total voluntary income | - | 50,726 | ||||
| Club rents | - | 2,000 | ||||
| Entrance fees | - | 8,542 | ||||
| Clubhouse activities | - | 954 | ||||
| S&S Club licence fee | - | 1,000 | ||||
| Interest receivable | - | 1 | ||||
| Feed in tariff | - | 343 | ||||
| Sub total(Gross income for AR) | - | 63,565 | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 63,565 | ||||||
| Improvements to facilities & equipment | - | 2,417 | ||||
| Small items of equipment | - | 845 | ||||
| Maintenance & runningcosts | - | 1,881 | ||||
| Services | 132 | 11,545 | ||||
| Insurance | 366 | 8,501 | ||||
| Finance costs | - | 24 | ||||
| Sundries | - | 474 | ||||
| Professional fees & Subscriptions | - | 1,182 | ||||
| Wages | - | 13,160 | ||||
| Smallgrants | - | - | ||||
| Direct charitable expenditure | 497 | 40,030 | ||||
| Fundraisingcosts | - | 3,385 | ||||
| Management & admin of the charity | - | 449 | ||||
| **Sub total ** | 497 | 43,864 | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| SwimmingPool development | - | 368 | ||||
| Pavilion development | - | 5,700 | ||||
| **Sub total ** | - | 6,068 | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| 49,932 | ||||||
| - 497 | 1,718 | 2,434 | 9,978 | 13,634 | ||
| 497 | - 1,718 | - 2,434 | 3,656 | - | ||
| - | - | - | - | - | ||
| - | - | - | 13,634 |
13,634 |
CCXX R3 accounts (SS)
25/10/2021
3
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|
| Categories Tennis Courts B1 Cash funds to nearest £ Cash at Bank - - Total cash funds - (agree balances with receipts and payments account(s)) Tennis Courts to nearest £ Debtors - Stocking Loan - Tennis Courts to nearest £ B3 Investment assets B2 Other monetary assets |
Swimming Pool to nearest £ - - - Swimming Pool to nearest £ - - Swimming Pool to nearest £ - - Swimming Pool Cost (optional) 4,663 Swimming Pool Cost (amount due) |
Playing Fields to nearest £ - - - Playing Fields to nearest £ - 5,100 - Playing Fields to nearest £ - - Playing Fields Cost (optional) 16,674 12,716 Playing Fields Cost (amount due) |
General Funds to nearest £ 29,947 - 29,947 General Funds to nearest £ - - - General Funds to nearest £ - - General Funds Cost (optional) General Funds Cost (amount due) 90 38,600 - |
Total Funds to nearest £ |
||
| 29,947 | ||||||
| - | ||||||
| 29,947 | ||||||
| OK | ||||||
| Total Funds to nearest £ |
||||||
| - | ||||||
| 5,100 | ||||||
| - | ||||||
| Total Funds to nearest £ |
||||||
| - | - | - | ||||
| - | - | - | ||||
| Tennis Courts Cost (optional) Tennis Courts resurfacing 25,104 Tennis Courts Swimming Pool development Swimming Pool development Playing Fields / Pavilion Playing Fields / Pavilion Playing Fields equipment Tennis Courts Cost (amount due) Creditors Charitable Loan B5 Liabilities B4 Assets retained for the charity’s own use |
Total Funds Cost (optional) |
|||||
| 25,104 | ||||||
| - | ||||||
| 4,663 | ||||||
| - | ||||||
| 16,674 | ||||||
| - | ||||||
| 12,716 | ||||||
| - | ||||||
| Total Funds Cost (amount due) |
||||||
| Creditors | 90 | 90 | ||||
| Charitable Loan | 38,600 | 38,600 | ||||
| - |
CCXX R4 accounts (SS)
25/10/2021
4
Charity Name No (if any) Chagford Recreational Trust 289574 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.01.2020 31.12.2020
| Section A Receipts and payments - Restricted | Section A Receipts and payments - Restricted | Funds | ||
|---|---|---|---|---|
| Tennis Courts | Swimming Pool |
Playing Fields | General Funds | Total funds |
| to the nearest £ |
to the nearest £ |
to the nearest £ | to the nearest £ | to the nearest £ |
| A1 Receipts |
| Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds | Section A Receipts and payments - Restricted Funds |
|---|---|---|---|---|---|---|
| A1 Receipts | Tennis Courts to the nearest £ |
Swimming Pool to the nearest £ |
Playing Fields to the nearest £ |
General Funds to the nearest £ |
Total funds to the nearest £ |
|
| Donations - Club | - | - | - | - | - | |
| Donations - Other | - | 4,150 | 783 | 6,330 | 11,262 | |
| Covenants / Gift Aid | - | - | - | - | - | |
| Grants | - | - | - | 1,334 | 1,334 | |
| Income fromgovernmentgrants | - | - | - | - | - | |
| Fundraising- Lottery | - | - | - | - | - | |
| Fundraising - Other | - | - | - | - | - | |
| Total voluntary income | - | 4,150 | 783 | 7,664 | 12,596 | |
| Club rents | - | - | - | - | - | |
| Entrance fees | - | - | - | - | - | |
| Clubhouse activities | - | - | - | - | - | |
| S&S Club licence fee | - | - | - | - | - | |
| Interest receivable | - | - | - | - | - | |
| Feed in tariff | - | - | - | - | - | |
| Sub total(Gross income for AR) | - | 4,150 | 783 | 7,664 | 12,596 | |
| A2 Asset and investment sales, (see table). |
||||||
| - | - | |||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| 12,596 | ||||||
| Improvements to facilities & equipment | - | - | ||||
| small items of equipment | - | - | ||||
| maintenance & runningcosts | - | - | ||||
| services | - | - | ||||
| insurance | - | - | ||||
| finance costs | - | - | ||||
| sundries | - | - | ||||
| Professional fees & Subscriptions | - | - | ||||
| coaching | - | - | ||||
| smallgrants | - | - | ||||
| Direct charitable expenditure | - | - | ||||
| fundraisingcosts | - | - | ||||
| management & admin of the charity | - | - | ||||
| **Sub total ** | - | - | ||||
| A4 Asset and investment purchases, (see table) |
||||||
| SwimmingPool development | - | - | ||||
| Pavilion development | - | - | ||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - | 7,664 | 12,596 | ||||
| - | 4,932 | - | ||||
| - | - | - | ||||
| - | 12,596 |
12,596 |
CCXX R5 accounts (SS)
25/10/2021
5
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|---|---|---|
| Categories Tennis Courts B1 Cash funds to nearest £ Cash at Bank - - Total cash funds - (agree balances with receipts and payments account(s)) Tennis Courts to nearest £ Debtors - Stocking Loan - Tennis Courts to nearest £ B3 Investment assets B2 Other monetary assets |
Swimming Pool to nearest £ - - - Swimming Pool to nearest £ - - Swimming Pool to nearest £ - - Swimming Pool Cost (optional) 87,194 Swimming Pool Cost (amount due) |
Playing Fields to nearest £ - - - Playing Fields to nearest £ - - - Playing Fields to nearest £ - - Playing Fields Cost (optional) 87,868 Playing Fields Cost (amount due) |
General Funds to nearest £ - - - General Funds to nearest £ - - - General Funds to nearest £ - - General Funds Cost (optional) General Funds Cost (amount due) - |
Total Funds to nearest £ |
||
| - | ||||||
| - | ||||||
| - | ||||||
| OK | ||||||
| Total Funds to nearest £ |
||||||
| - | ||||||
| - | ||||||
| - | ||||||
| Total Funds to nearest £ |
||||||
| - | - | - | ||||
| - | - | - | ||||
| Tennis Courts Cost (optional) B4 Assets retained for the charity’s own use |
Total Funds Cost (optional) |
|||||
| Tennis Courts resurfacing | ||||||
| Tennis Courts | ||||||
| Swimming Pool development | ||||||
| Swimming Pool development | 87,194 | |||||
| Playing Fields / Pavilion | ||||||
| Playing Fields / Pavilion | ||||||
| Playing Fields equipment | ||||||
| Tennis Courts Cost (amount due) B5 Liabilities |
Total Funds Cost (amount due) |
|||||
| Creditors | - | |||||
| Charitable Loan | - | |||||
| - |
CCXX R6 accounts (SS)
25/10/2021
6
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Charity Name members of Chagford Recreational Trust On accounts for the year 31 December 2020 Charity no 289574 ended (if any) Set out on pages CC16a pages 1-6 and TAR pages 1-3 I report to the trustees on my examination of the accounts of the above charity (“Chagford Recreational Trust”) for the year ended 31/12/2020. Responsibilities and As the charity's trustees, you are responsible for the preparation of the basis of report accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
the accounting records were not kept in accordance with section 130 of the Charities Act; or
-
the accounts did not accord with the accounting records; or
-
the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body: Address: |
25/10/2021 | |
|---|---|---|
| Catherine Dymond | ||
| FCCA (Fellow member of the Association of Chartered Certified Accountants) |
||
| Bush & Co Limited | ||
| 2 Barnfield Crescent, Exeter | ||
| Devon EX1 1QT |
Oct 2018
1
IER
Section B Disclosure
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
Give here brief details of any items that the examiner wishes to disclose .
Oct 2018
2
IER