Minutes of the Norfolk Zi Communi Centre on Thursda er Club AGM held at Porin 20th June 2024 land Apologies: John & Jayne Fitchew. Angela White. Martin Hardy-shepherd The minules of the previous meeting were read, approved. and sDed by the Chair and there were no matters arising. Treasurer'5 Report Doug said the accounts were passed to Paul Taylor. Club Accountsnt, and he thanked him for approval of the accounts. These will be uploaded to the Charity Commission website along with the minutes ofthe AGM and Paul's reporL The accounts amounted to a 10-page report. Doug then went through several details of the accounts, each member present had aGcess lo a copy. The Club had purchased a Chest Compressor for £13.612 during that financial year. Although the Organ Research Project equipmenl had been ordered it was paid for at the end of April 2024 and therefore not in these accounts. Postage remained the same £700 and again we purchased extra to keep ahead of the price increase. Printing of newsletters amounted to £400 sIhtlY down on the previous year due to two of the newsletters being just one page. Some letterheads had been printed for the first time in 3 years at a cost of £134.40. Bank charges stayed the same. Fundraising was up by £4K likely due to large events such as skydive, and Christmas Lights display. The Xmas Draw raised £2,591 with most of the cash prizes sponsored by members. Doug said donations are still pretty gocMY. As of today. the Charity Account has £80.009', Club Account £1,147. The total amount raised for Royal Papworth Hospital since 1982 was £1.398.598. Chalmian's Report Bob said much of the previous year's activities were covered in the Treasurer's Report as well as spending on equipment. Bob said how sad it was when friends of the Club pass away. He mentioned Barry Smith, Committee Member, who was missed. although he was pleased to see his family still attending our events. Bon said the tumout at the Christmas lunch was 100 members and friends and it had been very good to have Stephen Large and Nikki Asemots as our guests. At a recent meeling at RPH Bob said. he along with Val. Doug and John, had met up with Shelley Green the new Fund-Raising Manger who took the place of Maxine Taylor. Bob thanked all the Committee for their support and work during the last year and everyone who has supported the Club in any way. Election of OITiGers Members due to retire this year are Len Thurston and Avril Walker. Len was happy to seek re-election and Avril had decided to retire from the Committee. John Fiddy also announced he was retiring from the Commlttee this year. Bob thanked Avril and John
for all they had done for the Committee and acknowledged that they woukl both continue to support the Club as members where they could. Members duly elected Len Thurston. There was a vacancy due to the passing of Barry Smith ar)d one nomination had been received for Martin Hartin Hardy-shepherd. Proposed by John Fitchew and seconded by Val Cole. Martin was currently on holiday arKI was duly elected in his absence. There were tN40 changed ot the Constitution.. a) That Clause 5 be amended to read: As from 1 si May 2025 Life Membership for new members of the Club should cease - Proposed by Peter Munday and seconded by John Fitchew. This was discussed and voted on and was then voted in. There were 11 for, 2 against and 5 abstain. b) That Clause 5 should be amended to read: As from 1st May 2025 Annual Subscriptions for both Full and Associate Members should be raised to £10 - Proposed by John Fitchew and Seconded by Colin Hill. This was discussed and then voted on and was voted in. There were 12 for and 6 abstain. Any Other Business Val said John Fiddy had been elected to the Committee in 1986, 38 years ago, 15 of those as Chaiman. With his wife. Barbara, they had the good idea of picking daffodils at Norwich Airport which started in 1987 and went on for many years. John organised Treasure Hunts. Musical Shows. Quiz & Chips and enjoyed having a Club Caravan to tow to events such as Cromer Carnival and RPH Fete. Val said John was responsible for her becoming Secretary. Len Thurston gave details of the Summer Aftemoon Tea and Boules competition he and his wife. Gwynn were putting on. Ticket only. 3pm and all family and friends were invited. Alan Moore thanked all the Comtnittee for their work during Ihe year, he said without the Committee there would probably be no Zipper Club in Norfolk. David Boggia queried rf the Xmas hampers could be more suitable for diabetics and possibly have a voucher instead. After some thought this was to be further discussed at Committee. Len Thurston said he felt the Club should sell itself more to the public i.e. at Gollectionslevents. After some discussion he is to produce some literature to advise people who are interested of the equipment we purchase. New51etters and applications foms are available to hand out in the box with the cans where required. Bob finally thanked the 18 members and guests present for attending and closed the meeting.
Norfolk Zi Association r Club Cardlac Patien tement of Financi l Activitiès rthey arEn •dSA rf12024 5.4.24 Unrèstricted nd 5.4 23 Totsl funds Not85 INCOMING RESOURCES Incoming resources from generdted funts Voluntary income Activities lor generating funds Other in¢¢xning r•swrc 3,967 75,042 24.526 Total incoming resources 28.335 79.012 RESOURCES EXPENDED Costs of generating funds Costs ol generating voluntary income NET INCOMING RESOURCES 22.049 78.271 6,286 741 RECONCILIATION OF FUNDS Total funds brought forward 77.871 77.130 TOTAL FUNDS CARRIED FORWARD 84,157 77.871 The rK)tes form part ol these finanaal statements Page 3
Norfolk Zl Association r Club Cardi c Patiènts Balance Sh t At5A ri12024 5.4.24 Unrestricted fvnd 5.4.23 Total funds Notes CURRENT ASSETS Cash 8t bank 84.157 77,872 CREDITORS Amounts falling within one year NET CURRENT ASSETS 84,157 77.871 TOTAL ASSETS LESS CURRENT UABILMES 84.157 77.871 NET ASSETS 84,157 77,871 FUNDS Unrestricted funds 84,157 77,871 TOTAL FUNDS 84,157 77,871 The financial statements were approved by the Board ofTfUStees on 20 June 2024 and wwe signed on 11$ behalf by.. Trustee The notes form part of Ihèse ficial slaternents Page 4
Norfolk Zi Association er Club Ca iac Patients Notes to e Financial Statem•n for the Year Ended 5 A ri12 24 ACCOUNTING POLICIES Accounting ¢tsn¥ention The finanaal stalements have been prepared under the historical cost convention. and in accordance with the Financial Reporting Standard for Smaller Entities (effective Aptil 20081, the Charities Act 2011 and the requiremenls of Ihe Statement of Recommended Podice, Aco)unting and Reporting by Charities. Incoming resources All incoming resources a induded on the Stalement of Financial ActiveS when the charity is legally entitled to the income and the amount can be quantffjied wth reasonable acrJJracy. Resources expended Expenditure is accounted for on an accruals basis and has been dassffied under headings that aggregate all cost related to the category. Where cosls cannot diredty attributed to partIlar headings they have been allocated to 8cINities on a basis consistent with the use of sOLbrceS. Taxation The charity is exempt from tsx on its Charitab activibes. Fund accounting Unrestricted funds (an be used in acu)rdanc£ with the tharitstle obJ'ecb"ves at the discretion ol the ttustees. Restricted lunds can only be used for partiajlar resthcted purtK)ses within tt)e objects ofthe charity. Restrict}nS arise when specAfied by the donor or when fvnds are raised for paTboJlar teslricted purposes. Further explanation of the nature and purpose of luThY is i¢)duded in the notes io the finanaal statements. ACTIVITIES FOR GENERATING FUNDS 5.4.24 5.4.23 9,585 770 5.786 1,105 2,862 53,952 2.745 672 814 Fundraising events Fetes, Fairs, Shows el Collecting Cans In Memoriam Christmas Draw Carol Servi Subscriptions & Donation$ JLJne Lunch Septembef Lunch Christrnas Lunch February Lunch Sponsorship of Christmas Draw & rickets Sale of NZC Reg81ia Raffles & Draw5 40th Annhversary LurKh Srxjnsorship of Carol Concert 2,769 656 2,252 759 626 14 717 1,837 245 1,124 526 645 24,526 75,042 TRUSTEES. REMUNERATION AND 8EhlEFITS There were no trustees, remunerati or other benefits for the year ended S AKMII 2024 nor for the year ended 5 April 2023. Trustees. •xpens¢s There were no trustees. expensès paid for the year ended S Apnl 2024 nor for the year ended 5 April 2023. CREDITORS: AMOUNTS FALUNG DUE WITHIN ONE YEAR 5.4.24 5.4.23 Trade uedilor$ Page 5
Norfolk Zi ociati r Club ardiac Patients otes to the Finan ial Sta for the Year Ended S A ri12024 MOVEMENT IN FUNDS nlfin Nel movement in funds Al 6.4.23 At 5.4.24 Unre5trictsd funds Gener81 fund 77.871 6,286 84,157 6,286 84,157 TOTAL FUNDS 77.871 Net movement in fvnd$, indLthd in the aLt are as foliu*ts'. Incoming Resources expended Movement in nds Unrestricted funds General fund {22,049) 6.286 28,335 122.0491 6.286 TOTAL FUNDS 28.335 Comparat1¥ for movement in funds Net movement in funds At 6.4.22 Al 5.4.23 Unr&strl¢ted Funds General fund 741 77,871 77.130 TOTAL FUNDS 77.1XJ 741 77.871 Comparative net movement in funds. dUded in the above are as follows". Inming sour$ Resources Movement in expended fiknds Unrestricted funds G8neral fund 79.012 178.2711 741 TOTAL FUNDS 79.012 178.271) 741 A current yeaf 12 months and prior year 12 months DNnbined kK)son is as follows.. Net movernenl in fvnds At 6.4.22 At 5.4.24 Unrestri¢tèd funds General furMI 77.130 7.027 84,157 TOTAL FUNDS 77.130 7,027 84.157 Page 6
Norfolk Zl Association r Club Ca iac Patien No to the Financial Ststem•nts- continued for the Year Ended S A ri12024 MOVEMENT IN FUNDS . continued A current year 12 months and prior year 12 months comly.ned net movemenl in funds, induded in the above are as follows.. IncomirvJ Resources expended Movement in funds Unrestricted fund¥ General fund 107.347 {1Crf).320 7,027 TOTAL FUNDS 107.347 {100.320) 7.027 Page 7
Norfolk Zi Association rclu C rdlac Pa Detahled Statement of Fin nci IAC for the Year Ended S A ri12024 viiies 5.4.24 5.4.23 INCOMING RESOURCES Voluntary Income Grfts Donations Gift aid 2.487 1,314 3,389 577 3,800 3,967 Activitiès for generating lunds Fundraising events Fetes. Fairs, Shows etc Co11Ècting Cans In Memoriam Chrislmas Draw Carol Service Subscriptions & Donations June Lunch Septembèr Lunch Christm85 Lunch February Lunch Sponsorship of Christmas Draw & rickets Sale of NZC Regalia Raffles & Draws 40th Anniversary Lunch SFxJnsorship ol Carol Concert 9,585 770 3,304 5.786 1.105 2,862 53,952 2.745 672 814 2.769 680 809 656 2,252 759 626 14 717 1.837 245 1.124 526 645 24.526 75.042 Other incoming resources Interest Total incomlng resourc•s 28,335 79.012 RESOURCES EXPENDED Costs of generatin9 ¥oluntsry income Papworth Medical Equipment Postage stamps 3 Off Blank Red Side Walls Hiie ol St Peterfs Hall Fakenharn Church Tree Festival Printing Newsletters x 4141 Printing Christmas Draw Ticket Printing A4 NZC Lettetheads Lunch Bawburgh September Alan Boswell Insurance Service Wymondham Abbey Cafol Setvice Lunch Old Rectory Hotel Dec Flowers Christmas Draw Licence Christmas Draw 1st Prize Christmas Draw 2nd Priie Christmas Draw 3rd Prize Christrnas Draw 4th Prize 1x41 Christmas Draw Hampers Lunch Bawburgh February Carried forward 13.612 650 69.231 700 150 169 10 450 101 118 101 134 870 291 279 300 2,314 35 20 250 125 75 100 70 759 75.138 2,7C() 20 250 125 75 100 124 1,130 20,750 This page does not form part ofthe statutory finanaal slatements Pa9e 8
Norfolk Zi Associa on rclu Cardiac Patien Detailed Statement of Finan or th Year Ended 5 A ri12 ial A tivhti 24 5.4 24 5.4.23 Costs of generating Voluntary income Brought forward Poringland Community Centre AGMS & Christmas Dr Bank Charges LunGh Brick Kilns June 40th Anniversary Lunch New Buckenham Silver Band 20,750 169 75,138 135 310 656 1,882 150 22.049 78.271 22.049 78,271 Total resources expended 6.286 741 Net income This page tloes not fom part oflhe statutory finanual statements Page 9
Norfolk li Association Crdlac Patien Re ort of th Trus for the Year Ende The tnjstees pr8senl Iheif report wlh the finan(ial statements of the charity for Ihe year ended 5 April 2024. The trustees have adopted the provisions of Ihe Slatement ol Recommended Pfa¢"ce ISORPI Accountin9 and Reporting by Charities. issued in hnarch 2CKJ5. ril 2024 REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 289532 PTineipal addres¥ 11 Ponngland Road stoke Holy Cros Nonmch NR14 8NL Trustees B Spinks J Fiddy MBE P Munday J Frtchew D Mellor Mrs A Walker Mr5VMRCole L Thurston C H¢ll - apwjinted 21.6.23 Indepèndent •xaminÈr Paul Taylor Chartered Accountants 22 Middleton Street Wymondham Norfolk NR180AD STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The tharity is controlled by its goveming dooJment, a deed of trust. and constttutes an unincorporated charity. Risk management The trustees have a duty to K1enl*fy and vIeW Ihe risks to which the tharity is exposÈd and to ensure appropriate eonlrols ar8 in place to provid8 ieasonable assLtrane8 against fratyj and èrror. Approved by order of the board of trustee$ on 20 June 2024 and signed on rts behalf by: Trustee Page 1
Inde endent Examinerfs Re rt to the Trustees of" Norfolk Zi r Club Cardiac Patients Asso iatlon I report on the accounts for the year ended 5 April 2024, vknhch are set out on pages three to seven. ResponsIbiliti and basls Ot rèport As the charity's trustees you are responble the preparation of the account$ in a¢xordan¢e wth the requirements of the Gharities Act 2011 {'the ACYI. I have examined your chartys accounts as required under secison 145 of the Charities Acl 2011 Ilhe Acri. In carrying out my examination I have follo1d the Dirèckns given by the Chatrty Commissi(M) under section 14515llbl of the 2011 Act My role is lo state vA)ethèr any materi81 matters have com* to my attention giving me cause to beli8ve". that aOUntIng rerdS were not kepl as required by sedion 130 of the Act; or that the accounls do not accoid th those records.. OT that the accounts do not comply wlh the accounting requirements of the Ad", or that there is further information rded for a pioper understanding ol the aunts. Independent examinerfs statement I have completed my examination and have no concems in respect of the matters {1110 141 listed above and, In connection with followirhg the Direth"ons ol the Charity Commission I have ft)und no maltèrs that require drawing to your attention Paul Tayh)r Chartered Aecountants 22 Middleton Stfeel Wymondham Norfolk NR180AD 20 June 2024 Page 2