'Ii 111 Chacewater Village Hall ANNUAL REPORT 2026 For the period 1st January 2025 to 31. December 2025 Charity Commission Registered Number: 289081
ose of the Chari Chacewater Village Hall is held in trust for the purposes of a community venue for the use of the inhabitants of the Parish of Chacewater in th¢ County of Cornwall, withoth distinction of political, religious or oiher opinions. including use for meeiing& lectures and classes. and for oiher fornis of recreation and leisure-time Occupatio with the object of improving the conditions of life for the said inhabitants. Governance of the Chari Chacewater Village Hall is governed by the Trust Deed dat August 1984 and updated 3 May 2001 as agreed with the Charity Commission.The Board of Trustees is rcsponsible for recruiting. retraining and training new Truslees. The Committee recognises the problem of the reducing size of its Board of TTUStces and is aclively tying to Tecruit new members. To help the committee achieve the aims of the Charity a number of p)li¢ies have been created such as Health & Safety of the staff. Fir¢ Regulations, Risk Asscssrnenl elc. The policies are regularly reviewed and, where necessary. updated particularly wh¢n new le¥Aslation corncs inti) bcing. -I'hese policics are made available to hirers. The Committee is reswnsible for ovetseeing the day io day running of the Charity and for ensuring its purposes and rK)licies are maintsined. Board of Trustees - Structure & Mana ement The Board of Trustees sIuld be made up of representatives from at leasi the following or8anis8tions:. Chacewater Bowling Club Chacewater Millennium Gre¢n Trust Chacewater CP School Chacewater Parysh Council Chacewater Football Club Chacewater Players Chacewater & t)istrict Horticulture & Chacewatcr Projects pClerS Show Society St Paul's Chur¢h These organisations are invited annually to nominate their representativ¢. All other village organisations are invited to send represenlatiVe5 via the parish magazine'what's Ch] in Chacewatef,. Unfortunately. several of the originally named organisations no longer choose to send any representation and some no longer exist. The organisations reprented this year include: Chacewater Millenium Green Trust Chacewater Players Chacewater Energy GTOUP Chacewater Projects Chacewater Parish Council St Paul's Chur¢h {Chacewat¢r Energy Group being a committee under the umbrella of Chacewater Projects) Page 2
Attendance at meetin Of the organisitions able to be representryl 6 continue to have nominated represenlatives. Attendance at meetings has been good this year. Many member5 and other interested people have given a lot of time towards the running of the hall. In addition, there are other memlKrn elected annually from the Parish, these being people who show an interest in the well-being and running of the Village Hall. This number is always a maximum of one less than the number of organisations represented. So far, we have not yet had to have an electio ihere never having been more people than we can take! This committee elects at its Annual Meeting a Chairnian. Vice-chairnian, Secretary and Treasurer. Meetings are now held in January, March. May. July, September and November in each year with an extra meeting after th¢ AGM in March if it is necessary; and extra mcctings Lan be called if need ariscs. The Annual General Meeting is held in March. Public Benefit Thc aim of Chacewater Village Hall is io provide facililies in the intercsts of s(Kial welfar< recreation and cducation for the rcsidents of the Parish of Chacewa¢¢r and the wider community, with th¢ objed of improving conditions of life and to give a venue suitable for 8afe and meaningful activities. At our AGM Trustees follow the guidance given by the Charity Commission by constdering the purposes and the aims ofthe Chacewater Village Hall Trust Deed to ensure that we ontinue to give the benefit and value to the Community. Page 3
Hire Cha es As Chacewater Village Hall is princiFwlly for the use of the residents and organisations of Chacewater Parish we have a discounted hire charge for these. Organisations that regularly use the Village Hall bul are from outsidc the Parish Boundary are granted a lesser discount. The result is that those from outside the Parish help to give Chac£water residents and organisations a venue that can be hired at a re&wnable cosL Current hire ¢harges per session are shown below: ROOM Stslldard Hire cba £55 Regular Non-Parisb Chxtewater Rosidentslorganisations MAIN HALL Fri. Evening Sat. Evenlng £30 £34 £53 No Regular £47 Sun. FJvcning £68 £56 £39 £18 KILLIFRETH £32 £24 Sat. Evening WHEAL JANE £32 £18 £25 £19 There is a refundable deposit charged against lOSdMage when having alcohol of £200. In addition to these charge4 hirers are 8iven the 0Oion of using our caretaking service. This servi¢e is one whereby the booking officer can arrange with one of the staff lo set out a room for the hirer, meet them ai an agreed time to ensure they have all the facilities they require. At the end of the hire everything is cleared away for them and the room locked. We currently add £25 to the hirc charge for this service, the whole of which is paid to the member of staff. 'lThc £25 represents 2 hours of work. Chacewaler Village Hall makes nothing on ihe arrangemenL Page 4
Summa of Aehievements for the ear endin 31° December 2025 Chacewater Village Hall is well uscd in the lo¢al ¢ommunity and also attracts a good number of business. training and committee rneetings. Over the summer we upgraded the front door with an automatic opener to allow better disabled access. This mean5 thal entry to the hall is easier for p¢oplc with disabiliti¢ wheelchair user& parents with pushchairs et¢. The inside of the hall wa5 repainted and a new fuse box installed in line with current requirements. Our annual maintenance progrdmme and continued impmvements ensure a well-kept facility that is admired by many. The hall continucs to be used by many groups benefitting the local communtty. Choir. Keep Fil, Line Dance. Orchestr4 Tea Dance. yog Pilalcs. Theatre and Bingo groups meet on a regular basis. Thc hall is regularly ud by an Ear Clinic as well as various Wellbeing Groups providing local facilifies for the community. We have also hosted a number of Fairs and Shows ranging from crafts and flowers lo political discussions and a Cjreen Energy show. There has becn an Increa in the nUrnr of theatre groups making use of the stage including our I1 Players who produce Iwo 8hows each year. The electronic front door and upgraded rcar decking have allowed easier acc as well as freer movement of people who wish to use the OU15ide areas around the hall. With increasing running costs we have to Ik at our rnital charges each year. Last March at the ACJM we decided to pul up the cost of hiring the main hall by a small amount. Local residents benefit from a greatly discounted rate and this makes it p)pular for children's parties well as other social a¢tivitic4 including school fayTes and end of year shows. We are Ii)oking to install ccrv over the next year to enhance security during the day and overnight. We have introduced a QR code which gives easy access to our Hallm&ster on-line booking system. This system conlinues to WO well for our users and the volunt¢er5 who oversee the system for us. It h&8 been in use for over a year and is popular with our hirers. My thanks to the staff, committee and volunteers for their efforts to support our outstanding venue. Alan Crocker Chairnian. Chacewater Village Hall. March 2026 Pagc i
CHACFWATER VILLAGE HALL TRUSTEES, ANNUAL REPORT AND ACCOUNrs YEAR ENDED 31 DECEMBER 2025 Charity Commi&8ion registered number: 289081 Address: Church Hill. Chacewaier, Cornwall TR4 8PZ Trustees: Brenda Bailey Angela Beckham Malcolm Beckham John Carley Terie Chesworth Alan Crker Noel Cr(Kker Linda Shevlin Paul Shevlin Richard Simmonds Professional Advisors Bankers HSBC, 17 Boscawen StreeL Truro, TRI 2QZ Independent examiners Forth Accountancy & T&Y Advice The Ground Floor Office. 5 Markei Square. Mevagissey. Cornwall Pl.26 6UD Strncturfy GoverDaDee and M4nagemcnt Governing document: Trust deed dated 3rd May 21N)I Invesknent p)wers: The trustees have absolute discretion over the choice of investments. Registration: The charity is an unincorp)rated chaTilable trust registered in England and Wales. Page 6
Financial Review The accounts show that there has been a decre in income over the last year down from £50.026 (2024) to £47.409 (2025). This is due to a reduction in money received from the use of the hall together with lower inteTest received on the bank savings brought about by lower interest rates. It is good to sc¢ the hall continues to be well used and as part of our efTort to kecp the hall's appeal we put in an automatic door system and had the inside of the hall repainted together with the vaulted ceiling in the main hall. The fuse b()ard w&5 also replaced to bring it in line with current regulations. Stsff costs continu¢ to rise as well as utililies. Ov¢rall thc expenditure was £48.642 (2025) compared with £44.547 (2024). That meant that we made a small profit over the year before allowing for deprcciation. We anticipate that income will be similar next year. though the interest on our savings is likely to fall with the decrease in rates. Genernl expendilure on services and stsff costs will no doubt rise. We hope to continue lo make a small profit on our nornial income I expenditure stream. Re8erves: The reseryes are held to cover the upkeep of Chacewater Village Hall and to cover any future deficit arisin& in order that th¢ Hall can continue &s a rommunity venue. At 31 December 2025 rC reserves (excluding those held as fixed &ssets) stood at £127.371 Signed on behalf of the Trnstees on by B4 Page 7
CHACEWATER VILLACE HALL STATEMENT OF FtNANCIAL ACTIVITIES YEAR ENDED 31 DECEMBER 2025 Ullrestricted Fllnds 2024 Income Hire of Hall Bank Interest Grant FITS Misc Totsl incoming resources 40.673 4.230 42.481 5.332 2,506 2,213 Expenditure Utililies CleaninmaterIalS Staff Equipment Repair51maintenanc£ 5,576 1.850 21,526 34 9,214 5,043 .775 20.029 263 7.210 Lll Insurance 01CC Bank charges tkpre¢iation Independent examiners report Total resources expended 1.898 1,532 56 6.356 1.812 2.481 77 5.503 Nct income I movement in funds (1233) 5,479 Re¢oDciliatioD of funds Total funds brousht forward 415,003 409S24 Total funds carried forward 413 770 Page 8
CHACEWATER VtLLAGE HALL BALANCE SHEET AS AT 31 DECEMBER 2025 2025 2024 Not¢ Flxed Assets 286.399 288.777 Curren¢ Assets Debtors and prepayments Cash at bank 2,981 2,698 126565 129.263 131.481 Current Liabilities Creditors and accruals (4.110) (3.037) Total Assets l¢s8 CurreDt LiabilitleJ 413 770 Unrestri¢ted fullds Balance as ai 31 December 2024 Net incoming / (outgoing) resources for the year 415.003 409,524 (1,233) 5,479 Balanee ¥$ gt 31 Deeember 2025 413 770 The financial statements have been prepared in awrdance with FRS 102. Approved by the trustees and signed on their behalf by: Signature: Prtnt name: Page 9
CHACEWATER VILLAGE HALL NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2025 I. ACCOUNTING POLICIES {a) Statement of complian The financial slatements have been prepar in accordance with Accounting and Reporting by Chariti¢s: Statemenl of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective l January 2019)- (Charities SORP (FRS 102)). (b) Basis of preparatio Chacewater Village Hail meets the definition of a public benefil entity under FRS 102. A&sets and liabilities are initially rccognised at his1or11 c05t or transaction value unless oiherwi5e slated in the relevant coUnting policy noles. (c) Going Concern The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern nor any signifi1 areas of uncertainty that affect the carying value of assets held by the Charity. (d) Income Incorne and interest received are included in the Ststemcnt of Financial Activities (SOFA) when receivable. (e) F.xpenditure k.xpendilure is included in the a¢Lx)unts on an TualS basis. (f) Fixed A&5ets costing £500 or more are capitalised &8 tsngible fixed assets and are carried at cost less depreciation. Depreciation h&$ been provided in the accounts on the following basis: Freehold Land and Ruildings- 2 /0 reducing balance. Plant and F4uipment - 200/0 Straight line. Computer Equipment- 20% straight line. Page 10
CHACEWATER VILLAGE HALL NOTES TO THE ACCOUNfs AS AT 31 DECEMBER 2025 (g) Finaneial Instrum¢nts The charity holds the following financial instruments Short term trade and other debtors and CTeditors Cash and bank balances All financial instruments are ¢lassified as basic. The charity has chosen to apply the recognition and measurerncnt principles in FRSIO2. Financial instrumcnts are recognisal when the charity boMe$ party to the contrnctual provisions of the instrument and derccognised when in the case of a55ets, the CODtraclual rights to C&8h flows from the assets expire or substantially all the risks and rewards of ownership are transferred to another party, or in the case of liabilities. when the charity's obligations are discharged, expire or aff cancelled. 2. FIXED ASSETS Freehold land and Plant & Computer buildiDgs Equipmeat Equipment Tot21 Cost At l January 2025 Additions Disposals At 31 December 2025 442.327 995 3,978 750 444,072 3,978 442.327 4,973 750 448,050 Depreciation At l January 2025 Charged during th¢ year Eliminated on disw)sals At 31 December 2025 153.550 995 750 155.295 5,776 580 6,356 159326 750 161.651 Net book value As at 31 Decem 2025 As at 31 Dccornt¢r 2024 283.001 3.398 286.399 288.777 288.777 Pagell
CHACEWATER VILLAGE IIALL NOTES TO THE AccourS AS AT 31 DECEMBER 2025 3. DEBTORS 2025 2024 Hire of Hall debtors Accrued bank interest 613 1,735 963 4. CASH AT BANK This is made up of the following: 2025 2024 Savin8S Bank Account 88,867 86,488 126565 5. CREDITORS 2025 2024 Accruals Other cdItorS Deferred income 600 1.750 354 1,642 6. DEFERRED INCOME Balance brought forward Income deferred in period ATnounts released Balance carried forward 1.760 Deferred income consists of amounts received for Ixx)kings due to tsk¢ place next year. Page 12
CHACEWATER VILLAGE HALL NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2025 7. STAFF 2025 2024 StAff costs durlng the year were: Wages and salarie5 Social security costs Pension costs 21.125 19.950 401 21526 79 20.029 The monthly average numlxr of pcr50ns cmployed by the Charity during the year expressed as an average he&dcA)unt wa5 as follows: 2025 2024 Employees No employees received emoluments of morc than £60,OW during the year. 8. TRANSAcfioNS wrrH TRUSTEES AND coNNEED PERSONS Kevin Bath. Son-in-Law of trustces Alan and N1 Cro¢ker was paid £3,192.50 for eleLlrical work at the hall. No amounts were outstanding at the year end. These transactions were approvcd by the Trustees. Page 13
INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF TRUSTEES OF CHACEWATER VILLAGE HALL We have examined the financial statements of the charity for the financial year ended 31 December 2025. which comprise the Statement of Fin8n¢ial Activitie& the Balance Sheet and the relat¢d notes. This report is made solely to th¢ charity's members as a body, in accordance w&th section 145 of the Charities Act 2011. Our work has been undertaken so that we might compile the financial statements that we have been engaged to compi14 reiN)rt to the Board of Trustees that we have done so. and state those matters that we have agreed to statc to them in this report and for no other purpose. To the fullest extent peTmittd by law, we do not accepl or &ssume responsibility lo anyone other than the charity and the tharity's members as a body, for our work, or for this re&. Respective responsibilities of trnstees and examiner The charity's truslees are responsible for the preparaiion of the financial statements in accordance wTrth the rquircments of the Charities Act 2011. The ¢harity's truslees consider that an audit is not required for this financial year under Section 145 ofthe Charities Act 2011 and that an independent examination is requi0. It is our responsibility to: examine the financial statements under se¢tion 145 of the ACL. follow th¢ pro¢ureS laid down by the general Dire¢tions given by the Charity Commission under section 145(5) of the Charities Act 2011. and state whether particular matters have come to our attention. Basis of independent examinees report Our examination w&s carried out in accordance with the general Directions given by the Charity commi10n. An examination includes a review of the accounting records kept by the charity and a compartson of the financial sts*ments pnted with those records. It also includes ¢on5ideration of any unusual items or disclosUS in the financial statements and sttking explanations from the trustces concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the rewrt is limited to those Matte set out in the staternent below. IndeEKndent examinerfs statement In connection with our examination. no matr has come to our attenlion which gives us cause to believe that in. any matcrial respect: accounting records were noi kept in accordance with section 130 of the Charities Act 2011 the financlal statements do not accord with those aOUntIng records the financial statements do not comply with the accounting requirements of the Charities Act the financial statements have not been prepared in accordance with the Statement of R0MMended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) there is further infoTrnation nccded for a proper understsnding ofthe alwunts to be reached. Page 14
We have no concerns and have com¢ rosS no other matters in conn¢¢tion with the examination to which attention should E¢ drdwn in this rqM)rt in order to enable a proper underst8ndTng of the financial ststements to be reached. LLP FORTH ACCOUNTANCY The Ground Floor Office 5 Market Square PL26 6UD Date: . Iq J.uL2Q.&. Page 15