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Chacewater Village Hall
ANNUAL REPORT
2026
For the period 1st January 2025 to 31. December 2025
Charity Commission Registered Number: 289081

ose of the Chari
Chacewater Village Hall is held in trust for the purposes of a community venue for the use of
the inhabitants of the Parish of Chacewater in th¢ County of Cornwall, withoth distinction of
political, religious or oiher opinions. including use for meeiing& lectures and classes. and for
oiher fornis of recreation and leisure-time Occupatio￿ with the object of improving the
conditions of life for the said inhabitants.
Governance of the Chari
Chacewater Village Hall is governed by the Trust Deed dat￿ August 1984 and updated 3
May 2001 as agreed with the Charity Commission.The Board of Trustees is rcsponsible for
recruiting. retraining and training new Truslees.
The Committee recognises the problem of the reducing size of its Board of TTUStces and is
aclively tying to Tecruit new members.
To help the committee achieve the aims of the Charity a number of p)li¢ies have been created
such as Health & Safety of the staff. Fir¢ Regulations, Risk Asscssrnenl elc. The policies are
regularly reviewed and, where necessary. updated particularly wh¢n new le¥Aslation corncs
inti) bcing. -I'hese policics are made available to hirers.
The Committee is reswnsible for ovetseeing the day io day running of the Charity and for
ensuring its purposes and rK)licies are maintsined.
Board of Trustees - Structure & Mana
ement
The Board of Trustees sI￿uld be made up of representatives from at leasi the following
or8anis8tions:.
Chacewater Bowling Club
Chacewater Millennium Gre¢n Trust
Chacewater CP School
Chacewater Parysh Council
Chacewater Football Club
Chacewater Players
Chacewater & t)istrict Horticulture &
Chacewatcr Projects
p￿ClerS Show Society
St Paul's Chur¢h
These organisations are invited annually to nominate their representativ¢. All other village
organisations are invited to send represenlatiVe5 via the parish magazine'what's Ch] in
Chacewatef,. Unfortunately. several of the originally named organisations no longer choose
to send any representation and some no longer exist.
The organisations repre￿nted this year include:
Chacewater Millenium Green Trust
Chacewater Players
Chacewater Energy GTOUP
Chacewater Projects
Chacewater Parish Council
St Paul's Chur¢h
{Chacewat¢r Energy Group being a committee under the umbrella of Chacewater Projects)
Page 2

Attendance at meetin
Of the organisitions able to be representryl 6 continue to have nominated represenlatives.
Attendance at meetings has been good this year. Many member5 and other interested people
have given a lot of time towards the running of the hall.
In addition, there are other memlKrn elected annually from the Parish, these being people
who show an interest in the well-being and running of the Village Hall. This number is
always a maximum of one less than the number of organisations represented. So far, we have
not yet had to have an electio￿ ihere never having been more people than we can take!
This committee elects at its Annual Meeting a Chairnian. Vice-chairnian, Secretary and
Treasurer.
Meetings are now held in January, March. May. July, September and November in each year
with an extra meeting after th¢ AGM in March if it is necessary; and extra mcctings Lan be
called if need ariscs.
The Annual General Meeting is held in March.
Public Benefit
Thc aim of Chacewater Village Hall is io provide facililies in the intercsts of s(Kial welfar<
recreation and cducation for the rcsidents of the Parish of Chacewa¢¢r and the wider
community, with th¢ objed of improving conditions of life and to give a venue suitable for
8afe and meaningful activities.
At our AGM Trustees follow the guidance given by the Charity Commission by constdering
the purposes and the aims ofthe Chacewater Village Hall Trust Deed to ensure that we
ontinue to give the benefit and value to the Community.
Page 3

Hire Cha
es
As Chacewater Village Hall is princiFwlly for the use of the residents and organisations of
Chacewater Parish we have a discounted hire charge for these. Organisations that regularly
use the Village Hall bul are from outsidc the Parish Boundary are granted a lesser discount.
The result is that those from outside the Parish help to give Chac£water residents and
organisations a venue that can be hired at a re&wnable cosL
Current hire ¢harges per session are shown below:
ROOM
Stslldard
Hire
cba
£55
Regular
Non-Parisb
Chxtewater
Rosidentslorganisations
MAIN HALL
Fri. Evening
Sat. Evenlng
£30
£34
£53
No Regular
£47
Sun. FJvcning
£68
£56
£39
£18
KILLIFRETH
£32
£24
Sat. Evening
WHEAL JANE
£32
£18
£25
£19
There is a refundable deposit charged against lOS￿d￿Mage when having alcohol of £200.
In addition to these charge4 hirers are 8iven the 0Oion of using our caretaking service. This
servi¢e is one whereby the booking officer can arrange with one of the staff lo set out a room
for the hirer, meet them ai an agreed time to ensure they have all the facilities they require.
At the end of the hire everything is cleared away for them and the room locked.
We currently add £25 to the hirc charge for this service, the whole of which is paid to the
member of staff. 'lThc £25 represents 2 hours of work. Chacewaler Village Hall makes nothing
on ihe arrangemenL
Page 4

Summa
of Aehievements for the
ear endin
31° December 2025
Chacewater Village Hall is well uscd in the lo¢al ¢ommunity and also attracts a good number
of business. training and committee rneetings.
Over the summer we upgraded the front door with an automatic opener to allow better
disabled access. This mean5 thal entry to the hall is easier for p¢oplc with disabiliti¢
wheelchair user& parents with pushchairs et¢. The inside of the hall wa5 repainted and a new
fuse box installed in line with current requirements. Our annual maintenance progrdmme and
continued impmvements ensure a well-kept facility that is admired by many.
The hall continucs to be used by many groups benefitting the local communtty. Choir. Keep
Fil, Line Dance. Orchestr4 Tea Dance. yog￿ Pilalcs. Theatre and Bingo groups meet on a
regular basis. Thc hall is regularly u￿d by an Ear Clinic as well as various Wellbeing Groups
providing local facilifies for the community. We have also hosted a number of Fairs and
Shows ranging from crafts and flowers lo political discussions and a Cjreen Energy show.
There has becn an Increa￿ in the nUrn￿r of theatre groups making use of the stage including
our I￿1 Players who produce Iwo 8hows each year. The electronic front door and upgraded
rcar decking have allowed easier acc￿ as well as freer movement of people who wish to use
the OU15ide areas around the hall.
With increasing running costs we have to I￿k at our rnital charges each year. Last March at
the ACJM we decided to pul up the cost of hiring the main hall by a small amount. Local
residents benefit from a greatly discounted rate and this makes it p)pular for children's
parties well as other social a¢tivitic4 including school fayTes and end of year shows.
We are Ii)oking to install ccrv over the next year to enhance security during the day and
overnight.
We have introduced a QR code which gives easy access to our Hallm&ster on-line booking
system. This system conlinues to WO￿ well for our users and the volunt¢er5 who oversee the
system for us. It h&8 been in use for over a year and is popular with our hirers.
My thanks to the staff, committee and volunteers for their efforts to support our outstanding
venue.
Alan Crocker
Chairnian.
Chacewater Village Hall.
March 2026
Pagc i

CHACFWATER VILLAGE HALL
TRUSTEES, ANNUAL REPORT AND ACCOUNrs
YEAR ENDED 31 DECEMBER 2025
Charity Commi&8ion registered number:
289081
Address:
Church Hill. Chacewaier, Cornwall
TR4 8PZ
Trustees:
Brenda Bailey
Angela Beckham
Malcolm Beckham
John Carley
Terie Chesworth
Alan Cr￿ker
Noel Cr(Kker
Linda Shevlin
Paul Shevlin
Richard Simmonds
Professional Advisors
Bankers
HSBC, 17 Boscawen StreeL Truro, TRI 2QZ
Independent examiners
Forth Accountancy & T&Y Advice
The Ground Floor Office. 5 Markei Square.
Mevagissey. Cornwall Pl.26 6UD
Strncturfy GoverDaDee and M4nagemcnt
Governing document:
Trust deed dated 3rd May 21N)I
Invesknent p)wers:
The trustees have absolute discretion over the
choice of investments.
Registration:
The charity is an unincorp)rated chaTilable trust
registered in England and Wales.
Page 6

Financial Review
The accounts show that there has been a decre￿ in income over the last year down from
£50.026 (2024) to £47.409 (2025). This is due to a reduction in money received from the use
of the hall together with lower inteTest received on the bank savings brought about by lower
interest rates.
It is good to sc¢ the hall continues to be well used and as part of our efTort to kecp the hall's
appeal we put in an automatic door system and had the inside of the hall repainted together
with the vaulted ceiling in the main hall. The fuse b()ard w&5 also replaced to bring it in line
with current regulations. Stsff costs continu¢ to rise as well as utililies. Ov¢rall thc
expenditure was £48.642 (2025) compared with £44.547 (2024).
That meant that we made a small profit over the year before allowing for deprcciation.
We anticipate that income will be similar next year. though the interest on our savings is
likely to fall with the decrease in rates. Genernl expendilure on services and stsff costs will
no doubt rise. We hope to continue lo make a small profit on our nornial income I
expenditure stream.
Re8erves:
The reseryes are held to cover the upkeep of
Chacewater Village Hall and to cover any future
deficit arisin& in order that th¢ Hall can continue
&s a rommunity venue.
At 31 December 2025 r￿C reserves (excluding
those held as fixed &ssets) stood at £127.371
Signed on behalf of the Trnstees on
by
B4
Page 7

CHACEWATER VILLACE HALL
STATEMENT OF FtNANCIAL ACTIVITIES
YEAR ENDED 31 DECEMBER 2025
Ullrestricted Fllnds
2024
Income
Hire of Hall
Bank Interest
Grant
FITS
Misc
Totsl incoming resources
40.673
4.230
42.481
5.332
2,506
2,213
Expenditure
Utililies
Cleanin￿materIalS
Staff
Equipment
Repair51maintenanc£
5,576
1.850
21,526
34
9,214
5,043
.775
20.029
263
7.210
Lll
Insurance
0￿1CC
Bank charges
tkpre¢iation
Independent examiners report
Total resources expended
1.898
1,532
56
6.356
1.812
2.481
77
5.503
Nct income I movement in funds
(1233)
5,479
Re¢oDciliatioD of funds
Total funds brousht forward
415,003
409S24
Total funds carried forward
413 770
Page 8

CHACEWATER VtLLAGE HALL
BALANCE SHEET
AS AT 31 DECEMBER 2025
2025
2024
Not¢
Flxed Assets
286.399
288.777
Curren¢ Assets
Debtors and prepayments
Cash at bank
2,981
2,698
126565
129.263
131.481
Current Liabilities
Creditors and accruals
(4.110)
(3.037)
Total Assets l¢s8 CurreDt LiabilitleJ
413 770
Unrestri¢ted fullds
Balance as ai 31 December 2024
Net incoming / (outgoing)
resources for the year
415.003
409,524
(1,233)
5,479
Balanee ¥$ gt 31 Deeember 2025
413 770
The financial statements have been prepared in awrdance with FRS 102.
Approved by the trustees and signed on their behalf by:
Signature:
Prtnt name:
Page 9

CHACEWATER VILLAGE HALL
NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2025
I. ACCOUNTING POLICIES
{a) Statement of complian
The financial slatements have been prepar￿ in accordance with Accounting
and Reporting by Chariti¢s: Statemenl of Recommended Practice applicable
to charities preparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
(effective l January 2019)- (Charities SORP (FRS 102)).
(b) Basis of preparatio
Chacewater Village Hail meets the definition of a public benefil entity under
FRS 102. A&sets and liabilities are initially rccognised at his1or1￿1 c05t or
transaction value unless oiherwi5e slated in the relevant ￿coUnting policy
noles.
(c) Going Concern
The trustees consider that there are no material uncertainties about the
Charity's ability to continue as a going concern nor any signifi￿1 areas of
uncertainty that affect the carying value of assets held by the Charity.
(d) Income
Incorne and interest received are included in the Ststemcnt of Financial
Activities (SOFA) when receivable.
(e) F.xpenditure
k.xpendilure is included in the a¢Lx)unts on an ￿TualS basis.
(f) Fixed
A&5ets costing £500 or more are capitalised &8 tsngible fixed assets and are
carried at cost less depreciation.
Depreciation h&$ been provided in the accounts on the following basis:
Freehold Land and Ruildings- 2 /0 reducing balance.
Plant and F4uipment - 200/0 Straight line.
Computer Equipment- 20% straight line.
Page 10

CHACEWATER VILLAGE HALL
NOTES TO THE ACCOUNfs AS AT 31 DECEMBER 2025
(g) Finaneial Instrum¢nts
The charity holds the following financial instruments
Short term trade and other debtors and CTeditors
Cash and bank balances
All financial instruments are ¢lassified as basic.
The charity has chosen to apply the recognition and measurerncnt principles
in FRSIO2.
Financial instrumcnts are recognisal when the charity b￿oMe$ party to the
contrnctual provisions of the instrument and derccognised when in the case of
a55ets, the CODtraclual rights to C&8h flows from the assets expire or
substantially all the risks and rewards of ownership are transferred to another
party, or in the case of liabilities. when the charity's obligations are
discharged, expire or aff cancelled.
2. FIXED ASSETS
Freehold
land and
Plant & Computer
buildiDgs Equipmeat Equipment
Tot21
Cost
At l January 2025
Additions
Disposals
At 31 December 2025
442.327
995
3,978
750
444,072
3,978
442.327
4,973
750
448,050
Depreciation
At l January 2025
Charged during th¢
year
Eliminated on
disw)sals
At 31 December 2025
153.550
995
750
155.295
5,776
580
6,356
159326
750
161.651
Net book value
As at 31 Decem
2025
As at 31 Dccornt¢r
2024
283.001
3.398
286.399
288.777
288.777
Pagell

CHACEWATER VILLAGE IIALL
NOTES TO THE Accou￿rS AS AT 31 DECEMBER 2025
3. DEBTORS
2025
2024
Hire of Hall debtors
Accrued bank interest
613
1,735
963
4. CASH AT BANK
This is made up of the following:
2025
2024
Savin8S
Bank Account
88,867
86,488
126565
5. CREDITORS
2025
2024
Accruals
Other c￿dItorS
Deferred income
600
1.750
354
1,642
6. DEFERRED INCOME
Balance brought forward
Income deferred in period
ATnounts released
Balance carried forward
1.760
Deferred income consists of amounts received for Ixx)kings due to tsk¢ place next year.
Page 12

CHACEWATER VILLAGE HALL
NOTES TO THE ACCOUNTS AS AT 31 DECEMBER 2025
7. STAFF
2025
2024
StAff costs durlng the year
were:
Wages and salarie5
Social security costs
Pension costs
21.125
19.950
401
21526
79
20.029
The monthly average numlxr of pcr50ns cmployed by the Charity during the
year expressed as an average he&dcA)unt wa5 as follows:
2025
2024
Employees
No employees received emoluments of morc than £60,OW during the year.
8. TRANSAcfioNS wrrH TRUSTEES AND coNNE￿ED PERSONS
Kevin Bath. Son-in-Law of trustces Alan and N￿1 Cro¢ker was paid £3,192.50 for
eleLlrical work at the hall. No amounts were outstanding at the year end. These
transactions were approvcd by the Trustees.
Page 13

INDEPENDENT EXAMINER'S REPORT TO THE BOARD OF
TRUSTEES OF CHACEWATER VILLAGE HALL
We have examined the financial statements of the charity for the financial year ended 31
December 2025. which comprise the Statement of Fin8n¢ial Activitie& the Balance Sheet and
the relat¢d notes.
This report is made solely to th¢ charity's members as a body, in accordance w&th section 145
of the Charities Act 2011. Our work has been undertaken so that we might compile the
financial statements that we have been engaged to compi14 reiN)rt to the Board of Trustees
that we have done so. and state those matters that we have agreed to statc to them in this
report and for no other purpose. To the fullest extent peTmittd by law, we do not accepl or
&ssume responsibility lo anyone other than the charity and the tharity's members as a body,
for our work, or for this re&￿.
Respective responsibilities of trnstees and examiner
The charity's truslees are responsible for the preparaiion of the financial statements in
accordance wTrth the rquircments of the Charities Act 2011. The ¢harity's truslees consider
that an audit is not required for this financial year under Section 145 ofthe Charities Act 2011
and that an independent examination is requi￿0.
It is our responsibility to:
examine the financial statements under se¢tion 145 of the ACL.
follow th¢ pro¢￿ureS laid down by the general Dire¢tions given by the Charity
Commission under section 145(5) of the Charities Act 2011. and
state whether particular matters have come to our attention.
Basis of independent examinees report
Our examination w&s carried out in accordance with the general Directions given by the
Charity commi￿10n. An examination includes a review of the accounting records kept by the
charity and a compartson of the financial sts*ments p￿nted with those records. It also
includes ¢on5ideration of any unusual items or disclosU￿S in the financial statements and
sttking explanations from the trustces concerning any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit and consequently
no opinion is given as to whether the accounts present a 'true and fair, view and the rewrt is
limited to those Matte￿ set out in the staternent below.
IndeEKndent examinerfs statement
In connection with our examination. no mat￿r has come to our attenlion which gives us
cause to believe that in. any matcrial respect:
accounting records were noi kept in accordance with section 130 of the Charities Act 2011
the financlal statements do not accord with those a￿OUntIng records
the financial statements do not comply with the accounting requirements of the Charities
Act
the financial statements have not been prepared in accordance with the Statement of
R￿0MMended Practice applicable to charities preparing their accounts in accordance with
the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)
there is further infoTrnation nccded for a proper understsnding ofthe alwunts to be reached.
Page 14

We have no concerns and have com¢ ￿rosS no other matters in conn¢¢tion with the
examination to which attention should E¢ drdwn in this rqM)rt in order to enable a proper
underst8ndTng of the financial ststements to be reached.
LLP
FORTH ACCOUNTANCY
The Ground Floor Office
5 Market Square PL26 6UD
Date: .
Iq J.uL2Q.&.
Page 15