2023-08-31-accounts - Hiltingbury Schools Parent Teacher Association (Hspta)

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Trustees’ Annual Report for the period

From 01/09/2022 Period start date To 31/08/2023 Period end date

Charity name: Hiltingbury Schools Parent Teacher Association

Charity registration number:288984

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To provide and assist with provisions of facilities for education at Hiltingbury Infant and Junior Schools (not normally provided by the EA).
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	During the year, the charity has run a number of school fundraising events involving parents, staff and others associated with the schools.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In planning our activities for the year, we kept in mind the Charity Commission’s guidance on public benefit at our trustee meetings.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Charity has not only had a positive impact in the school. We have been able to invite the wider community into the School for our Fireworks night and our Summer Fayre We have provided iPads, Buddy benches, theatre performances and celebrated different cultures with the money raised.

Additional information (optional)

You may choose to include further statements where relevant about:


Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	As at the end of the year we have £70,521.59 which will be held for the schools to call down upon for additional facilities as needed as well as small reserve to pay out for the fund events in advance.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The charity holds sufficient reserves to fund forthcoming events. This is achieved through distributing funds annually in arrears.
Amount of reserves held	Para 1.22	£5499.82
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by members of the Association in the Annual General Meeting

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Hiltingbury Schools Parent Teachers Association
Other name the charity uses	HSPTA
Registered charity number	288984
Charity’s principal address	Hiltingbury Junior School Hiltingbury Road Chandlers Ford SO53 5NP

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Philippa Longman	Co-President
Zoe Loosemore	Co-President
Louise Hilton	Chair	01.09.22-13.10.22
	Treasurer	13.10.22-31.08.23
Julia Whatley	Treasurer	01.09.22-13.10.22
Jacqui Cunningham	Secretary
Rebecca Hall	Vice Chair	01.09.22-13.10.22
Nicola Folland	Chair	13.10.22-31.08.23
Anna Lewis	Vice Chair	13.10.22-31.08.23

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The trustees declarn that thy have approved tho Irusto88' report abov•. Signed on behalf of the charl3 truL4t•8s Signatuvqls Full nam¢(• Posltlon leg Socrelary, Chair. otc) Louise Hilton Nicola FOlld Treasurer Cha

CHARITY COMMISSION FOR ENGLAND AND WAIES Hirtingbury Schools PTA Receipts and payments accounts CC16a For th¢ period fr To 119r22 3118r23 Section A Receipts and payments Unresttictad funds Endovment funds Total fund5 Lasty•ar to th• n•oT•5tt Al Re¢elpts Fundraising events Gran DoDabons Deposit Inl 59.110 59,110 41,431 227 1,059 955 955 212 212 Sub total{Gross income forAR 60,277 42,T20 A2 Asset and investment sales. (see tsblel. Sub total Total receipts 60.277 60277 42.720 A3 Payments Fundraising E¥en15 Grants lo schools Adminstialion méftt- PAsysiÈm 25A58 10.876 620 1217 16,994 1,657 15.876 520 2.217 234 Sub total 44,071 44,071 19.333 A4 Asset and investment purchases. (see table) Sub total TotaIpaynnts 44.071 44,071 19.333 Net o1recelpts/(paYntsJ A5 Transfers befv•pen funds A6 Cash funds last year •nd Cash funds this year end 18.206 1É.206 23.387 64.336 70.641 54.336 70,641 30,948 54.336 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to nurestt Restri¢ted funds Endowment funds 0 n•rnst £ a5011¢5 to n•Ar•5t£ B1 Cash funds cash at bank 70.541 Total Cash funds 70.541 Unrestricted RestrICt funds funds Endovrnent funds Details tv n•Ar•st£ b) n•r•st£

B2 Othor mon•t4ry ss•ts OetaÈls b•k C05t{oolI Curnint valu• B3 InvoStm•nt assots Fundts tAthlch ass•t Detsils C95tl•ioMII Cun•nt vlu• B4 Assets retained for th• charity's own us• Fundt•thieh Amount dufr onal WhèTr du• loplon•ll Details B6 Liabiliti•s Signed by one orts tW5tee5 on behaff of all the trustees Sigr*lure Pnnt Narne Date of approval Loutse HiOn Nlcots FollaThJ